Executive Assistant to the DCSA Director/Deputy

Employer
USAJobs
Location
Quantico, Virginia
Posted
Apr 10, 2021
Closes
Apr 15, 2021
Hours
Full Time
Duties

Summary

The purpose of this position is to serve as the Executive Assistant to the Defense Counterintelligence and Security agency Director.
Learn more about this agency

Responsibilities

As an Executive Assistant to the DCSA Director/Deputy you will be responsible for the following duties:
  • Serve as Executive Assistant to the Defense Counterintelligence and Security Agency (DCSA) Director and Deputy Director.
  • Develop and manage numerous high priority special projects for the Director and Deputy Director, monitoring the DCSA organizations' progress toward meeting suspenses.
  • Respond to inquiries for substantive information regarding DCSA programs, products, and projects utilizing practical knowledge of the DCSA strategic mission and programs and of their relationship to the mission of DUSD(CI&S) and USD(I).
  • Ensure the Director's strategic objectives, goals, and priorities are conveyed to DCSA Program Managers and Headquarters Staff Office Chiefs by using substantive knowledge of executive level programs.


Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status
No

Promotion Potential
13

Requirements

Conditions of Employment

  • Must be a US citizen
  • Selective Service Requirement: Males born after 12-31-59 must be registered for Selective Service. For more information http://www.sss.gov
  • Resume and supporting documents received by 11:59PM EST will be considered
  • This is a Drug Testing designated position
  • Position is a (DCIPS) position in the Excepted Service under U.S.C. 1601
  • Work Schedule: Full Time
  • Overtime: Occasionally
  • Tour of Duty: Flexible
  • PCS (Permanent Change of Station): Not Authorized
  • Fair Labor Standards Act (FLSA): Exempt
  • Financial Disclosure: Not Required
  • Telework Eligibility: This position is telework eligible
  • Incumbent must possess the legal and personal qualifications to operate passenger-type motor vehicles.
  • This position is designated as "Mission essential" for purposes of continuity of operations in an emergency.
  • The work is predominately sedentary with no unusual physical requirements. The work is performed in an office setting, with some walking, bending, and carrying of files required.


Qualifications

The experience described in your resume will be evaluated and screened from the Office of Personnel Management's (OPMs) basic qualifications requirements. Responses to Narrative Questions do not replace content of resume or vise versa; experience is required to be described in both places to be considered.

See OPM's Group Coverage Qualification Standard for Administrative and Management Positions at, https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=Group-Standards , for qualification standards. Competencies and specialized experience needed to perform the duties of the position as described in the MAJOR DUTIES and QUALIFICATIONS sections of this announcement.

Applicant must have directly applicable experience that demonstrates the possession of the knowledge, skills, abilities and competencies necessary for immediate success in the position by 04/14/2021. Qualifying experience may have been acquired in any public or private sector job, but will clearly demonstrate past experience in the application of the particular competencies/knowledge, skills and abilities necessary to successfully perform the duties of the position.

Specialized experience required for this position is:
  • Professional practice developing, managing and providing recommendations to an agency's Senior Level Officials on matters relative to the coordination, integration and synchronization of agency events, projects, programs and activities.
  • Experience attending high-level internal and external meetings and briefings with, or for, Senior Level Officials; taking notes, documenting actions, following up and monitoring actions through to completion.
  • Competence in creating and briefing messages and/presentations to Senior Leadership as well as an agency's workforce.
  • Comprehensive knowledge of the capabilities, operating characteristics, and advanced functions of a variety of types of office automation software and knowledge of similarities, differences, and integration of the different software types.


Specifically you will be evaluated on the following competencies:
  • Communication; Communicate orally and in writing.
  • Influencing/Negotiating; Establishes and maintains relationships with key individuals/groups; understands what motivates them. Persuades others; builds consensus through give and take; gains cooperation from others to obtain information, find solutions, and accomplish goals.
  • Information Management; Identifies a need for and knows where or how to gather information; organizes and maintains information or information management systems.
  • Planning and Evaluating; Organizes work, sets priorities, and determines resource requirements; determines short- or long-term goals and strategies to achieve them; coordinates with other organizations or parts of the organization to accomplish goals; monitors progress and evaluates outcomes.


