Logistics Coordinator - Consultant

Project HOPE
Bethesda, MD
Apr 06, 2021
Apr 09, 2021
Full Time
Logistics Coordinator - Consultant, Global HealthLocation: 7500 Old Georgetown RoadBethesda, Maryland, 20814United States Project HOPE is an international NGO of more than 500 engaged employees and hundreds of volunteers who work in more than 25 countries, responding to the world's most pressing global health challenges. Throughout our 60-year legacy, Project HOPE has treated millions of patients and provided more than $3 billion worth of medicines to local health care organizations around the world. We have helped build hundreds of health programs from the ground up and responded to humanitarian crises worldwide.POSITION SUMMARY: The primary responsibility of the Logistics Coordinator is to support the implementation of services in an emergency setting. The Logistics Coordinator is responsible for management of logistics systems to support the efficient day to day operations. This includes airport and port operations, stock management, procurement, transportation and fleet management, asset management, communication equipment (IT/Telecom), logistic staff management, logistic reporting and documentation, coordination and logistics support for the team. S/he represents the logistics team internally and externally. S/he supports the implementation of logistics procedures and policies during preparedness phase and emergency response; sets internal logistics and procurement related support coordination mechanisms and is accountable for overall logistics, procurement and IT support to deployment, implementation and demobilization. PRINCIPAL RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation. The tasks listed are representative of the nature and level of work assigned and are not necessarily all-inclusive. Responsible and accountable for the overall success of all logistics, procurement and IT related operations in support of the Emergency Medical response deployment, implementation and demobilization. Work with Emergency Response Unit to identify priority areas to improve Project HOPE's preparedness and emergency response capacity. Accountable for the organization of reliable and cost-effective local/international procurement services and initiation and coordination of the re-supply pipelines Accountable for the implementation and maintenance of procurement tracking system for local and international procurement, including regular communication of procurement status to relevant stakeholders. Accountable for the effective tracking of all equipment and supplies related to Emergency Medical Response type whether health facility or mobile units. Ensure existing practices and activities implementation are in compliance with Project HOPE's standards, policies and procedures and donors' requirements. Responsible and accountable for the establishment of commodity pipeline information, procurement tracker and warehouse status report and their communication to EMT & GH management and HQ Logistics focal points. Accountable for the establishment of an accurate filing systems maintained updated and its periodic verification for auditing purposes. Responsible for accuracy and timely provision of all mandatory logistics reports and any on demand reports timely. Ensure procurement, transfers and disposals of commodities and software that are subject to Export Compliance are in line with applicable licenses or need new licenses and related actions are properly documented. Ensure that vendor due diligence actions are carried out and documented as per required procedures including vendor registration, vendor performance, price/vendor information shared among NGOs, market surveys conducted regularly. Conduct vendor premises physical visits and documents verification, as required. Responsible for the establishment of an effective coordination mechanism within the logistics unit. Accountable for the recruiting, induction, on-job training/coaching and management of an adequate local staff capacity as required to augment international team to meet emergency medical response requirements. Coaching, training, supervising and mentoring direct-report staff and providing regular and timely positive and constructive performance feedback. Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff successful performance in their respective roles. MINIMUM QUALIFICATIONS: * Academic study in the field of Supply Chain Management, or alternative courses such as completion of the Certification in Humanitarian Supply Chain Management, or equivalent is desirable* Minimum of five (5) years of experience in logistics management within the field of supply chain management including procurement, tendering, contracting, clearance, transport, and warehousing, as well as fleet management, asset management, and distribution support, or equivalent combination of education and experience At least four (4) field deployments; including at least three (3) humanitarian emergency deployments, four (4) international deployments; for a minimum of six (6) weeks in length Experience managing logistics in emergency setting including staff supervision and coordination of various teams and stakeholders Experience with international freight forwarding, including INCOTERMs, import, export and customs clearance processes Experience with donor specific procedures Experience of logistics software solutions is desirable Experience managing budgets and preparing timely, complete and accurate reports Competencies: * Demonstrated ability to resolve operational critical challenges as they arise* Evidence of the ability to plan for, and conduct training in all areas of logistics for national and international staff suitable to staff knowledge level* Commitment and demonstrated skills to build national staff capacity in the areas of logistics management, supervision and monitoring* Strong organizational and problem-solving skills with analytic approach* Strong interpersonal, management and leadership skills* Ability to work in participatory manner with staff to assess needs, implement and monitor activities* Ability to integrate and work well within multi-ethnic and multicultural teams* Strong negotiation, interpersonal and organization skills* Proficiency with MS Word and Excel and Teams* Ability to read, write, analyze and interpret, technical and non-technical in English* Ability to effectively present information and respond appropriately to questions* Fluency in French, Spanish or Arabic desirableIn addition to the responsibilities referenced above, candidates may expected to be living and working in austere conditions. Lifting moderately heavy objects from the ground, carrying a backpack for extended periods of time, and walking or hiking in remote locations may be necessary to perform these functions.PHYSICAL DEMANDS AND WORK ENVIRONMENT:The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Physical demands: While performing the duties of this job, the employee must be mobile in an office environment and able to use standard office equipment. Must be able to communicate in verbal and written form, and must be able to travel internationally. Project HOPE employees may be required to travel or work in countries where working conditions are classified as "hardship." Work environment: Project HOPE employees work in the global health field and may be required to travel or work in countries where working conditions are classified as "hardship". Travel for extended periods by air and other modes of transportation may be possible. Must be mobile in an office environment and able to use standard office equipment and must be able to communicate in verbal and written form. Typical office environment with exposure to a minimal noise level.