Administrative Assistant/Casual

Location
Alexandria, Virginia
Posted
Apr 16, 2021
Closes
May 21, 2021
Ref
2063
Function
Administrative
Industry
Education
Career Level
Entry Level
Hours
Full Time
Job Description

The Causal Administrative Assistant provides administrative support to the Office of Safety and Security Services; establishes and maintains records; compiles and distributes materials, reports, and maintains databases; responds to inquiries from a variety of internal and external sources. The Causal Administrative Assistant performs, budget, finance, and some administrative accounting functions.

Qualifications

Education: High School diploma and two years of college coursework.

Experience: Job-related within the specialized field with increasing levels of responsibility is highly recommended.

Essential Functions
  • Supports the Safety and Security Team (SST) with administrative functions and ensures an efficient and effective work environment.
  • Uses numerous data management techniques to format, enter, edit, print, and file information.
  • Performs record keeping and general and program-specific clerical functions (e.g. scheduling, copying, faxing, mailings, etc.) in support of site activities and/or SST administrative requirements.
  • Responds to a variety of inquiries from internal and external parties to provide information, direction, and facilitate communication among parties.
  • Composes documents (e.g. correspondence, agendas, minutes, bulletins, reports, etc.) to communicate information to school and district personnel, the public, state officials, etc.
  • Attends meetings and workshops to record events and convey or receive information.
  • Enters budget and financial data and records of transactions into a computerized accounting system in accordance with proper procedures.
  • Maintains accounts involving various and complex entries.
  • Codes and classifies transactions involving the distribution of expenditures among many classes of accounts.
  • Compiles, retrieves, and reconciles monthly, quarterly, semiannual and annual totals, reports, and financial statements.
  • Processes bills, invoices, and other payments in a timely manner and informs supervisor of fund balances and requests for expenditures.
  • Performs other related duties, as assigned, to ensure the efficient and effective functioning of the work unit.

Clearances
  • Criminal Justice Fingerprint/Background Clearance.
  • Tuberculosis Skin Test.

WP

Primary Location:
Central Office
Salary Range:
$15.48 - $15.48 / Per Hour
Shift Type:
Part-Time