Administrative Support Assistant ZS-0303-IV (GS-7/8 Equivalant)

Employer
USAJobs
Location
Gaithersburg, Maryland
Posted
Apr 17, 2021
Closes
Apr 25, 2021
Hours
Full Time
Duties

Summary

The NIST Center for Neutron Research has a vacancy for an Administrative Support Assistant.

Are you ready to explore your future with NIST?

Your application package may be shared with other selecting officials at NIST with opportunities like the one you are applying to. Additional selections may be made through this vacancy.

Learn more about this agency

Responsibilities

This position is located in the NIST Center for Neutron Research, a world class national user facility regarded as the foremost neutron research center in the United States, serving over 2,000 research participants annually.

The incumbent in this position will be providing a full range of administrative support services to managers and staff members on all activities within the NIST Center for Neutron Research (NCNR) Administrative Office. In this position, you will serve as an Administrative Support Assistant (OA).

Duties of this position include, but are not limited to, the following:

• Administering time and attendance;
• Arranging travel;
• Receiving visitors and incoming calls;
• Managing appointment calendars;
• Purchasing and procuring office supplies, equipment and services;
• Preparing and reviewing documents, reports and correspondence;
• Establishing and maintaining office filing system; and
• Establishing and/or implementing new office procedures.

Travel Required

Occasional travel - Meetings and Training

Supervisory status
No

Promotion Potential
04

Requirements

Conditions of Employment

  • You must be a U.S. citizen
  • You must be registered for Selective Service if applicable (www.sss.gov)
  • You must be suitable for Federal Employment
  • Merit applicants must meet time-in-grade/band requirements, as applicable


Applicants must meet requirements by the closing date of this announcement.

Time-in-grade/band requirements must be met by the closing date of the announcement unless eligible for special hiring authority, reinstatement eligible, non-current Federal employee applying as a VEOA eligible which do not require time-in-grade/band.

Qualifications

To qualify, applicants must have one year of specialized experience equivalent to at least the GS-06 level (ZS-III at NIST). Specialized experience is defined as experience providing administrative support to include administering time and attendance, scheduling business travel and processing procurement requests.

In addition, applicants MUST be able to type 40 words per minute

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Qualification requirements in the vacancy announcement are based on the U.S. Office of Personnel Management (OPM) Qualification Standards Handbook, which contains Federal qualification standards. This handbook is available on the OPM website located at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/

Applicants may request reconsideration of their qualifications determination within three business days from the date their applicant status was changed. Applicants should email the Agency Contact listed in this vacancy announcement with their written request listing the announcement number; explaining why the original determination was improper; what factors were not considered; and, should provide any other pertinent information that would enable reevaluation.

Education

Foreign education: Individuals educated in whole or in part in foreign countries must submit sufficient evidence, including transcripts, to an accredited private organization for a U.S. equivalency evaluation of course work and degree. View a listing of these accredited organizations from the Department of Education's website . Provide a copy of the letter containing the results of the equivalency evaluation with a course by course listing.

Additional information

A probationary period may be required.


The physical worksite for this position is located in Gaithersburg, Maryland. However, the National Institute of Standards and Technology (NIST) is currently under a maximum telework posture due to the COVID-19 pandemic; therefore, this position is currently under a 100 percent telework schedule. The position's telework schedule will likely change in the future when NIST moves away from its maximum telework posture. At that time, the incumbent will be expected to report to the physical work site in accordance with the updated status requirements of their supervisor. The nature and scope of future telework opportunities will be subject to the unit's telework policy, any applicable bargaining unit agreements, and supervisory approval. Payment of relocation expenses, as applicable, will be paid in accordance with this Job Opportunity Announcement. Non-compliance with the supervisor's telework-schedule requirement could result in adverse action, including separation.

This position is covered by an Alternative Personnel Management System (APMS). This system replaces the General Schedule (GS) pay plan and grade with career paths and pay bands. For information regarding how the pay bands correspond to the General Schedule, click here.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your resume, optional cover letter and supporting documentation will be reviewed to determine if you meet the minimum qualifications for the position. If you meet the minimum qualifications stated in the job opportunity announcement, we will compare your resume, optional cover letter and supporting documentation to your responses on the scored occupational questionnaire (True/False, Yes/No, Multiple Choice questions). Your resume and/or optional cover letter must support your responses to the scored occupational questionnaire, or your score may be lowered.

Please ensure that your resume contains specific information such as position titles, beginning and ending dates of employment for each position, average number of hours worked per week, salary, duties performed for each position, and if the position is/was in the Federal government, you should provide the position series and grade level/pay band.

The scored occupational questionnaire will evaluate you on the following competencies; please do not provide a separate written response:

* Ability to type 40 words per minute

* Ability to develop and implement office procedures

* Ability to develop and maintain filing systems

* Skill in managing electronic calendars

* Skill in preparing travel arrangements

* Skill in writing, editing and proofreading correspondence

* Skill in the use of software applications

* Ability to make and reconcile bank card purchases

* Knowledge of time and attendance procedures

Applying under a Special Appointing Authority (i.e., VRA , 30% or more disabled veterans , Peace Corps, Schedule A/persons with disabilities ): if you meet the minimum qualifications stated in the vacancy announcement, you will be forwarded to the selecting official for consideration and may be contacted for an interview. If two or more VRA candidates apply and one or more is a preference eligible, Veterans' preference will be applied.

Applying as a Merit Candidates:
Your responses to the job questionnaire will serve as the basis for identifying best qualified candidates. Best qualified Merit and Veterans Employment Opportunity Act ( VEOA ) eligibles (i.e., candidates in the GOLD category) will be forwarded for consideration to the selecting official and may be contacted for an interview. Candidates must also meet time-in-grade/pay band requirements for consideration. Non-competitive consideration will be given to those Merit candidates that have held a position with the same promotion potential as the position advertised. Documentation (in the form of an SF-50) is required to show proof of promotion potential or highest grade held. In the merit promotion selection process, due weight will be given to incentive awards and performance appraisals.

Applying as a CTAP or ICTAP candidate: CTAP and ICTAP candidates will be eligible for selection priority if it is determined that they have exceeded the minimum qualifications for the position by attaining at least a rating of 85 out of 100. Information regarding CTAP and ICTAP appointments and eligibility can be found at - CTAP/ICTAP

To preview questions please click here .

Background checks and security clearance

Security clearance
Not Required

Drug test required
No

Position sensitivity and risk
Non-sensitive (NS)/Low Risk

Trust determination process
Suitability/Fitness

Required Documents

The documents you are required to submit vary based on how you're applying (i.e., as a veteran or disabled veteran, current or former Federal employee, etc.). Please review the information on the following link to determine if there are any documents you need to provide - https://www.nist.gov/careers/information-new-employees/applying-jobs-required-forms

Failure to submit required documents, based upon how you apply, may result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted. Official documents are not required at the time of application, copies are sufficient. If selected, official documentation must be submitted prior to appointment.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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