Subcontracts Administrator III - International Contracting
Join the HJF Team! HJF is seeking a Subcontracts Administrator III to support the International Contracting Department, located at the HJF Home Office in Bethesda, MD. The Subcontracts Administrator III provides procurement and sub-agreement administration in support of grants, cooperative agreements and internal purchases. SCA III works under limited supervision and guidance of subcontracts manager. Knowledge of drafting and negotiating subcontract agreements is a plus. Functions as liaison between Principal Investigator/Program Manager, sub-recipients and subcontractors. Judgment, initiative, and resourcefulness are required in making decisions in all areas of the job. Responsibilities: Works with the Program Managers and Principal Investigators to identify, solicit and evaluate contractors and sub-recipients in support of Grants and Cooperative Agreements. (10%) Drafts and issues RFPs and RFQs as necessary to obtain competition to ensure that Federal requirements are met. Reviews, edits and/or assist with statements of work. (15%) Perform price/cost analysis; maintains documentation in accordance with HJF's policies and procedures and federal regulations. (15%) Drafts and negotiates Subcontracts, Subawards, Purchase Orders, Purchase Agreements, and modifications in compliance with Government Regulations and HJF's policies and procedures. (20%) Maintains organized, well-documented audit ready and compliant electronic files, including entry into Government reporting systems, ie FFATA. (20%) Monitors subcontractor performance, including progress, invoices, and subcontract deliverables through closeout of subawards/subcontracts. (20%) May perform other duties and responsibilities as assigned or directed by the supervisor. This may include attendance of and participation in required training for role. Required Knowledge, Skills and Abilities: Must have advanced knowledge of subcontracts, subawards and purchasing from inception through closeout. Advanced knowledge of the Uniform Guidance (UG) and/or Federal Acquisition Regulations (FAR) required. Experience with RFPs and RFQs. Ability to manage multitask simultaneously, to meet deadlines, and to manage and interact well with team members and customers. Knowledge of Microsoft Office. Leadership experience preferred. Minimum Education: Bachelor's degree is required. Master's degree is preferred. Minimum Experience/ Training Requirements: 6-8 years of relevant work experience required. Work Environment: Set in an office work environment. May consider 100% telework. Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting your professional references, verification of previous employment, addresses, education, and credentials, a criminal background check, drug screening, and a department of motor vehicle (DMV) check. Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer.