BUDGET ANALYST

Employer
USAJobs
Location
Fort McNair, D.C
Posted
Apr 10, 2021
Closes
Apr 16, 2021
Function
Analyst
Hours
Full Time
Duties

Summary

The Africa Center is the pre-eminent Department of Defense institution for strategic security studies, research, and outreach in Africa. The Africa Center engages African partner states and institutions through rigorous academic and outreach programs that build strategic capacity and foster long-term, collaborative relationships.
Learn more about this agency

Responsibilities

1. Serves as the Center's financial specialist responsible for current and prior year financial execution, liquidation of prior year outstanding obligations, providing back-up audit of DTS transactions, inputting obligation data into automated information systems and researching current accounts, historical data, and source documents to develop and explain information not readily available. Incumbent assists lead budget analyst in maintaining a variety of databases detailing funding requirements for current and future year programs. The incumbent inputs commitments and obligation entries into the Regional Center Persons Activity Management System (RCPAMS), Washington Area Accounting System (WAAS), and the Defense Agency Initiative (DAI) financial management system, tracks and executes OPM (other people's money), prepares documentation and cost estimates for contracts/purchase requests, and coordinates with DFAS as required on both routine and complex transactions. Incumbent renders assistance and provides technical guidance to the activity program managers in the review and analysis of financial data and section budget input in compliance with Center and DSCA regulations and policies. Responsible for systematic analysis of funding requirements, obligations and expenditures, continual awareness of academic program, mission and policy changes which may impact Center funding requirements. Identifies alternate funding sources and recommends adjustments in program execution in order to minimize the impact on the academic program resulting from program funding shortfalls. Researches current accounts and resolves problems, assists in preparation for budget submissions, executes liquidation of prior year outstanding obligations, and prepares fund cites and MIPRs. (50%)

2. Analyzes funding actions, reimbursable orders, annual funding program adjustment comparisons (in relation to programmed use of funds), current fiscal data (actual versus projected), obligation versus cost, and long-range programs to determine identification trends, cost analysis, and status of available funds. Performs periodic funding allocations and reallocations based on funding. Prepares documentation for approval citing appropriate funding data by resource code, ensure funds availability, and forwarding appropriate commitment and obligation documents for travel, contracts, supplies, services and equipment for final approval and signature to Lead budget analyst. Recommends funding approval or disapproval, compiles data for and prepares recurring reports. Assists in development of SOPs in the financial management area. (20%)

3. Monitors and tracks obligations and expenditures throughout the execution phase of the annual operating budget cycle. Verifies that obligations and expenditures occur on a timely basis in accordance with regulatory controls, and are within amounts programmed. Recommends transfer of funds between object class and line item accounts under the same appropriation or allotment when funds are needed to cover increases in obligations or expenditures fall within established limits. Analyzes data, develops monthly deviation report for Annual Planning Figures to submit, and recommends adjustments as needed. Assists in preparation of budget submission as required (15%).

4. Researches, compiles, and summarizes data concerning financial awards, overtime, and reimbursement for assigned personnel and tracks civilian pay as it pertains to payroll expenditures. Provides budgetary data concerning civilian pay, source of reimbursement, and requested changes required for budget submission and reports as required. Assists in maintaining historical financial documents, files and data related to Center funding and expenditures. Develops contract supporting documents for Center contracted supplies, services and equipment and monitors contract documentation, to ensure contract allocations, commitments, and obligations are correct, and follows up on receipt or completion of contract deliverables for payment by DFAS. Compares estimates with current year reports and records of program accomplishment, operations, costs and rate obligation (15%).

Performs other duties as assigned.

Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status
No

Promotion Potential
None

Requirements

Conditions of Employment

  • Must be a U.S. Citizen


Qualifications

One year of specialized experience equivalent in level of difficulty and responsibility to that of the next lower grade GS-11 within the federal service, which demonstrates the ability to perform the duties of the position, is required.

Examples of Specialized Experience include:
1) Command of various sources funding and types (e.g., O&M, CTFP, ORF, TCA, reimbursable/transfers from other agencies, etc.) to correlate with U.S. Government accounting systems (DCAS) and reporting system (FMIS)/ (DAI) or similar systems in order to identify and analyze data.

2) Comprehensive and detailed knowledge and understanding of governing budgetary policies, precedent setting decisions, procedures, and regulations issued by higher headquarters (e.g., DSCA, USSOUTHCOM, USNORTHCOM) to assure budget forecasts, estimates, and submissions conform to requirements, guidelines, and financial objectives.

3) Demonstrated skill in analyzing and forecasting reimbursable funding levels) sufficient to develop and administer of budget execution (annual work) plans which are subject to fluctuating revenues and changing demand for services which necessitate reprogramming through the fiscal year (e.g., increasing workload accompanied by decreasing funding levels).

Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

Education is not substitutable for specialized experience for this grade level.

Additional information

The Africa Center has a comprehensive benefits package that includes retirement, social security, and thrift savings; health, life, and long term care insurance; paid vacation, sick leave, and holidays. The Africa Center employees enjoy flexible work schedules, transit subsidy, and the opportunity to telecommute.

