Contract Specialist

Employer
USAJobs
Location
Washington, D.C
Posted
Apr 10, 2021
Closes
Apr 13, 2021
Function
Administrative
Hours
Full Time
Duties

Summary

These positions are located in National Capital Area Office, in the Acquisition, Financial Assistance and Property Division. Division.
The purpose of this position is to serve as the Contract Specialist and provide business advice to the
customer and other acquisition team members. Performs all pre-award and post-award functions,
using a wide range of contracting methods and types to procure complex, diversified, high priority,
high visibility purchases, supplies, services, and/or construction.

Learn more about this agency

Responsibilities

  • Plans the overall approach to meet contracting program objectives for procuring a variety of complex non-standard, high visibility, politically sensitive requirements.
  • Preforms pre-award and post-award contracting work.
  • Performs in depth research of procedures, policy and regulations, and for the development of guidance material to provide higher level acquisition technical advice and management advisory services to managers and customers.
  • Provides advice to management in the application of acquisition rules and requirements,
    including the use of innovative, non-standard contracting methods. Supports, participates in, and provides technical assistance to project management team.
  • Ensures acquisition duties assigned or overseen are executed in accordance with all applicable regulations and guidelines including the provisions of the Small Business Act, Executive Orders, Public Laws, and internal control procedures (e.g., 0MB circular A-123, Management's Responsibility for Internal Control.)
  • Reviews procurement requests and determines whether, based on market analysis and/or regional Business Utilization Development Specialist (BUDS) recommendations as indicated in the approved Individual Acquisition Plan, the requirement can be performed by small business entities.
  • Prepares Invitations for Bid (IFB) Processes and evaluates bids received, ensuring that each bid meets the requirements established by the formal solicitation document ( e.g., required quantities, delivery schedule, mandatory contract terms and provisions, and other requirements).
  • Prepares Request for Proposals (RFP). Establishes evaluation panel, determines competitive range, solicits and evaluates proposals, meet with or contacts representatives of private concerns to negotiate, and award contracts for services, supplies/materials, equipment, and construction representing a best value decision.
  • Negotiates and prepares contract modifications due to changes in technical requirements, in quantities, in site conditions, and similar issues.
Duties will be developmental in nature when filled below the full performance level.

If selected at the lower grade: The incumbent will work under close supervision performing the
overall duties and responsibilities as described in the full performance level of the position
description, until the employee has acquired sufficient familiarity with the office policies,
procedures, and objectives to assume the full range of assignments.

Travel Required

Occasional travel - Occasional Travel - you may be expected to travel for this position for meetings and site visits.

Supervisory status
No

Promotion Potential
11

Requirements

Conditions of Employment


  • U.S. Citizenship required.
  • Appointment subject to background investigation and favorable adjudication.
  • Meet Selective Service Registration Act requirement for males.
  • Complete the initial online assessment and USAHire Assessment, if required.
  • Selectee will be required to participate in the Direct Deposit Electronics Funds Transfer Program.
  • Any individual who is currently holding, or has held within the previous 52 weeks, a General Schedule position under non-temporary appointment in the competitive or excepted service, must meet time-in-grade requirements (must have served 52 weeks at the next lower grade or equivalent in the Federal service).
  • You may be required to operate a government (or private) motor vehicle as part of your official duties. Prior to your first official motor vehicle operation, and again every year thereafter (or more frequently if management determines such need exists), you will be required to sign an affidavit certifying to your possession of a valid State issued driver's license that is current and has not been revoked, suspended, canceled, or otherwise disqualified in any way to prohibit your operation of a motor vehicle. You will also submit a photocopy of your valid State issued driver's license prior to your first official motor vehicle operation, and again every year, or more frequently if management determines such need exists.
  • You may be required to work overtime occasionally.
  • You may be required to travel overnight away from home up to 1 night per month. You must obtain a government charge card for travel purposes.
  • You may be required to complete training and obtain/maintain a government charge card with travel and/or purchase authority.
  • You will be required to complete a Confidential Financial Disclosure Report, OGE-450 on an annual basis.


Qualifications

All qualifications must be met by the closing date of this announcement-04/12/2021-unless otherwise stated in this vacancy announcement.

