Supervisory Records And Information Management Specialist - De
SummaryCome work for the USPTO, we have been ranked as one of the best places to work in the federal government! The US Patent and Trademark Office (USPTO) has been serving the economic interests of America for more than 200 years. We are responsible for granting US intellectual property rights for patents and trademarks. The USPTO is headquartered in Alexandria, Virginia, and has over 12,000 employees. For more information about the USPTO, please visit the USPTO Jobs Website. Learn more about this agency ResponsibilitiesDuring the current period of maximum telework required by the Agency's COVID-19 response, telework will be maximized. When it is determined the Agency will be moving to the reopening phase, the expectation will be to physically return to the office at the USPTO - Alexandria, VA campus. Telework days and any waiting period for eligibility will be determined at that time.This position is located in the U. S. Patent and Trademark Office (USPTO), Office of the Chief Administrative Officer (OCAO), Records and Information Compliance Program Office. The offices of the CAO provide a plethora of administrative services and support, which include the development of architectures, policies, practices, and procedures that provide for proper management of information lifecycle needs of the USPTO.The position is directly accountable to the Chief Administrative Officer, and/or the Deputy Chief Administrative Officer.The Records and Information Compliance Program Office (RICPO) supports mandated USPTO information resource management programs through the administration of USPTO Paperwork Reduction Act (PRA) compliance, Privacy Act (PA) compliance, forms management, Controlled Unclassified Information (CUI) management, and electronic records and documentation management programs.The incumbent selected for this position will perform the following duties:Serving as the Director of the Records and Information Compliance Program Office (RICPO) responsible for planning and managing the Records Management program throughout USPTO.Ensuring RICPO programs and initiatives are aligned with USPTO business and mission needs throughout the full lifecycle, from initial receipt or creation to final disposition of all types of record, including electronic records.Developing USPTO-wide records management policies, standards, procedures, and practices for effective records management.Overseeing the implementation of existing Paperwork Reduction Act (PRA) practices that ensure compliance with governing laws and regulations to ensure that USPTO business units operate more efficiently, while ensuring federal compliance.Providing expert guidance to USPTO business unit heads, their appointed representatives and executives regarding external mandates promulgated by the Paperwork Reduction Act IAW OMB requirements.Overseeing the Privacy Act Compliance portion of the Information Governance Guild (IGG) responsible for maintaining, processing and approval of the system of records notices (SORNs), privacy impact assessments (PIAs) and privacy threshold analysis (PTAs) as it relates to Privacy Act Compliance and protection of privacy data.Overseeing and supporting USPTO initiatives for electronic government to include oversee the planning, organization and coordination with USPTO business unit heads to articulate privacy act compliance associated with information management requirements for automated system development.Serving as the certified Contracting Officer's Representative, overseeing major contracts.Preparing technical specifications, statements of work, task orders, requirements initiatives and other acquisition related documentation necessary to effectively obtain and manage contractor-supported activities, and acquisition of hardware and software required.Serving as the USPTO liaison with NARA on all records management issues, including any Federal Records Center (FRC) issues concerning the interagency agreement for services.Travel Required Not requiredSupervisory status Yes Promotion Potential 15 Job family (Series) 0308 Records & Information Management Similar jobs Directors, Records Management Records Management Directors Help Requirements Conditions of Employment You must be a US Citizen or National. You must meet the definition of specialized experience. Your resume and question responses must demonstrate the job-related KSAs. Required to pass a background investigation and fingerprint check. You must be registered for Selective Service, if applicable (www.sss.gov). You must be suitable for Federal employment. Please see the requirements section of this vacancy announcement. QualificationsYou must meet the following United States Office of Personnel Management's (OPM) qualification requirements for the advertised position. OPM's prescribed Group Coverage Qualification Standard for Administrative and Management positions can be found at: Here. You must meet all qualification requirements including time-in-grade (refer to 5 CFR 300.604 for more information on time-in-grade) by the closing date of the job announcement. Specialized Experience: is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level in the federal service. Candidates for the GS-15 grade level must have at least 52 weeks of specialized experience equivalent to the GS-14 grade level in the Federal service. Specialized experience for this position includes:Experience with development, staffing, effective implementation, oversight and deployment of Agency policies, processes, procedures, training, and compliance as they pertain to Agency wide Records Management, Controlled Unclassified Information (CUI), Forms Management, Privacy Act (PA) compliance, Paperwork Reduction Act (PRA), and Contract Officer's Representative (COR) programs;Experience in the oversight, development, implementation, policies, instructions, procedures, control systems, and methodologies for the execution of the Paperwork Reduction Act (PRA) and other assets, including: analysis/review of proposed information collection (IC) requests, to ensure clearance of IC requests including, but not limited to, supporting statements, non-substantive change requests, 60- and 30-Day Federal Register Notices, and PRA sections of rules within the requirements of 