Duties

Summary

This position is part of the Bureau of Trust Funds Administration (BTFA). As a Records and Information Management Specialist you will be responsible for providing technical assistance and participate with senior specialists in the coordination, development and issuance of records and information management regulations, policies and procedures, and delivering training to staff.

Learn more about this agency

Responsibilities

As a Records and Information Management Specialist GS-0308-12, your typical work assignments may include the following under supervision:

• Perform moderately complex functions in the management of records and information, analysis, and training.
• Participate with senior specialist in the coordination, development and issuance of records and information management regulations, policies and procedures, and deliver training.
• Assist in the coordination of records scheduling and associated activities in relation to the collection, use and dissemination of Information Technology generated data, digitization projects, and team projects.
• Interpret policy, formulate procedures on records and information management, and use of records management tools to ensure agency compliance with the Privacy Act and Federal statues.
• Deliver specialized training to staff on the implementation and proper maintenance of records and information management policies, procedures and regulations, and guidance on all aspects of the records and information management life cycle.

PLEASE NOTE: This announcement is only open to the Department of Interior (DOI) employees with Career or Career Conditional status.

Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status
No

Promotion Potential
13

Requirements

Conditions of Employment

• U.S. CITIZENSHIP REQUIRED
• BACKGROUND SECURITY INVESTIGATION WILL BE REQUIRED FOR ALL NEW HIRES
• APPOINTMENT MAY BE SUBJECT TO A 2 YR TRIAL OR 1 YR PROBATIONARY PERIOD
• APPLICATIONS WILL ONLY BE ACCEPTED ONLINE
• VALID STATE-ISSUED DRIVERS LICENSE IS REQUIRED
• TRAVEL AND RELOCATION EXPENSES MAY BE PAID
• MALES BORN AFTER 12-31-1959 MUST BE REGISTERED OR EXEMPT FROM SELECTIVE SERVICE

Qualifications

Applicants must meet the qualification requirements contained in the OPM Standards . For this position, they are listed below.

Experience refers to paid and unpaid experience, including volunteer work done through Nation Service programs (e.g. AmeriCorps, Peace Corps) and other organizations. You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

MINIMUM QUALIFICATION REQUIREMENTS:
SPECIALIZED EXPERIENCE: Experience that equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level in the normal line of progression for the occupation in the organization. Experience assisting in the coordination, development and issuance of records and information management regulations, policies and procedures of records management lifecycle concepts and standards; Provide oversight of records scheduling, collection, use and dissemination of Information Technology generated data, and digitization projects; Develop training manuals, curriculum development and facilitation of training methodologies; and Coordinate records management training for staff to ensure best practices and agency compliance with Federal statues.

Only experience and education obtained by the closing date of this announcement will be considered.

Time-In-Grade Requirements: Merit Promotion (status) candidates must have completed one year (52 weeks) of service at the next lower grade level.

Education

This position does not have a positive education requirement at this grade level. Therefore, no transcripts are required.

EDUCATION: Transcripts MUST be uploaded and electronically linked from USAJOBS at the time you apply and MUST include identifying information to include School Name, Student Name, credit hours, major, and grade-point average or class ranking, degree and date awarded. All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education.

Applicants are responsible for providing documentation that the educational requirements have been met. To qualify based on education you must submit a legible copy of your transcripts. Official transcripts are required upon selection if you qualified based on education.

Education must have been obtained from an accredited or pre-accredited institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Education completed in foreign colleges or universities may be used to meet the above requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States.

For further information on creditable education visit:
http://www.ed.gov/admins/finaid/accred/index.html
http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html

Additional information

CTAP/ICTAP: Department of the Interior (DOI) Career Transition Assistance Plan ( CTAP ) procedures apply in filling this vacancy. 5 CFR 330, Career Transition Assistance for Surplus and Displaced Federal Employees requires the following order of selection for this position:
a) At Bureau option, personnel actions listed in 5 CFR 330.606(b);
b) Any well-qualified SSP candidate who applies within the local commuting area (Surplus and displaced employees will be given equal consideration);
c) At Bureau option, personnel actions not subject to RPL;
d) Qualified RPL candidates in the local commuting area;
e) At Bureau discretion, any other former displaced well-qualified DOI employee, e.g. a well-qualified RPL candidate who applies from outside the local commuting area;
f) Well-qualified ICTAP applicants in the local commuting area;
g) Other outside applicants (other agencies, nonstatus, etc.);
h) To be considered well-qualified , a CTAP/ICTAP applicant must meet the basic qualification requirements with a minimum score of 85 on the Assessment Questionnaire.