Credit will be given for all appropriate qualifying experience. For current Federal employees, if hours worked per week are not included on your resume, you must submit a non-award SF-50 as part of your application to be used to validate your work schedule and determine the amount of specialized experience that you will be granted. An award SF-50 will not be acceptable documentation for which to consider your amount of qualifying experience . For all other applicants who are not current federal employees, your resume must state either "full-time" (or "40 hours a week") or "part-time" with the number of hours worked per week to ensure proper crediting of specialized experience.

To qualify for this position at the GS-07/09/11 grade level, you must possess one or all of the following minimum qualifications by close of the announcement:

Basic Education Requirements: To qualify for this position, applicants must meet either A or B
below: A. 4 year course of study leading to a bachelor's degree with a major in any field; OR B. At least 24 hours in any combination of the following fields: Accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing , quantitative methods, or organization and
management.

Exceptions: Employees in GS-1102 positions will be considered to have met the standard for positions
they occupy on January 1, 2000. Employees who occupy GS-1102 positions at grades 5 through 12 will be considered to meet the basic requirements for other GS-1102 positions up to and including those
classified at GS-12. This includes positions at other agencies and promotions up through grade 12.
However, employees must meet specialized experience requirement when seeking another position.

IN ADDITION TO MEETING THE BASIC QUALIFICATIONS ABOVE, THE APPLICANT MUST
MEET THE REQUIREMENTS BELOW:


For the GS-7 level: One year of specialized experience in the Federal service equivalent to at least the GS-5 level in the Federal Service. Specialized experience is defined as experience that has equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. Specialized experience is experience which demonstrated training, development, and on-the-job experience necessary to perform highly structured assignments involving basic skills in the award, administration and closeout of standard contracts for supplies, services, or construction. OR At least 1 full academic year of progressively higher level graduate education or law school with coursework in one or a combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management. OR One year of graduate study in a field directly-related to the work of this position as shown in 2B above, but I have an equivalent combination of such education and experience. For example, I have 6 months of the specialized experience (50% of the experience requirement), and (14 semester hours or 21 quarter hours) of directly-related graduate level college study in an accredited institution (50% of the qualifying education).OR Superior Academic Achievement (S.A.A.) as evidenced by one of the three following methods: I am in the upper third of my graduating class in the college, university, or major subdivision, such as the College of Liberal Arts or the School of Business Administration, based on completed courses; OR a GPA 3.0 or higher out of a possible 4.0 computed based on 4 years of education, or as computed based on courses completed during the final 2 years of the curriculum, or 3.5 or higher out of a possible 4.0 ("B+" or better) based on the average of the required courses completed in my major field or the required courses in the major field completed during the final 2 years of the curriculum; OR I am a member in one of the national scholastic honor societies.

For the GS-9 level: Must possess at least one year of specialized experience equivalent to the GS-07 level in the Federal service. Specialized experience is defined as experience that has equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. Specialized experience would include experience which demonstrates knowledge of Federal contract law, regulations and procurement requirements sufficient to perform a variety of pre-award and post-award contracting work involved in the procurement of diverse customer requirements covering a wide range of commodities, technical services, construction and/or equipment, i.e. reviewing clearly-defined or well-established procurement requirements, preparation of solicitations, contracts and supporting documentation, and performing preliminary analysis of proposals. OR Two full academic year of progressively higher level graduate education or masters or equivalent graduate degree with coursework in one or a combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management. IMPORTANT - PLEASE NOTE: If you are using education to qualify you must document your course work and/or degree completed in your resume or other application materials you submit. You must submit a copy of your transcripts or a complete list of college courses taken that identifies for each course the college or university, semester or quarter hours earned, grade received, and date completed. If you are qualifying based on education and you do not submit specific course work information as described previously, your application will be rated not qualified for consideration. (A copy of your official transcripts will be required before entrance on duty, if selected). OR A combination of such education and experience. For example, I have 6 months of the specialized experience (50% of the experience requirement), and (14 semester hours or 21 quarter hours) of directly-related graduate level college study in an accredited institution (50% of the qualifying education).

