Accounts Payable Specialist

Palladium International
Washington, DC
Apr 06, 2021
Apr 18, 2021
Full Time
Accounts Payable SpecialistCompany Overview:Palladium is a global leader in the design, development and delivery of Positive Impact - the intentional creation of enduring social and economic value. We work with foundations, investors, governments, corporations, communities and civil society to formulate strategies and implement solutions that generate lasting social, environmental and financial benefits. For the past 50 years, we have been making Positive Impact possible. With a team of more than 2,500 employees operating in 90 plus countries and a global network of more than 35,000 technical experts, Palladium has improved - and is committed to continuing to improve - economies, societies and most importantly, people's lives. Palladium is a child-safe organisation, and screens applicants for suitability to work with children. We also provide equal employment to all participants and employees without regard to race, color, religion, gender, age, disability, sexual orientation, veteran or marital status. Project Overview and Role:The main responsibility of thisposition is to ensure recording of vendor invoices and intercompany charges andcosts, and corresponding payments are completed in an accurate and timelymanner and in compliance with the appropriate terms and internal controls. The role is also expected tocontribute in the completion of certain other payroll and accounts payable tasksincluding overseas payments, travel expenses and advances, credit card transactionrecording and various reconciliations.Primary Duties and Responsibilities: Process vendor invoices, travel expenses and purchase vouchers of foreign subsidiary companies.Maintain and use advanced spreadsheets.Prepare payments to vendors and staff.Match purchase orders and authorization forms to vendor invoices and check to ensure they have all the relevant information and are coded correctly.Review, correct and organize vendor invoices and create vouchers for data entrySet up vendors in Costpoint system and maintain reconciled records for accurate preparation of year-end Form 1099 reportingReconcile the creditors to statements and ensure the general ledger reconciles with the accounts payable sub-ledgerPrepare checks, ACH and wire transfers and provide notice of payments to employees and vendorsProcess expense claims and credit card statementsResolve and respond to vendors/suppliers and employees' inquiries promptly and in a positive mannerMaintain an organized filing system and coordinate archiving of old recordsPrepare analysis of AP, prepaid and advance accounts and reconcile paymentsAssist in the development and implementation of priorities, policies and procedures relating to Accounts PayableAssist line manager with any audit requests / documentation.Formulating any reports as requested by Management, HR, or Finance.Any other duties as required within Finance and AccountingDuties to support Payroll and timesheets from time to time as required by the Controller or Assistant ControllerReporting requirementsAttendance at all weekly and/or management team meetingsContribute to a weekly management report on the status of work tasksOther reporting as requested by the line managerRelationshipsThe role will report directly to the APmanager or team leadThe role may be required to liaise closely with:Global Finance and Accounting teamProject Management TeamsVendors and staffTax Authorities and other Government or official authorities, both domestic and offshore.Regional Directors, Project Directors, Operations Group and most other units in the Company and professional service providersAuthority levelsThe role administers the effective management of the time recording system for all employees including consultants.Required QualificationsExperience in full function of CostPoint Accounts Payable or GL Accounting including multi-currency entries and rate of exchange (ROE) controls.Understanding of basic accounting practices and proceduresExperience of spreadsheet functions including highly skilled in basics such as manipulating data and formatting and a thorough understanding of pivot tables and look up functions.Key Competencies andprofessional expertiseHigh standard of written and verbal communication skills in EnglishExceptional level of attention to details and accuracy, including continuous self-checking of all inputs and transactionsQuick starter with proven ability to deal with complex issues with AP vouchers, vendors and employeesAbility to work independently and be able to operate as part of a team and able to communicate in a polite and respectful manner at all timesAbility to communicate effectively within different cultural contextsExcellent administration, organization and planning skillsStrong ability with other Microsoft Office programs (in addition to the expertise in Excel)

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