Administrative Assistant Iii

Location
Fairfax, Virginia
Salary
$39,270.61 - $65,450.53 Annually
Posted
Apr 10, 2021
Closes
Apr 24, 2021
Ref
21-00632
Function
Administrative
Hours
Full Time
Job Announcement

Boards of Equalization (BOE) are quasi-judicial bodies completely independent of the Assessor's Office, which hear property owner appeals regarding assessed valuations assigned to their property. Under general guidance of the BOE Chairman, provides highly responsible administrative support to 9 elected BOE members. Provides administrative services to the public, elected officials, attorneys, business representatives and other county agencies conducting business with the BOE.

In accordance to §58.1 of the Code of Virginia, prepares all materials for BOE hearings, attends multiple meetings each week between July — January to include 2 evening meetings a week. Typical duties include intake of all BOE appeals in accordance to the statutory deadline; reviews materials for completeness; requests additional information as required. Ensures administrative support procedures comply with applicable State laws and county code provisions. Compiles materials, data entry, scanning, copying and preparing electronic agendas using Diligent Board Books. Provides information on the status of appeals. Compose correspondence and communicate with appellants, business representatives and attorneys in writing, over the phone and in person. Uploads information to Sharefile and sends information to appellant. Schedules meetings for the BOE hearings and reserves county meeting rooms; swears in appellants for hearings; records hearings; tracks BOE motions and votes; prepares meeting minutes and annual reports. Maintains accurate and detailed records, files, and data. Will assist other sections within the Records Management Branch during non-BOE times. Other duties as assigned.

Note: The assigned functional areas of this position are general administrative/office support, data entry, and customer service.

Employment Standards

MINIMUM QUALIFICATIONS:
Any combination of education, experience and training equivalent to high school graduation and two years of experience providing administrative support in the assigned functional area(s).

NECESSARY SPECIAL REQUIREMENTS:
The appointee to this position will be required to complete a criminal background check to the satisfaction of the employer. Overtime is required during peak times throughout the year and leave will be limited during peak periods.

PREFERRED QUALIFICATIONS:
Experience reviewing and interpreting real estate related records.
Experience reviewing and interpreting legal documents.
Proficiency with drafting and editing written materials such as correspondence and summaries of information for dissemination.
Knowledge of Microsoft Office Suite, specifically Word and Excel and experience in iasWorld.
Excellent communication skills, data entry accuracy and customer service experience.
Experience handling telephone calls and working with numbers.

PHYSICAL REQUIREMENTS:
Work is generally sedentary, however employee may be required to do some walking, standing, bending, stooping and lifting of files not more than 25 pounds. Ability to input, access, and retrieve information from a computer. All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE:
Panel interview and will include a written exercise.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or status as a veteran in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.

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