Initial Probationary Period: You will be required to serve an initial probationary period of two years if one has not already been completed.

Financial Management (FM) Certification Program: As a condition of employment, the selectee must meet the requirements of the DoD FM Certification Program. The FM Certification Program is a course-based program consisting of three certification levels. Level 2 certification must normally be completed within two years of the selectee's employment start date.

Interagency Career Transition Assistance Program (ICTAP) Priority Consideration: If you are a displaced Federal Civil Service employee and attain a rating of at least 90, you may be entitled to receive special priority selection under the ICTAP. For more information on ICTAP, click here ICTAP Guidance . NOTE: If you have never worked for the Federal Government, you are NOT ICTAP eligible.

Special Hiring Authorities: You may be considered for the vacancy if you are eligible for a special appointment authority such as those authorized for the severely disabled; certain Vietnam Era and disabled veterans; volunteers returned from the Peace Corps or Vista, etc. For more information, visit the following OPM websites: USAJOBS Resource Center: http://www.usajobs.gov/ResourceCenter ; VetsInfo Guide: http://www.fedshirevets.gov/ .

Veterans Employment Opportunities Act (VEOA): Veterans who are preference eligibles or who have been separated from the Armed Forces under honorable conditions after substantially completing an initial 3-year term (not less than 2 years and 11 months) may apply regardless of their current geographical location. Veterans must submit their DD-214, Certificate of Release or Discharge from Active Duty, to be considered under this authority.

Military Spouse Preference (MSP): You may be eligible for MSP, if you are the spouse of an active duty military member and you are ranked among the best qualified for this vacancy.

If you are unable to apply online, view the following link for information regarding Alternate Application .

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

HR will review your resume and supporting documentation to ensure you meet the basic qualification requirements. Applicants meeting the basic requirements will be further evaluated by information provided in the Assessment Questionnaire. If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, you may lose consideration for this position. Please follow all instructions carefully. Errors or omissions may affect your rating.
The Assessment Questionnaire takes approximately 15 minutes to complete and collects information on your education, training and experience related to the following critical competencies:
  • Accounting Operations
  • Administration and Management
  • Auditing
  • Budget Administration


Background checks and security clearance

Security clearance
Not Required

Drug test required
No

Position sensitivity and risk
Noncritical-Sensitive (NCS)/Moderate Risk

Trust determination process
National security

Required Documents

You must provide a complete Application Package which includes:
  • Résumé: The latest resume submitted will be used to determine qualifications.
  • Complete Assessment Questionnaire
  • Other Supporting Documents
  • The following supporting documents are REQUIRED to verify your individual eligibility status. Not all will apply for each applicant. They MUST be received by the closing date of the announcement.
  • SF-50 - (If applicable) Notification of Personnel Action for current or former federal employees- with the exception of current permanent NDU employees, please provide your most recent SF50 or the SF50 reflecting Career/Career-Conditional tenure and the highest grade held on a permanent basis.
  • If you claim Veteran's Preference:
    - You must submit a copy of your DD Form-214, Certificate of Release or Discharge from Active Duty", showing the dates of active duty service, type of discharge and the character of service. Alternatively, If you are a current military member in active duty service and do not have a copy of your DD Form-214, you must submit a written documentation (certification) from your branch of service certifying that you are expected to be discharged or released from active duty under honorable conditions no later than 120 days after the date the certification is submitted with your application for this position. The certification should also include your rank, dates of active duty service and what they condition of discharge is thought to be.
    - If claiming 10-point preference and/or are a 30% or more Disabled Veteran, you must submit both a DD Form-214 or expected discharge documentation as described above AND a copy of a letter from the Department of Veterans Affairs (VA) or your branch of service certifying the presence of service-connected disability and indicating the percentage of disability
    - If you are claiming eligibility based on 10-point derived veterans' preference (i.e. a spouse, widow/widower, or parent of a veteran claiming veterans' preference when the veteran is unable to use it), you must also submit a Standard Form 15 (SF-15) "Application for 10-Point Veteran's Preference" and any required documents indicated on the SF-15 to substantiate the claimed preference.
  • ICTAP Eligibles: A copy of the RIF separation notice and SF50 if available.
  • Special Hiring Authority: Documentation verifying eligibility.
  • Performance Appraisal: Current or previous federal employees.
  • Military Spouse Preference (MSP) - Spousal Travel Orders/Permanent Change of Station(PCS) Orders, Marriage Certificate, and Military Spouse Preference Self Certification checklist
  • Other documents identified in the announcement.
  • WARNING: Failure to submit a complete application package including any required documentation by the closing date of the announcement at 11:59 EST, or at the time of application for announcements with an extended closing date, may result in an ineligible rating and loss of consideration. To verify that your application is complete, log into your USAJOBS account, select Application Status and More Information. The Details page will display the status of your application. It is the applicant's responsibility to verify that information entered or uploaded is received, legible and accurate. HR will not modify answers submitted by an applicant.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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