Secretary (OA)

4 days left

Employer
USAJobs
Location
Washington, D.C
Posted
Apr 06, 2021
Closes
Apr 14, 2021
Function
Administrative
Hours
Full Time
Duties

Summary

The Office of Chief Counsel, IRS, the largest tax law firm in the country, is looking for enthusiastic individuals to join our team and gain valuable experience in a legal environment. Our mission is to serve America's taxpayers fairly and with integrity by providing correct and impartial interpretation of the internal revenue laws and the highest quality legal advice and representation for the IRS. It is a great place to work with an excellent benefits package and family-friendly atmosphere.

Learn more about this agency

Responsibilities

WHO IS GENERAL LEGAL SERVICES? The Office of Chief Counsel, General Legal Services (GLS) employs approximately 65 attorneys and 6 paralegals. Work in the GLS Area Counsel field offices is focused on providing advice, support, and litigation representation for IRS and Chief Counsel management in administrative forums and in arbitration, with the majority of case work centering on labor, EEO, and personnel law. The field offices also provide assistance to the Department of Justice in federal courts on such matters, as well as for suits against IRS employees, and may assist with processing claims under the Federal Tort Claims Act.

The following are a few of the duties of this position at the GS-09 level. As a Secretary (OA), you will:
  • Serve as a liaison between the executives and subordinate offices and keeps them appraised of management views on past or current administrative support matters;
  • Coordinate with support functions regarding such matters as space, supplies, equipment, equipment repairs, records of disposition and other similar office functions;
  • Schedule and make all necessary travel and lodging arrangements for executive staff as well as for individuals outside the office as directed;
  • Work closely with senior level staff and others on entering data in various systems and running reports associated with special projects;
  • Responsible for receiving and maintaining time and attendance records and rosters; and
  • Develops, maintains, and modifies the operating administrative file plans pertaining to organizational structure, functions authorities, and personnel actions as back up to the Administrative Officer.

Please note these duties are not all-inclusive.

Travel Required

Not required

Supervisory status
No

Promotion Potential
09

Requirements

Conditions of Employment

  • Please refer to "Conditions of Employment".
  • Click "Print Preview" to review the entire announcement before applying.
  • Must be U.S. Citizens or U.S. Nationals.


CONDITIONS OF EMPLOYMENT:
  • A 1-year probationary period is required, if necessary.
  • Must successfully complete a background investigation.
  • Complete a Declaration for Federal Employment to determine your suitability for Federal employment, at the time requested by the agency.
  • If you are a male applicant born after December 31, 1959, certify that you have registered with the Selective Service System or are exempt from having to do so.
  • Have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer.
  • Go through a Personal Identity Verification (PIV) process that requires two forms of identification from the Form I-9 . Federal law requires verification of the identity and employment eligibility of all new hires in the U.S.
  • Obtain and use a Government-issued charge card for business-related travel.
  • Undergo an income tax verification.
  • The employment of any candidate, including a current employee or a new hire, selected for this position may be conditional upon classification and/or audit of federal tax returns. This audit may include up to two years of returns.
  • Because of its tax-related mission, the Office of Chief Counsel requires fingerprinting, tax verification, and a background security investigation as part of the pre-employment process.


Qualifications

You must meet the following requirements by the closing date of this announcement:

TYPING PROFICIENCY:
A typing proficiency of 40 words per minute with no more than three errors is required. Proof of an acceptable typing speed must be submitted with the application in one of the following ways: a current notice of test results (from an appropriate testing authority) based on a five-minute typing test which includes words per minute and error rate ; or you may self-certify by indicating typing speed on application.

OFFICE AUTOMATION SKILLS:
This position requires office automation skills. Some examples of office automation software include electronic spreadsheets, database management, desktop publishing, electronic calendar, and electronic mail.

