Government Information Specialist

Employer
USAJobs
Location
Baileys Crossroads, Virginia
Posted
Apr 07, 2021
Closes
Apr 10, 2021
Function
Administrative
Hours
Full Time
Duties

Summary

This position is a Government Information Specialist, GS- 0306-11/12 working in Falls Church, Virginia for the R9-Div of Conservation and Classification.

This position is also open to the public under announcement R9-21-11040807-SM-DE. You must apply to each announcement separately if you wish to be considered under both recruitment methods.
Learn more about this agency

Responsibilities

As a Government Information Specialist your duties will include but are not limited to the following:
  • Administers the records management program by working with program managers and the Records Officer to identify record and non-record materials; establish official file stations, prepare file plans; inventory records; apply schedules or recommends new schedule items; and applies disposition authorities or recommends changes in those authorities, for all records, regardless of media or format.
  • Serves as a technical expert in the storage, manipulation and extraction of records/information.
  • Provides recommendations on software hardware and hardware systems to streamline and improve the maintenance of records and responds to requests for records.
  • Performs management systems analysis to improve record keeping systems and efficiency.
  • Develops guidance and training materials to facilitate an efficient, electronic records management system; develops guidance and training to ensure all staff are keeping electronic working files in a manner that makes gathering responsive information for litigation and FOIA requests; and disseminates best practices to staff to ensure that records are organized, procedures are followed, and are readily available in electronic format.


Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status
No

Promotion Potential
12

Requirements

Conditions of Employment

  • Must be a U.S. Citizen or National.
  • Individuals assigned male at birth after 12-31-59 must be registered for the Selective Service. To verify registration visit SSS.gov.
  • Resume and supporting documents (See How To Apply).
  • Merit promotion applicants must meet time-in-grade requirement as defined in 5 CFR 300, Subpart F.
  • Suitability for employment, as determined by background investigation.
  • Probationary Period: Selectees may be required to successfully complete a probationary period.


Qualifications

Only experience and education obtained by 04/08/2021 will be considered.

In order to qualify for this position you must possess the Minimum Qualifications.

Minimum Qualification [GS-11]
  • One year of specialized experience comparable in scope and responsibility equivalent to grade GS-09 in the Federal service. Experience includes managing existing records to ensure effective and efficient records management in accordance with applicable laws and policies; experience in providing guidance and training materials to facilitate an efficient, electronic management system; experience in automated record keeping systems and utilizing principles of electronic records management in order to serve as a technical expert in the storage, manipulation, and extraction of records/information and to provide recommendations on software and hardware systems to streamline and improve records management; and, experience in coordinating with others to ensure records creation, maintenance, use, and disposition are in accordance with applicable laws and procedures.. OR
  • Ph.D. or equivalent doctoral degree. OR
  • 3 full years of progressively higher level graduate education leading to such a degree. OR
  • LL.M., if related
  • Minimum Qualification [GS-12]
  • One year of specialized experience comparable in scope and responsibility equivalent to grade GS-11 in the Federal service. Experience includes providing guidance and leadership to organize or reorganize large volumes of information to ensure effective and efficient records management in accordance with applicable laws and policies; experience in developing guidance and training materials to facilitate an efficient, electronic management system; experience in automated record keeping systems and utilizing principles of electronic records management in order to serve as a technical expert in the storage, manipulation, and extraction of records/information and to provide recommendations on software and hardware systems to streamline and improve records management; and, experience in leading and coordinating with others to ensure records creation, maintenance, use, and disposition are in accordance with applicable laws and procedures.
  • Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

    Time In Grade Requirement: Applicants must meet both eligibility and qualification requirements for the position of interest by the closing date of the JOA. Specifically,
    i. Area of Consideration.
    ii. Time-in-grade (TIG) requirements as specified in 5 CFR 300, Subpart F.
    iii. Time after competitive appointment as specified in 5 CFR 330.502.
    iv. Qualification requirements outlined in OPM's Qualifications Standards for General Schedule Positions or for Federal Wage System (FWS), wage grade positions, applicants are evaluated using the OPM Job Qualification System for Trades and Labor Occupations and the job element examining method
    Your SF-50 will be used to confirm you meet all requirements

    Education

    PROOF OF EDUCATION: All applicants who are using education or a combination of education and experience to qualify must submit copies of official or unofficial transcripts which include grades, credit hours earned, major(s), grade point average or class ranking, institution name, and student name. If any required coursework is not easily recognizable on transcripts, or if you believe a portion of a particular course can be credited toward meeting an educational requirement, you must also provide a memorandum on letterhead from the institution's registrar, dean, or other appropriate official stating the percentage of the course that should be considered to meet the requirement and the equivalent number of units. Unofficial transcripts are acceptable; however, if you are selected for the position, you will be required to produce the original official transcripts.

