Business Office Manager

The Westmont at Short Pump Independent, Assisted Living and Memory Care Community
Glen Allen, VA
Apr 06, 2021
Apr 12, 2021
Full Time
Summary:Maintains and updates resident, employee and financial records for the Community. Responsible for various accounting and business office tasks as assigned by management. Responsible for oversight of receptionists. Reports to and is supervised by the Community Administrator with a dotted line to the Corporate Director of Human Resources.Functions:CASH/ACCOUNTS RECEIVABLEPosts checks and cash received. Makes adjustments to accounts as necessaryMakes bank depositsResponsible for pursuing past due accounts and informing Administrator of pending collection difficultiesProcesses resident refundsEnsures that resident files contain required information and are kept confidentialSubmits accounts receivable report to the home office on a monthly basisPrepares monthly service request reconciliation and posts charges to residents accountPrepares weekly meal reconciliation report and posts corresponding chargesResponsible for completing the lease discrepancy report and following up as required on variancesACCOUNTS PAYABLEMaintains vendor filesReviews purchase orders to ensure proper procedures have been followedCodes invoices and checks for accuracyMaintains and reconciles a purchase order logMaintains and reconciles budget control worksheets to the purchase order log and to purchase journalsSubmits convenience store information to the home office for filing quarterly sales and use tax returnSubmits month-to-date expenditures to the Administrator on a weekly basisPERSONNELOrients and trains the receptionists and provides inservice training as neededSchedules the receptionists and approves time offSupervises, counsels and disciplines the receptionistsConducts Community Orientation for all departmentsCompletes performance evaluations on receptionistsCompiles and maintains personnel records for entire community and ensures that proper forms have been collectedMaintains the confidentiality of personnel informationAudits time systemReviews time clock reports for accuracy and submits to corporate office bi-weeklyCompletes and processes wage and benefit information on a timely basisDevelops and maintains a working knowledge of standard operating procedures related to personnel and benefit issuesManages FMLA with partnership from Corporate Director of Human ResourcesOTHERMaintains confidentiality of financial, resident and personnel recordsPromotes efficiency and organization within the business officeSupervises the operation of the convenience storeAttends required staff meetings and in-servicesReads the Standard Operating Procedures Manual and maintains a working knowledge of procedures related to this positionMakes suggestions for improvement or modification to existing systemsSubmits required paperwork to the home office in a timely mannerPerforms other duties as assignedREQUIREMENTSMust be a high school graduateMust have college level accounting courses with a two year accounting degree preferredMust have the minimum of one year work experience in accounting or a related field, involving work in accounts payable, accounts receivable and/or payrollPreferred human resources background and understandingMust be proficient in using Windows, including Excel and WordMust possess the ability to get along well with othersMust be a self-starter, with the ability to meet multiple deadlines while working in a fast paced environmentMust have transportation to make bank depositsMust have strong customer service skillsMust be able to exert up to 25 lbs. of force occasionally to lift, carry, push, pull or otherwise move objects