Duties

Summary

The Chief, Support Services Division (SSD) covers both Administrative and Financial activities. This Division has the responsibility for providing timely and cost effective support services to the Baltimore Regional Office.
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Responsibilities

The Administrative Officer serves as the Chief, SSD which encompasses the Finance Section, Administrative Section. The incumbent has responsibility for planning, directing, coordinating, analyzing, and monitoring the Support Services Division activities at the Baltimore VA Regional Office (RO). The incumbent has full responsibility for the timely and cost-effective support services (finance, budget, administration, and facilities) necessary to meet all Regional Office accountabilities including the implementation, development, and management of these program areas. The Administrative Officer serves as a consultant to management on all aspects consistent with current law, VA policies, as well as the policies and regulations of applicable federal agencies (General Services Administration, Treasury Department, the General Accounting Office, etc.). Technical and administrative advice and guidance are provided to all levels of the Regional Office regarding the implications and impact of law, regulations, and policies on program-related actions and decisions. Serves as the technical expert on all fiscal matters concerning the RO's activities, including serving as the RO's Budget Officer. The administrative Officer is also responsible for program and organizational analysis, program oversight, and management improvement studies.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: 8:00 to 4:30
Compressed/Flexible: May be Available
Telework: May be Available
Virtual: This is not a virtual position
Position Description/ PD# 375270/SSD Chief
Relocation/Recruitment Incentives: Authorized

Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status
Yes

Promotion Potential
13

Requirements

Conditions of Employment

• You must be a U.S. Citizen to apply for this job
• Selective Service Registration is required for males born after 12/31/1959
• You may be required to serve a supervisory probationary period
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process
• Must be a current permanent employee of the Department of Veterans Affairs

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement:04/23/2021.

Time-In-Grade Requirement: You must have at least one year (52 weeks) of federal service at the GS-12 level or equivalent to qualify at the GS-13 level. You must provide a copy of your most recent SF-50 that indicates proof of status, and shows Time in Grade (for example, you were a career or career-conditional employee) and identifies your position title, series, grade, step, salary, tenure, and type of service (Competitive or Excepted). If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must also submit your most recent promotion or within-grade increase in addition to your recent SF-50. If you previously held a higher grade, you must also submit any SF-50 showing that grade. DO NOT submit Award SF-50's and/or General Adjustment SF-50's as they cannot be used to prove time-in-grade.

Specialized Experience: Applicants must have one year of specialized experience equivalent to the next lower grade level in the normal line of progression for the occupation in the organization. Specialized experience is demonstrated by having performed duties related to administrative functions which include planning, directing, and coordinating supportive services of an organization. Specialized experience may have been gained in the following positions: Financial Manager, Budget Officer, or in a position that required you to analyze and evaluate the effectiveness of management programs and controls, operating procedures, or work flow. Candidates must also have demonstrated in their work experience or training that they possess, the qualities to successfully supervise subordinates and to operate and manage a successful Support Services Division. Additionally, candidates must show experience in two of the following areas to be considered minimally qualified:

-Experience overseeing maintenance of buildings, grounds, and/or equipment;

-Experience in facility projects such as renovation of existing space, relocation of a team and/or office, facility improvements, workspace adjustments, minor construction, etc.;

-Experience in administering government regulations relating to environmental, health, safety, and/or security standards;

-Experience with procurement, contracting, and/or lease administration;

-Experience in one or more supportive services of an organization such as records management, property management, inventory of supplies and/or equipment, vehicle management, mail distribution, etc.; providing advice to management officials based on analysis of space and facilities, safety and security inspections, minor construction budgets, etc.;

-Experience in leading which would have been gained as a supervisor, team lead, coordinating several major work assignments, recognized as de facto team leader by peers, project management, etc.

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume does not support your questionnaire answers, we will not allow credit for your response(s).

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work is primarily sedentary; some walking and light lifting within the work area may be required.

Supervisory Probationary Period: This is a supervisory/managerial position. If appointed to this position, you must serve a one-year probationary period, unless you have already completed one as a supervisor or manager.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at http://://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/ .

Education

There is no educational substitution at this grade.

Additional information

VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

The Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified (have a final rating of 85 or more) for this vacancy. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/ .

Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement.

It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

This job opportunity announcement may be used to fill additional vacancies.

For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

If you are unable to apply online view the following link for information regarding an Alternate Application .

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview. Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

You will be rated on the following competencies as demonstrated in your resume for this position.

- Knowledge of Financial Management, Operations, and Administrative Support Systems.
- Ability to identify and resolve major operational problems by applying a good working knowledge of quantitative and qualitative analyses that includes the use and interpretation of trend analysis, statistics, and cost benefit analysis.
- Knowledge of human resources management systems administered on merit principles.
- Ability to manage and/or supervise (plan, organize, direct, control, review, etc.) the work activities of subordinates.
- Ability to analyze (i.e., review and evaluate), comprehend, and apply decisions derived from a variety of data or complex information.
- Ability to establish and maintain effective communication (oral and written) with persons both within and outside an organization, from many different backgrounds, and with different levels of education and competence.

Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.

Background checks and security clearance

Security clearance
Other

Drug test required
No

Position sensitivity and risk
Noncritical-Sensitive (NCS)/Moderate Risk

Trust determination process
Suitability/Fitness

Required Documents

To apply for this position, you must provide a complete application package to include the documents detailed below. Your resume and supporting documentation will be verified; errors, omissions, or failure to submit the documents as specified will affect your rating or result in loss of consideration for employment.

Resume *required

• Your resume may be submitted in any format; however, we strongly recommend using USA Jobs resume builder as it contains all of the information required on federal resumes.
• If you submit more than one copy of your resume, only the most recent version will be reviewed.

Current Federal Employees: ( SF 50) *required

• If you are applying using your status as a current federal employee you must submit an SF-50.
• To support your claim that you have the required time-in-grade, you must submit your most recent promotion, within-grade increase, or appointment SF-50 (do not submit an award or general adjustment SF-50 as it does not allow for Time in Grade determination). Some applicants may have to submit more than one SF-50 in order to demonstrate their eligibility.
• If you previously held a higher grade, you must also submit an SF-50 showing that grade.

Two Most Recent Performance Appraisals (2019 & 2020) *required

• A copy of your two (2) most recent annual performance appraisal (2019 or 2020) and associated performance standards; (Note: Applicants unable to provide the two (2) most recent performance appraisals MUST provide a written justification for their absence.)

Failure to submit any of the above-mentioned required documents may result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted. You will not be contacted for additional information.

Please use this checklist to make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's (current/former Federal employees), or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.