Education

Substitution of education may not be used in lieu of specialized experience for this grade level.

Additional information

DCSA, as a newly designated Defense Agency is undergoing a multi-year transformation that includes a significant expansion of predecessor agencies' authorities and responsibilities. Mission accretion and associated growth in personnel and resources requires deliberate coordination and planning across operations and support activities to achieve effective outcomes while simultaneously establishing and integrating new activities, initiatives and projects. The new organization will be comprised of nearly 13,000 government and contractor personnel operation throughout the United States and overseas supporting stakeholders across the federal government.

VETERANS PREFERENCE/CURRENT OR FORMER FEDERAL
In accordance with DoD Instruction 1400.25, Volume 2005, veterans preference is not required to be applied when considering candidates with prior Federal competitive or excepted service who have completed a probationary or trial period and have not been separated for cause. Therefore, veterans preference will not be applied to applicants with current federal service, or former federal civilian service meeting the above criteria.

Other Notes:

Re-employed Annuitant: This position does not meet criteria for re-employed annuitant. The DoD criteria for hiring Re-employed Annuitants can be found at: http://www.esd.whs.mil/Portals/54/Documents/DD/issuances/140025/1400.25-V300.pdf

Applicants selected from this announcement may be required to serve a two-year trial period.

If selected, Federal employees currently serving in the competitive service must acknowledge that they will voluntarily leave the competitive service by accepting an offer of employment for a DCIPS excepted service positions.

If selected, non-DCIPS candidates must acknowledge in writing that the position they have been selected for is in the excepted service and covered by DCIPS.

Selection under this appointment authority does not confer civil service competitive status.

All current and former Federal employees must submit a copy of your latest SF50 (Notification of Personnel Action) showing your tenure, grade and step, and type of position occupied (i.e., Excepted or Competitive); or similar Notification of Personnel Action documentation, i.e., Transcript of Service, Form 1150, etc.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the application process is complete, your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are minimally qualified for this job, your resume and supporting documentation will be compared to your responses on the Occupational Questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration.

Background checks and security clearance

Security clearance
Sensitive Compartmented Information

Drug test required
Yes

Position sensitivity and risk
Special-Sensitive (SS)/High Risk

Trust determination process
National security

Required Documents

The documents you are required to submit vary based on the authority you are using to apply (i.e., applying as a veteran, applying as a current permanent Federal employee, applying as a reinstatement, etc.).

Your complete application includes your COMPLETE resume, your responses to the online questionnaire, and documents which prove your eligibility to apply. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.

The following documents are REQUIRED
1. Your resume:
  • If area of consideration is limited to the local commuting area, you must reside OR be currently employed within 50 miles of the advertised position's location(s). Please ensure your resume reflects your current home address and/or employer's address as this will be used to determine the area of consideration eligibility requirement when an SF50 is not applicable
  • Narrative responses in the assessment questionnaire do not replace content in your resume or vise a versa. Experience must be described in both places for qualification determinations.

Your resume may be submitted in any format. It must include your name and contact information and support the specialized experience described in this announcement.
  • For qualifications determinations your resume must contain the dates of employment (i.e., Month/Year to present).
  • For additional information see: What to include in your resume.
2. Veteran's Documents
  • If applying for Veteran's preference, please provide a copy of your DD214 showing character of service, SF-15 Form and VA letter showing final percentage, or certification of expected discharge or release from active duty.

4. SF-50:
  • If applicable, all current and former Federal employees must submit a copy of your latest SF50 (Notification of Personnel Action) showing your tenure, grade and step, and type of position occupied (i.e., Excepted or Competitive); or similar Notification of Personnel Action documentation, i.e., Transcript of Service, Form 1150, etc. Failure to provide latest SF50 will result in you being rated ineligible for this position.

PLEASE REVIEW THE BELOW LINK FOR OTHER SUPPORTING DOCUMENTS needed for proof of eligibility:
https://www.dla.mil/Portals/104/Documents/Careers/downloads/DoDGenAppInfo%2012-1-2020.pdf?ver=ECNbdsHtGilTd3OENN4A0Q%3d%3d

If selected, additional documentation may be required prior to appointment.


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