Facilities and Resources Specialist

Employer
USAJobs
Location
Washington, D.C
Posted
Apr 17, 2021
Closes
Apr 25, 2021
Hours
Full Time
Duties

Summary

The Facilities and Resources Specialist performs and coordinates administrative, technical, and professional work related to day-to-day physical security issues, facilities issues, and inventory control matters while ensuring compliance with the appropriate guidelines, policies, and approved internal controls.
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Responsibilities

This position may lead the work of and provide direction to contractors; however, their responsibilities do not involve formal supervisory responsibilities. The Facilities and Resources Specialist reports directly to the Building Operations Supervisor.

Major Duties

Under supervision of court management, serve as a liaison between the court and local/federal law enforcement agencies. Coordinate emergency and security responses with the U.S. Marshals Service (USMS), the Federal Protective Service (FPS), the General Services Administration (GSA), and other federal, state, and local law enforcement and emergency services agencies. Coordinate and monitor responses with the USMS on matters of judicial security, including home intrusion detection systems, security escorts, after hours security, and security coverage for events. Develop and implement occupant emergency plans for each court facility. Plan and conduct emergency response training and drills. Serve as administrative support to facility security committees, delivering security solutions as well as evaluating solutions presented.

Under the supervision of court management, serve as contracting officer's representative for contract security personnel. In coordination with on-site security contractor management, establish routine assessment of contractual responsibilities for on-site security. In coordination with on-site contract security management, serve as routine inspector of compliance for drafted operating procedures. Routinely assess physical access control system (PACS), video surveillance systems, and intrusion detection systems (IDS) in the facility.

Serve as the custodial officer for all non-expendable property. Provide technical expertise on logistics and property accountability matters. Manage records for all assigned, leased, loaned, and borrowed equipment. Maintain a continuing and up-to-date database inventory of furniture, equipment, furnishings, and supplies as required by Judiciary policy. Conduct periodic inventory of court personal property, including the disposal of excess equipment. Perform research to resolve all inventory discrepancies. Serve as point of contact for auditors regarding inventory records, practices, etc. Conduct thorough investigations of lost or stolen property. In coordination with management, draft internal procedures for customers to request, receive, turn in, or transfer property. Attend regular training related to personal property management.

Monitor, coordinate, and react to day-to-day facilities management issues, which may involve structures, building systems, technology, grounds, security, and space planning. Monitor work progress of activities funded by reimbursable work authorizations to the General Services Administration (GSA). Monitor court project work. Assess, document, prioritize, and respond to project problems. Attend or participate in project or construction meetings as a representative of or advisor to the court's management team. Prepare progress reports and provide update briefings as necessary.

In coordination with colleagues, serve as customer service point of contact for facilities and security related requests. Maintain access codes and key issuance logs in compliance with internal control procedures. Oversee all aspects of the Facility Access Card program. Administer the court's emergency property program by managing emergency property inventory, distributing emergency property items to staff and contractors, and maintaining up-to-date and accurate records.

Perform other duties as assigned.

Travel Required

Not required

Supervisory status
No

Promotion Potential
26 - CL-26.

Requirements

Conditions of Employment


This is an Excepted Appointment and At-Will position. Federal government civil service classifications or regulations do not apply. All offers of employment are provisional pending successful completion of a background check or investigation and a favorable employment suitability determination. This position is subject to Electronic Funds Transfer (EFT) for payroll deposit.

Must be a U. S. citizen or eligible to work in the United States. Non-citizens may be interviewed and considered for employment, but employment offers will only be made to individuals who qualify under one of the exceptions in 8 U.S.C.§ 1324b(a)(3)(B). Under 8 U.S.C.§1324b(a)(3)(B), a lawful permanent resident seeking citizenship may not apply for citizenship until he or she has been a permanent resident for at least five years (three years if seeking naturalization as a spouse of a citizen), at which point he or she must apply for citizenship within six months of becoming eligible, and must complete the process within two years of applying (unless there is a delay caused by the processors of the application). Non-citizens who have not been permanent residents for five years will be required to execute an affidavit that they intend to apply for citizenship when they become eligible to do so.

Qualifications

Required Competencies
Candidates must demonstrate the ability to work with all levels of staff in an organized and professional manner and have the ability to effectively communicate both orally and in writing. The ideal candidate will have knowledge of government property management procedures, guidelines, policies and protocols. Candidates must demonstrate sound and mature problem-solving skills and judgment and exhibit a professional and positive demeanor and a customer-focused attitude. Candidates must have thorough knowledge of and skill in using the Microsoft Office Suite (Word, Outlook, Excel, SharePoint, and Teams), as well as the ability to facilitate meetings utilizing virtual platforms (Zoom and MS Teams). Experience working for or with federal law enforcement agencies and knowledge of Facility Security Committee operations is highly desirable.

Required Qualifications
Education
A bachelor's degree from an accredited college or university is preferred.

Specialized Experience
Candidates must have a minimum of two (2) years of progressively responsible clerical or administrative experience that provided thorough knowledge of the rules, regulations, practices and principles required to successfully perform the duties of this position and involved the routine use of specialized terminology and automated software and equipment for word processing, data entry, and report generation. At least one year of experience must be equivalent to the CL-25 (GS 9) or higher.

Education

A bachelor's degree from an accredited college or university is preferred.

Additional information

The court reserves the right to modify the conditions of this announcement, commence interviews immediately, withdraw the announcement, or fill the position at any time, any of which actions may occur without notice.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Applicants will also be evaluated based upon review of their qualifications and the application package.

Background checks and security clearance

Security clearance
Not Required

Drug test required
No

Required Documents

Cover Letter, Resume, and AO-78.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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