Supervisory Court Programs Administrator (Chief, Programs Division)

3 days left

Washington, D.C
Apr 07, 2021
Apr 15, 2021
Full Time


This position is located in the Department of Program Services, Court Services Office, Programs Division. The incumbent will serve as the Programs Division Chief.
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The Court Services Office (CSO) seeks a self-motivated, individual to be responsible for day-to-day oversight, assistance, support, and coordination of a wide variety of court services. The position will primarily be responsible for policy development, support and assistance to courts, development and procurement of automated programs, contract and budget management (including accounts receivable and allotments) of the Programs Division. Programs include, but not limited to: Electronic Public Access, Records Management, Library and Legal Research, Jury, Court Reporting, Court Interpreting, Bankruptcy Noticing Center, and Central Violations Bureau.

Duties of the position include, but are not limited to:
  • Overseeing eight programs that assist courts in providing effective access to justice, namely, Bankruptcy Noticing, Central Violations Bureau, Court Interpreting, Court Reporting, Electronic Public Access, Jury, Library and Legal Resources, and Records Management Programs.
  • Ensuring that vendors develop, modify and operate/maintain automated systems that support the eight programs. The systems enable courts to comply with statutory and policy requirements more efficiently (such as the Jury Management System, the Bankruptcy Noticing Center, the Telephone Interpreting Program, and the Central Violations Bureau).
  • Overseeing the procurement efforts and contract management by contracting officers' representatives (CORs) to ensure vendors provide services and goods in accordance with courts' needs. Like the automated systems, these contracts help courts carry out mission critical services (such as contracts for access to legal resources).
  • Managing division staff who provide subject matter expertise to AO and court staff, Judicial Conference committees, and AO decision makers on areas related to the eight programs. Assist courts in implementing laws and policies related to the eight programs.
  • Staff various Advisory and working groups, including preparing and presenting recommendations, and implementing actions proposed by those groups.
  • Establishing priorities, identify solutions, develop short- and long-term program and project milestones and timelines, to accomplish Division work.
  • Overseeing program budget formulation and execution, ensuring accurate allocation of funds among budget accounts and reprogramming funds within authority.
  • Performing all facets of staff supervision: assigning and reviewing work of staff, and conducting personnel actions (performance evaluations, awards, remediation, etc.) in coordination with AO management and HR.

  • Travel Required

    Occasional travel - You may be expected to travel for this position.

    Supervisory status

    Promotion Potential


    Conditions of Employment

  • All information is subject to verification. Applicants are advised that false answers or omissions of information on application materials or inability to meet the following conditions may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being employed.
  • Selection for this position is contingent upon completion of OF-306, Declaration of Federal Employment during the pre-employment process and proof of U.S. citizenship for competitive status positions or conversion to a competitive status position with the Administrative Office of the US Courts. In instances where non-citizens are considered for hire into temporary or any other position with non competitive status or when it is confirmed by the AO's Human Resources Office that there are no qualified U.S. citizens for a competitive status position (unless prohibited by a law or statue), non-citizens must provide proof of authorization to work in the United States and proof of entitlement to receive compensation. Additional information on the employment of non-citizens can be found at . For a list of documents that may be used to provide proof of citizenship or authorization to work in the United States, please refer to Form I-9, Employment Eligibility Verification .
  • All new AO employees will be required to complete a FBI fingerprint-based national criminal database and records check and pass a public trust suitability check.
  • All new AO employees must identify a financial institution for direct deposit of pay before appointment.
  • You will be required to serve a trial period if selected for a first-time appointment to the Federal government, transferring from another Federal agency, or serving as a first-time supervisor. Failure to successfully complete the trial period may result in termination of employment.
  • If appointed to a temporary position, management may have the discretion of converting the position to permanent depending upon funding and staffing allocation.
  • Relocation expenses may be provided, but only if authorized by the Director of the AO.

  • Qualifications

    Applicants must have demonstrated experience as listed below. This requirement is according to the AO Classification, Compensation, and Recruitment Systems which include interpretive guidance and reference to the OPM Operating Manual for Qualification Standards for General Schedule Positions.

    Specialized Experience : Applicants must have at least one full year (52 weeks) of specialized experience which is in or directly related to the line of work of this position. Specialized experience is demonstrated experience in ALL of the following:
  • Directing or coordinating projects that maximize investments and increase efficiency;
  • Implementing policies and projects that improve efficiency and effectiveness of an organization; AND
  • Supervising professional staff.
  • (Resume must show clear and convincing evidence of all areas of specialized experience.)


    This position does not require education to qualify. However, a master's or higher education degree is desired but not required.

    Additional information

    The AO is an Equal Opportunity Employer.

    How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.

    We will review your resume and supporting documentation and compare this information to your responses on the occupational questionnaire to determine if you meet the minimum qualifications for this job. If you meet the minimum qualifications for this job, we will evaluate your application package, to assess the quality, depth, and complexity of your accomplishments, experience, and education as they relate to the requirements listed in this vacancy announcement.

    You should be aware that your ratings are subject to evaluation and verification. If a determination is made that you have rated yourself higher than is supported by your resume and/or narrative responses, you will be assigned a rating commensurate to your described experience. Failure to submit the mandatory narrative responses will result in not receiving full consideration and/or rating credit. Deliberate attempts to falsify information may be grounds for not selecting you, withdrawing an offer of employment, or dismissal after being employed.

    Background checks and security clearance

    Security clearance
    Not Required

    Drug test required

    Required Documents

    For this job announcement the following documents and/or information are required:
    • Resume - Any written format you choose to describe your job-related qualifications.
    • Citizenship - Include country of citizenship on resume.
    • Notification of Personnel Action (SF-50) - All applicants outside of the AO must submit a copy of your latest SF-50 to verify current or former Federal employment status.
    • Veterans Preference documentation - Certificate of Release or Discharge from Active Duty (DD Form 214), if applicable Application for 10-Point Veteran Preference (SF-15) and an official statement, dated 1991 or later, from the Department of Veterans Affairs or from a branch of the Armed Forces, certifying to the veteran's present receipt of compensation.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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