    PASS/FAIL COURSES: If more than 10 percent of your undergraduate course work (credit hours) were taken on a pass/fail basis, your claim of superior academic achievement must be based upon class standing or membership in an honor society.

    GRADUATE EDUCATION: One academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study.

    FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html

    Additional information

    Telework:
    This position is suitable for telework and may be allowed to telework with supervisory approval.

    Additional Vacancies: One or more positions may be filled from applications received under this announcement in the advertised office or other U.S. Fish & Wildlife Service offices in the local commuting area.

    Career Transition Assistance Plan (CTAP) or Interagency Career Transition Assistance Plan (ICTAP): Department of Interior (DOI) Career Transition Assistance Plan (CTAP) procedures apply in filling this vacancy. CTAP/ICTAP provides placement assistance to permanent Federal employees who are surplus, displaced, or involuntarily separated. Applicants claiming CTAP/ICTAP eligibility must submit a copy of their most recent performance appraisal, proof of eligibility, and most current SF-50 noting position, grade level, and duty location with their application. To be considered under CTAP/ICTAP, applicants must be well-qualified (i.e., meet the minimum qualification requirements, including any selective placement factors; education, and experience requirements), score at least 85 on the assessment questionnaire, and be able to perform the duties of the position upon entry.
    For information on CTAP and ICTAP visit: https://www.usajobs.gov/Help/working-in-government/unique-hiring-paths/federal-employees/career-transition/"

    The Land Management Workforce Flexibility Act (LMWFA),P.L. 114-47 , allows certain individuals who currently or formerly were under time-limited competitive appointments at certain land management agencies to compete under merit promotion procedures.

    Note: You must submit ALL SF-50s and performance information for each period of temporary/term employment that qualifies for LMWFA. Performance documentation can be obtained by contacting the supervisors for the positions you served in during your 24 months. If they did not complete performance appraisals ask them to provide a statement of performance for each period of service. The statement must specify the dates for each employment period and your level of performance (dates should match the dates on the SF-50s).

    Current appointees:
    • Must have been hired under competitive examining procedures to a time limited appointment with a land management agency;
    • Must have served under 1 or more time limited appointments by a land management agency for a period totaling more than 24 months without a break in service of 2 or more years; AND
    • Must have performed at an acceptable level.

    Former appointees:
    • Must have been hired under competitive examining procedures to a time limited appointment with a land management agency;
    • Must have served under 1 or more time limited appointments by a land management agency for a period totaling more than 24 months without a break in service of 2 or more years;
    • Must apply for position within 2 years after separation;
    • Must have been separated for reasons other than misconduct or performance; AND
    • Must have performed at an acceptable level.


    Public Land Corps (PLC) Hiring Authority: Served as a qualified youth on an appropriate conservation project completing a minimum of 640 hours of satisfactory service that included at least 120 hours through the PLC and received a certificate of non-competitive eligibility. Completed most recent Corps service, for which a certificate of non-competitive eligibility was issued, within the last 2 years. Appointment must be effected within the 2 year period.

    How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.

    You will be evaluated for this job based on how well you meet the qualifications above.

    Once the announcement has closed, a review of your resume and supporting documentation will be used to determine whether you meet the qualification requirements listed on this announcement. If you meet the qualifications your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. Note: If, after reviewing your resume and supporting documentation, a determination is made that you have inflated your qualifications which resulted in you being listed in the highest quality category, you may lose consideration, or be assigned to a lower quality category for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.

    Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):

    • Ability to organize large volumes of information to ensure effective and efficient records management in accordance with applicable laws and policies.
    • Knowledge of laws and regulations governing Federal records management and DOl and FWS record keeping requirements, policies and procedures and the ability to interpret and implement them to ensure the accuracy, completeness and accessibility of all records throughout their life cycles.
    • Knowledge of automated record keeping systems and principles of electronic records management in order to serve as a technical expert in the storage, manipulation and extraction of records/information and to provide recommendations on software and hardware systems to streamline and improve the manner that ES maintains records and responds to requests for records.
    • Knowledge of FOIA and PA laws and regulations in order to coordinate work with the FOIA Coordinator and analyze and interpret Records Management regulation accurately.
    • Knowledge of laws and regulations governing Federal records management and DOl and FWS record keeping requirements, policies and procedures in order to interpret and provide guidance and training to staff.
    • Ability to maintain cooperative working relationships to effectively coordinate to ensure records creation, maintenance, use, and disposition are in accordance with applicable laws and policies.
    • Ability to work in a very diverse scientific and technical group of professionals.


    Candidates who apply under Competitive Merit Promotion procedures will undergo a quality review to determine if they are highly qualified based on the content of their resume and their responses to the questionnaire. Best qualified candidates will be referred if all required supporting documentation has been provided.

    Candidates who apply under Noncompetitive Merit Promotion procedures will undergo a quality review to determine if they are minimally qualified based on the content of their resume and their responses to the questionnaire. Qualified candidates will be referred if all required supporting documentation has been provided.

    Background checks and security clearance

    Security clearance
    Other

    Drug test required
    No

    Position sensitivity and risk
    Noncritical-Sensitive (NCS)/Moderate Risk

    Trust determination process
    Suitability/Fitness

    Required Documents

    You must submit a complete application package. We will not make assumptions about your experience and/or education.

    Required Documents:

    1. Resume: You are highly encouraged to use USAJOBS Resume Builder to ensure all required information is included in your Resume. If you use your own resume, curriculum vitae, or any other written form you choose then you must describe your job-related qualifications that includes beginning and ending dates for paid and non-paid work experience, hours worked per week, month and year of employment for each job title listed, annual salary, and description of job duties. Include name and address of employer; supervisor name and telephone number. Additional information on what to include can be found here . Your experience needs to address every required qualification.

    2. SF-50: (non-award), or equivalent Notification of Personnel Action if you are a current or former Federal employee. Your SF-50 (non-award) must show tenure code 1 or 2 in block 24, and position occupied code 1 (competitive service) in block 34. If you have previously held a higher grade than the grade/position you currently occupy, you must submit a copy of the last non-award SF-50 you received for that position.

    Note: Federal employee who has reinstatement eligibility please review the How to Apply for Reinstatement page for all required documents.

    If you have any questions regarding which SF-50's to submit, it is highly recommended that you contact the person listed on this vacancy announcement before the closing date.

    Note: You must submit ALL SF-50s and performance information for each period of temporary/term employment if you are requesting to be considered Land Management Workforce Flexibility Act eligibility. For Public Land Corp eligibility, a copy of the Certificate of Eligibility for Non-Compliance Hiring Based for Public Land Corps Service is required for verification of eligibility.

    4. Performance Appraisal: Please submit 1) a copy of your most recent performance appraisal/evaluation and 2) a list of any awards (e.g. superior performance awards, special act or achievement awards, quality step increase, etc.) you received in the last 5 years. Any performance appraisal/evaluation and award documentation you provide will be forwarded to the selecting official. The selecting official will review this documentation and give it due weight consideration during the overall selection process. If you do not have your most recent performance appraisal/evaluation, please submit a statement as to why it is not available. Please indicate if any prior performance appraisals/evaluations were at an acceptable level.

    Additional Documentation if applicable:

    1. Cover Letter

    2. College Transcripts: Please refer to the education section above for additional information. Unofficial transcripts are acceptable. A copy of your official transcripts may be required if you are selected.

    3. Veterans' Preference Documentation: If you are a veteran with preference eligibility and you are claiming 5-point veterans' preference, you must attach a copy of your DD-214 Member Copy 2 or 4 showing you were honorably discharged. If you are claiming 10-point veterans' preference, attach an SF-15, Application for 10-Point Veterans' Preference in addition to the proof required by that form (i.e. VA letter). You may not be awarded preference if you do not attach the correct Veteran Documentation as specified above.

    4. CTAP/ICTAP Documentation: If you are applying under CTAP or ICTAP, you MUST submit proof of eligibility under 5 CFR 330.602(a) for CTAP and 5 CFR 330.704 for ICTAP. This includes a copy of the agency notice, a copy of your most recent performance rating, and a copy of your most recent SF-50 (Notification of Personnel Action) showing your position, grade level, and duty location. Please annotate your application to reflect that you are applying as a CTAP or ICTAP eligible.

    Failure to submit any of the above-mentioned required documents may result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

    Similar jobs