5 CFR 1320.Experience overseeing and managing electronic/non-electronic records management systems, records programs and activities to include applications to plan implement, and manage record retention systems, including the Archives and Records Centers Information System (ARCIS), National Archives Electronic Records Archives (ERA), and in-house digitization/electronic recordkeeping process and procedures; expertise in oversight for optimal records management functions and compliance;Experience communicating with executive management, legal counsel and business senior management officials on records and information compliance requirements, special projects, leading working groups, and related complex/controversial issues in support of Agency missions; and/orExperience building, managing or supervising a workforce to include assigning work, setting priorities, reviewing and evaluating work and performance, identifying and addressing developmental needs of employees, and completing administrative duties.In addition to the specialized experience, this position requires that the incumbent be FAC-COR Level III certified. Selectees currently holding a FAC-COR Level II certification will be required to complete all mandatory training to obtain a FAC-COR Level III certification.Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (eg, Peace Corps, AmeriCorps) and other organizations (eg, professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.The incumbent must possess the following supervisory competencies to be successful in this position:Accountability: Holds self and others accountable for measurable high-quality, timely, and cost effective results. Determines objectives, sets priorities, and delegates work. Accepts responsibility for mistakes. Complies with established control systems and rules. Customer Service: Anticipates and meets the needs of both internal and external customers. Delivers high-quality products and services; is committed to continuous improvement.Decisiveness: Makes well-informed, effective, and timely decisions, even when data are limited or solutions produce unpleasant consequences; perceives the impact and implications of decisions.Flexibility: Is open to change and new information; rapidly adapts to new information, changing conditions, or unexpected obstacles.Integrity/Honesty: Behaves in an honest, fair, and ethical manner. Shows consistency in words and actions. Models high standards of ethics.Interpersonal Skills: Treats others with courtesy, sensitivity, and respect. Considers and responds appropriately to the needs and feelings of different people in different situations.Oral Communication: Makes clear and convincing oral presentations. Listens effectively; clarifies information as needed.Problem Solving: Identifies and analyzes problems; weighs relevance and accuracy of information; generates and evaluates alternative solutions; makes recommendations.Resilience: Deals effectively with pressure; remains optimistic and persistent, even under adversity. Recovers quickly from setbacks.Written Communication: Writes in a clear, concise, organized, and convincing manner for the intended audience.EducationEducation may not be substituted for specialized experience at this grade level.Additional informationApplicants applying for this position must be a United States Citizen. If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System. If you are exempt from registration under Selective Service Law, you must provide appropriate proof of exemption. Please visit the Selective Service System website for more information.This is a Non-Bargaining Unit position.This is a Public Trust position and has a risk level designation of "HIGH". Background Investigation - If selected for this position, you may be required to complete a Declaration for Federal Employment (OF-306), which includes a fingerprint and credit check, to determine your suitability for Federal employment and to authorize a background investigation.The USPTO participates in E-Verify. For more information on E-Verify, please visit the Department of Homeland Security Website.Probationary Period- If selected, you may be required to complete an initial one-year probationary period. Supervisory Probationary Period - If selected, you may be required to complete an initial one-year supervisory probationary period.All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choice.Relocation Expenses are not authorized and will not be paid.CTAP and ICTAP candidates will be eligible for selection priority if it is determined that they have exceeded the minimum qualifications for the position by attaining at least a "well qualified" rating of 85 out of 100. Information about CTAP and ICTAP eligibility is on the Office of Personnel Management's Career Transition Resources website at: CTAP/ICTAP documentation requirements are listed in the "Required Documents" section of this announcement.More than one selection may be made from this announcement if additional identical vacancies in the same title, series, grade, and unit occur within 90 days from the date the certificate was issued.All application materials become the property of the United States Patent and Trademark Office.The United States Patent and Trademark Office is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors. If you believe that you have been discriminated against and would like to file an EEO complaint, you must do so within 45 days of the date of the alleged discriminatory act. Claims of employment discrimination must be submitted to the attention of the USPTO's Office of Equal Employment Opportunity & Diversity via email (firstname.lastname@example.org) or phone (571-272-8292). Read more How You Will Be EvaluatedYou will be evaluated for this job based on how well you meet the qualifications above.Your resume, optional cover letter and supporting documentation will be reviewed to determine if you meet the minimum qualifications for the position. If you meet the minimum qualifications stated in the job opportunity announcement, we will compare your resume, optional cover letter and supporting documentation to your responses on the self-assessment questions (True/False, Yes/ No, Multiple Choice questions) and place you in one of three pre-defined categories. These categories are "GOLD," "SILVER," and "BRONZE". Your resume and/or optional cover letter must support your responses to the scored occupational questionnaire, or your score may be lowered. Candidates placed in the "GOLD" category will be identified for referral to the hiring manager and may be invited for an interview.How you will be evaluated for preference eligibility: Within each category, those entitled to veterans' preference will be listed at the top of the pre-defined category for which they are placed.The scored self assessment questions in the job announcement will evaluate you on the following competencies. Please do not provide separate responses to the KSAs.KSA 1 - Skill in applying and developing records and information management laws, regulations, and policies for an agency.KSA 2 - Knowledge of laws, policies, and regulations associated with PRA compliance to include Regulatory Information Service Center (RISC)/Office of Information and Regulatory Affairs (OIRA) Combined Information System (ROCIS) submissions as it relates to the areas of PRA to include, signing and processing Federal Register publications on behalf of the Agency to include use of the Federal Docket Management System (FDMS) and the Federal Register Document Submission Portal.KSA 3 - Knowledge of compliance laws, policies and regulations associated with the Privacy Act of 1974, to include reviewing and processing of agency proposed SORN, PIAs, PASs, and PTAs.KSA 4 - Skill in oral and written communication techniques to express clear, concise and logical information as it relates to records management, privacy compliance, paperwork reduction act, forms management and Contracting Officer's Representative (COR) processes and procedures to senior level management.For more information on category rating, please go to: DOC BulletinsIf you are invited for an interview, you will be asked to bring a copy of your most recent performance appraisal.Please note that a complete application is required for consideration. (Please review the "Required Documents" section of this job announcement to see what must be included in a complete application). To preview questions please click here. Read more Background checks and security clearanceSecurity clearance Other Drug test required No Position sensitivity and risk High Risk (HR) Trust determination process Suitability/Fitness Help Required DocumentsYour application and all required documents must be received by 11:59 pm ET on the closing date of this job announcement.A complete application consists of:1. A resume or any other written format you choose to describe your job-related qualifications; optional cover letter: Your resume should indicate your citizenship and should list your educational and work experience including titles, salary, employment dates, duties, experience and how it relates to the specialized experience in the job announcement. Please Note: Responses to job questions that are not fully supported by the information in your resume may result in adjustments to your rating. Any experience claimed in a cover letter should be substantiated by information contained in your resume. A HR Representative will validate the qualifications of those candidates eligible to be referred to the hiring official.Supporting Documents:1. Veterans Employment Opportunities Act (VEOA) documents -REQUIRED- If you are a Veteran claiming eligibility under VEOA, you will be asked to submit a copy of your DD-214. Veterans must include dates of military service on their application materials, and submit a copy of each Certificate of Release or Discharge from Active Duty, DD-214. For more info, please visit Special Appointing Authorities for Veterans. 2. Career Transition Assistance Program (CTAP) or Interagency Career Transition Assistance Program (ICTAP) documents -REQUIRED- Applicants will be asked to submit:(1) A copy of your specific RIF notice, written notice of your expected separation or other documents of priority consideration status;(2) A copy of your latest SF-50 noting current position, grade, and duty location;(3) A copy of your last performance appraisal and the rating; and(4) Any documents from your agency that shows your current promotion potential.You can choose ONE of the following methods to submit Supporting Documents:1) You can upload your documents when you register or update your information on the Dept. of Commerce site which you access through the USAJobs site.OR2) You can fax your documents to 571-258-4254 using the system generated fax cover sheet.NOTE: The preceding documents requirement are based on job requirements and individual applicant eligibility. Not all documents are applicable to all applicants; if you are unsure which documents apply to you, contact the HR Specialist listed on this announcement.Review your resume and responses carefully. Responses to job questions that are not fully supported by the information in your application package may result in adjustments to your rating. A Human Resources Representative will validate the qualifications of those candidates eligible to be referred to the hiring official.If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the US Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the US Department of Education. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating. Help BenefitsA career with the US Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits. The United States Patent and Trademark Office offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, paid holidays, life insurance, health benefits, and participation in the Federal Employees Retirement System. Alternative Work Schedule (AWS) and Telework Program are available to eligible employees.Visit Working for the Federal Government to explore the major benefits offered to most Federal employees.Reasonable Accommodation Policy Statement Federal agencies, including the United States Patent and Trademark Office (USPTO), must provide reasonable accommodation to applicants with disabilities where appropriate. USPTO Job Applicants requiring reasonable accommodation for any part of the application and hiring process should request accommodation(s) from the USPTO at Determinations on requests for reasonable accommodation will be made on a case-by-case basis.Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.