Senior Program Specialist - RESOLVE (Project Management)

United States Institute of Peace
Washington, DC
Apr 05, 2021
Apr 09, 2021
Full Time
Senior Program Specialist - RESOLVE (Project Management)Who We Are Peace is our commitment. The United States Institute of Peace represents the American people's shared values and commitment to peace around the world. We know that Peace is Security - it advances both US and international security by preventing, managing, and mitigating violent conflict. We are an independent, non-partisan institution and are actively engaged with peacebuilding efforts around the world. Together we tackle the toughest problems and hold fast to the possibility of a more peaceful world. (To learn more about USIP programs and job openings, go to . If you have a passion for making the world a better place and want to have a front row seat to the world stage, USIP is the place for you. JOB BRIEF USIP hosts the Secretariat for the RESOLVE Network, a global research consortium committed to empirically-driven, locally-defined research on the drivers of violent extremism and sources of community resilience. In support of USIP and RESOLVE's mission, the Senior Program Specialist manages the RESOLVE budget and finance, provides assistance to project finance, coordinates project/funder reporting, coordinates RESOLVE Network administration and record keeping (including organizational membership and engagement), and RESOLVE events. The Specialist assists the Director in developing and fulfilling a strategic plan and budget to ensure sustainability for RESOLVE. TARGET SALARY RANGE Grade 11 - $72,000 - $75,000 The Institute uses the General Schedule salary tables for administering compensation. Offers of employment are determined based upon candidate qualifications, related experience, internal equity, and amount budgeted for the position.RESPONSIBILITIES Budget & Financial Management, Planning, and Coordination In collaboration with Director, manages the total RESOLVE budget, including budgets across multiple projects and funding lines, and budget projections. Coordinates and oversees the finance and budgeting of all RESOLVE projects. Prepares monthly program budget reports to share with the team. Manages and analyzes the total RESOLVE budget with RESOLVE Director. Develops recommendations on any actions that may be required to ensure RESOLVE has the resources necessary to meet its goals and objectives. Serves as the main point of contact for external contractors and vendors for specific projects and provides technical advice on contracts and procurement processes to the team. Coordinates and manages contracts with external vendors including invoice payments Network Administration and Resource and Knowledge Management Provides overall resource and knowledge management for the RESOLVE Network. Coordinates regular updates and quarterly donor reports. Submits and updates project records in USIP databases. Manages RESOLVE Networks administrative systems and data management. Manages RESOLVE membership, including Network Partnership application and review process, and Network engagement and liaison. Drafts regular Director Reports to share with the RESOLVE advisory board. Supports and coordinates the development of RESOLVE's strategic plan. Including supporting the development of funding concept notes and proposals and providing assistance and coordination for budget planning for funding proposals. Outreach & Event Planning Leads event management and coordination for recurring RESOLVE events including Steering Committee and Network Partner Meetings, the Annual Global Forum, and RESOLVE advisory board meetings. Coordinates and provides administrative assistance to ongoing projects events including conferences, roundtable briefings and workshops. Represents RESOLVE at events and conferences. Briefs governmental and other organizations on RESOLVE and project activities. Builds and develops relationships with individuals and organizations Performs other duties as assigned. QUALIFICATIONS Bachelor's degree (Masters preferred) in international relations or related field required. Five (5) or more years of related experience recommended. Demonstrated experience of managing budgets for a portfolio of multi-million dollar multi-annual projects. Demonstrated experience in ongoing knowledge and resource management and reporting. Demonstrated expertise in project management and business administration. A good working knowledge of USIP internal finance administrative systems and procedures preferred. * Experience in event planning and management. Ability to travel in the United States and abroad required. All USIP contract and employee positions are contingent upon the favorable completion of a suitability background investigation. HOW TO APPLY To be considered for this position, please submit a complete application package consisting of: Completed employment application including titles, dates of hire, and salary requirements. Cover letter Resume Links to at least three samples of your multimedia work For questions about this position please email . Do not send resumes or attachments to this email address. Only those applicants that are selected for further discussions will be contacted. No Phone Calls. Interviews will be scheduled by appointment only. USIP is an equal opportunity employer. It is the policy and practice of USIP to offer equal employment opportunities to all qualified applicants and employees without regard to race, color, age, religion, national origin, sex, marital status, disability, veteran status, sexual orientation, gender identity, genetic information, HIV/AIDS status, political affiliations or belief, pregnancy, or any other characteristic protected by law. See job description