For the GS-11 level: One year of specialized experience equivalent to the GS-09 level in the Federal service. Specialized experience is defined as experience that has equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled. Specialized experience would include experience which demonstrates knowledge of Federal contract law, regulations and procurement requirements sufficient to perform a variety of pre-award and post-award contracting work involved in the procurement of diverse customer requirements covering a wide range of commodities, technical services, construction and/or equipment, i.e. reviewing clearly-defined or well-established procurement requirements, preparation of solicitations, contracts and supporting documentation, and performing preliminary analysis of proposals. OR Three full academic year of progressively higher level graduate education or a Ph.D with coursework in one or a combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.

You must include hours per week worked.
You must include transcripts.

Education

To qualify based on education, you must submit a legible copy of transcripts from an accredited institution with your name, school name, credit hours, course level, major(s), and grade-point average or class ranking. Transcripts do not need to be official, but if you are selected for this position and you used your education to qualify, you must provide official transcripts before you begin work.

If you are using education completed in foreign colleges or universities to meet qualification requirements, you must show that your education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university.

You must include months, years and hours per week worked to receive credit for your work and/or volunteer experience. One year of specialized experience is equivalent to 12 months at 40 hours per week. Part-time hours are prorated. You will not receive any credit for experience that does not indicate exact hours per week or is listed as "varies".

IMPORTANT - PLEASE NOTE: If you are using education to qualify you must document your course work and/or degree completed in your resume or other application materials you submit. You must submit a copy of your transcripts or a complete list of college courses taken that identifies for each course the college or university, semester or quarter hours earned, grade received, and date completed. If you are qualifying based on education and you do not submit specific course work information as described previously, your application will be rated not qualified for consideration. (A copy of your official transcripts will be required before entrance on duty, if selected). OR A combination of such education and experience. For example, I have 6 months of the specialized experience (50% of the experience requirement), and (14 semester hours or 21 quarter hours) of directly-related graduate level college study in an accredited institution (50% of the qualifying education).

Additional information

Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

"Please note: The eligibility section of the application process is designed to allow you to choose how you wish to be considered for this vacancy announcement. You will ONLY be considered for the appointment eligibilities that you select. You must provide the supporting documentation to support your claim. Please review the list of documentation provided in the eligibilities language to ensure you provide the appropriate information. You may choose more than one eligibility".

Reasonable Accommodation Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended and Americans with Disabilities Act 1990 as amended, that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a reasonable accommodation in your online application. Requests for Reasonable Accommodations for the USA Hire Competency Based Assessments and appropriate supporting documentation for Reasonable Accommodation must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for Reasonable Accommodations are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement. To determine if you need a Reasonable Accommodation, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here: https://help.usastaffing.gov/Apply/index.php?title=Reasonable_Accommodations_for_USA_Hire
This announcement may be used to fill additional positions if identical vacancies occur within 90 days of the issue date of the referral certificate.

Promotion to the full performance level is neither guaranteed nor implied and will be based solely on your ability to satisfactorily perform the work of the position, existing work at the higher grade level, and recommendation by the position's supervisor.

Physical Demands: The work is sedentary. No special physical demands are required to perform this work.

Working Conditions: The work is performed in an office setting and involved everyday risks or discomforts, which require normal safety precautions.

The National Park Service has determined that the duties of this position are suitable for telework and the selectee may be allowed to telework with supervisor approval.

If you are unable to apply online or need to fax a document that you do not have in electronic form, view the following link for information regarding an Alternate Application. Click the following link for more information, https://help.usastaffing.gov/Apply/index.php?title=Alternate_Application_Information .

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

A review of your resume and supporting documentation will be made and compared against your responses to the Assessment Questionnaire to determine if you are qualified for this job. If your resume is incomplete or does not support the responses provided in the Assessment Questionnaire, or if you fail to submit all required documentation, you will be rated 'ineligible', 'not qualified', or your score will be adjusted accordingly. If a determination is made that you have inflated your qualifications or experience, you can lose consideration for this position. Please follow all instructions carefully; errors or omissions can affect your rating.

Candidates who apply under Competitive Merit Promotion procedures will undergo a quality review to determine if they are highly qualified based on the content of their resume and their responses to the questionnaire. Best qualified candidates will be referred if all required supporting documentation has been provided.

Candidates who apply under Noncompetitive Merit Promotion procedures will undergo a quality review to determine if they are minimally qualified based on the content of their resume and their responses to the questionnaire. Qualified candidates will be referred if all required supporting documentation has been provided.

Your qualifications will be evaluated based on your responses to the online assessments completed during the application process. You will be assessed on the following competencies (knowledge, skills, abilities and other characteristics):
  • Accountability
  • Attention to Detail
  • Contract Administration
  • Contract Management
  • Customer Service
  • Flexibility
  • Influencing/Negotiating
  • Integrity/Honesty
  • Interpersonal Skills
  • Learning
  • Oral Communication
  • Planning and Evaluating
  • Self-Management
  • Stress Tolerance
  • Teamwork
  • Technology Application
  • Writing


In order to be considered for this position, you must complete all required steps in the process. In addition to the application and application questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.

The assessment includes a cut score based on the minimum level of required proficiency in these critical general competencies. You must meet or exceed the cut score to be considered. You will not be considered for the position if you score below the cut score or fail to complete the assessment.

Please submit 1) a copy of your most recent performance appraisal/evaluation and 2) a list of any awards (e.g. superior performance awards, special act or achievement awards, quality step increase, etc.) you received in the last 5 years. Any performance appraisal/evaluation and award documentation you provide will be forwarded to the selecting official. The selecting official will review this documentation and give it due weight consideration during the overall selection process.

If you do not have your most recent performance appraisal/evaluation, please submit a statement as to why it is not available. Please indicate if any prior performance appraisals/evaluations were at an acceptable level.

Background checks and security clearance

Security clearance
Other

Drug test required
No

Position sensitivity and risk
Non-sensitive (NS)/Low Risk

Trust determination process
Credentialing

Required Documents

The following documents are required and must be submitted by 11:59 PM (EST) on 04/12/2021.
  • Resume which includes a list of all significant jobs held and duties performed, with dates specified in month and year format, and indicate hours worked per week . If military or civilian, please include your rank and/or grade.
  • A complete Occupational Questionnaire
  • Merit Promotion Eligibility Documentation such as:
    • Federal employees must submit a copy of their latest SF-50 "Notification of Personnel Action" that reflects career or career-conditional tenure showing position title, series, grade and tenure (please do not submit an Award SF-50 as it does not provide the needed information) and, if different, an SF-50 showing highest permanent grade ever held or you may not be considered under the merit promotion process.
    • Documentation for the Land Management Workforce Flexibility Act (LMWFA) eligibility, which includes ALL Appointment AND Termination SF-50s for EACH appointment as well as ALL performance evaluations, for each qualifying period of temporary employment claimed.
  • Other Supporting Documents, if applicable, such as:
    • Performance Appraisals and Awards:
      • All applicants must submit their most recent performance appraisal showing the official rating of record and signed by a supervisor or, if one is unavailable, a statement as to why it is not available (including if any prior performance appraisals/evaluations were at an acceptable level).
      • Failure to submit any of the above mentioned required documents will result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted.
  • College transcripts, if qualifying based on education.
  • Documentation for Interagency/Career Transition Assistance Plan consideration if you are a displaced Federal employee within the local commuting area. You must include: 1) Proof you are a displaced Federal employee, e.g., RIF Separation Notice, Notice of Proposed Removal, etc; 2) SF-50s (Notifications of Personnel Action) showing career/conditional tenure competitive status, promotion potential and duty location; and 3) your most recent performance appraisal. To exercise selection priority, displaced or surplus Federal employees must be rated well-qualified or above 85 on the rating criteria for this position.
  • Reasonable Accommodation Requests:
    • If you are requesting a reasonable accommodation to the USA Hire Competency Based Assessments, submit documentation to support your request, including the Reasonable Accommodation Request Form found here.
  • Do not submit photographs with your application package. Documents with photographs may not be seen by hiring officials - you must remove your image from any badges, licenses, etc.

    Do not upload Adobe portfolio documents. Adobe portfolio documents are not viewable by our agency's staffing offices.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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