STATUS CANDIDATES: Consideration will be given to Non-Indian applicants (Status or Reinstatement eligibles). Federal civilian employees with competitive status or former Federal civilian employees with reinstatement eligibility must submit a copy of your latest Notification of Personnel Action, SF-50B, as proof.

VETERANS EMPLOYMENT OPPORTUNITIES ACT (VEOA): Preference eligibles may apply for permanent positions (career or career-conditional appointments) under merit promotion procedures for VEOA appointments; however, veteran's preference is not a factor in these appointments. To be eligible for a VEOA appointment, a veteran must be a preference eligible OR veteran separated after 3 or more years of continuous active service performed under honorable conditions. Applicants must submit a copy of their DD-214 (Member Copy 4) for verification of eligibility. For more information about this program and to determine whether you are eligible, click here.

If you are a veteran with preference eligibility and you are claiming 5-points veterans' preference, you must submit a copy of your DD-214 (Member Copy 4) or other proof of eligibility. If you are claiming 10-point veterans' preference, you must also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form.

FORMER FEDERAL EMPLOYEES: Former Federal Employees are required to indicate whether they received a Voluntary Separation Incentive Payment (VSIP) buyout in their previous employment with the Federal government, and are required to submit a copy of the applicable Notification of Personnel Action (SF-50) regarding the VSIP. The majority of individuals, who accept reemployment with the Federal government within 5 years of receiving the VSIP amount, must repay the gross amount of the separation pay prior to reemployment.

The Bureau of Trust Funds Administration (BTFA) has determined that the duties of this position are suitable scheduled, situational and for emergency telework.

NOTE: Additional selections may be made from this announcement if identical vacancies occur within 90 days from the closing date.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the announcement has closed, your resume and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration.

Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):

• Education and Training
• Information Management
• Manages and Organizes Information
• Systems Life Cycle

Note: If, after reviewing your resume and/or supporting documentation, a determination is made that you inflated your qualifications and or experience, your rating may be lowered to more accurately reflect the submitted documentation. Please follow all instructions carefully. Errors or omissions may affect your rating. Providing inaccurate information on Federal documents could be grounds for non-selection or disciplinary action.

Your application and resume should demonstrate that you possess the knowledge, skills, abilities and competencies required by the position. Do not provide a separate written narrative statement to the specialized experience in your resume. Rather, you must describe in your application how your past work experience demonstrates that you possess the knowledge, skills and abilities and competencies. Cite specific examples of employment or experience contained in your resume and describe how this experience has prepared you to successfully perform the duties of this position.

If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy. If your resume includes copy & paste or narrative responses instead of job duties performed, it could possibly result in removal from consideration for this vacancy.

Background checks and security clearance

Security clearance
Other

Drug test required
No

Position sensitivity and risk
Moderate Risk (MR)

Trust determination process
Credentialing , Suitability/Fitness

Required Documents

To apply for this position, you must submit a complete Application Package which includes:

1. Yourresume (must be current/updated and include the following):

• Work Experience:
  • Position title
  • Dates of employment (include month/year)
  • Hours worked per week
  • Salary
  • Current supervisor's name and telephone number
  • Duties (Please be specific and include any accomplishments)
  • Education
  • References (include complete name and telephone number)
    • Must be 3 professional references
• Most recent SF-50, "Notification of Personnel Action" showing you are/were in the competitive service and the highest grade or promotion potential held (if applying as a status candidate with current or former Federal Service)
• DD-214 (member copy 4), SF-15 Form and VA letter, or certification of expected discharge or release from active duty from Veterans for consideration under Veteran hiring authorities
• Noncompetitive appointment authority documentation, if applicable
• Career Transition Assistance Program/Interagency Career Transition Assistance Program Documentation, if applicable (e.g. Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; SF-50 that documents the RIF separation action; and most recent performance appraisal.)
• College transcript(s): Copy of undergraduate education transcripts. Unofficial college transcripts are acceptable but official college transcripts will be required before entrance on duty.

2. Other supporting documents:

• Cover Letter, optional

NOTE: Persons submitting incomplete applications will be given credit only for the information they provide. The applicant is responsible for submitting all required documentation in support of their application in order to receive full credit for their veteran preference, experience, training, and/or education. ADDITIONAL INFORMATION WILL NOT BE SOLICITED FROM THIS OFFICE.

DRIVING REQUIREMENT (Required only at time of appointment): Incumbent may be required, as an incidental duty, to operate a government-owned or leased motor vehicle, in the performance of duties, therefore, a valid driver's license is required. Incumbent must have a safe driving record within the three-year period immediately preceding submittal of GSA Form 3607 and be able to meet the safe driving requirements of the Bureau of Trust Funds Administration (BTFA).

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.