You must have one year of specialized experience at a level of difficulty and responsibility equivalent to the grade level in the Federal service as indicated below:

GS-09: You must have one year of specialized experience equivalent to the GS-08 grade level in the Federal Service. Specialized experience for this position includes experience serving as a liaison between executives and subordinate offices; coordinating support functions such as office moves, ordering supplies, and files management; performing timekeeping data entry and analysis in a government or private sector equivalent payroll system; retrieving reports and data from government or private sector equivalent databases; and preparing and entering voucher and travel authorization into government or private sector equivalent travel systems.

The experience may have been gained in the public, private sector, or Volunteer Service . One year of experience refers to full-time work; part-time work is considered on a prorated basis.

To ensure full credit for your work experience, please indicate dates of employment by month/year, and indicate number of hours worked per week on your resume.

In addition to the above requirements, you must meet the following, if applicable:
  • GS-09: You must have been at the GS-08 level for 52 weeks (time-in-grade requirement).


Education

Additional information

  • We may select from this announcement or any other source to fill one or more vacancies.
  • Relocation expenses are not authorized.
  • This is a non-bargaining unit position.
  • We offer opportunities for telework.
  • We offer opportunities for flexible work schedules.


How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application includes your resume, responses to the online questions, and required supporting documents. Please be sure that your resume includes detailed information to support your qualifications for this position; failure to provide sufficient evidence in your resume may result in a "not qualified" determination.

Rating: Your application will be evaluated in the following areas: 1) Knowledge of the mission and functions of the Office of the Chief Counsel and the substantive programs of the Associate Chief Counsel (General Legal Services) as they relate to Counsel's clerical and administrative functions; 2) Knowledge of administrative concepts and practices sufficient to enable the incumbent to recommend changes in administrative policies, devise and implement procedures and office practices affecting subordinate offices and foresee administrative problems and requirements; 3)Knowledge of all the procedural rules, regulations and automated systems (e.g., Case-MIS, GovTrip and designated payroll systems); 4)Knowledge of time keeping and leave guidelines, policies, procedures and practices; and 5)Skill in advising and instructing support staff within GLS concerning directive, reports, correspondence and other clerical procedures and acting as a liaison with the Office's executives. Your application will be rated and ranked among others based on your responses to the online questions regarding your experience, education, training, performance appraisals, and awards relevant to the duties of this position. Your rating may be lowered if your responses to the online questions are not supported by the education and/or experience described in your application.

Referral: If you are among the top qualified candidates, your application may be referred to a selecting official for consideration. You may be required to participate in a selection interview. We will not reimburse costs related to the interview such as travel to and from the interview site.

If you are a displaced or surplus Federal employee (eligible for the Career Transition Assistance Plan (CTAP) ), you must score an 85 or better to be rated as "well qualified" to receive special selection priority.

To preview questions please click here .

Background checks and security clearance

Security clearance
Other

Drug test required
No

Required Documents

A complete application includes 1. A resume, 2. Vacancy question responses, and 3. Submission of any required documents. Please note that if you do not provide all required information as specified in this announcement, you may not be considered for this position (or may not receive the special consideration for which you may be eligible).

All applicants are required to submit a resume either by creating one in USAJOBS or uploading one of their own choosing. (Cover letters are optional.) To receive full credit for relevant experience, please list the month/year and number of hours worked for experience listed on your resume. We suggest that you preview the online questions, as you may need to customize your resume to ensure that it supports your responses to these questions. Please view resume tips .

CURRENT AND FORMER FEDERAL EMPLOYEES - Documentation Relating to Your Federal Employment

- Submit a copy of your SF-50, Notification of Personnel Action, which shows your current(or most recent) grade and competitive service status. (The "position occupied" block on the SF-50 should show a "1" and your "tenure" block should show a "1" or "2".)

- Indicate on your application the highest permanent grade you have held; if this grade is different from your current grade, submit a copy of an additional SF-50 showing this grade.

- Submit a copy of your most recent, signed, completed annual performance appraisal which includes the final rating. If it is not dated within the last 12 months or if you have notreceived a performance appraisal, please explain why in your application.

Land Management Eligibles must provide all required documentation to verify eligibility, prior performance, and qualifications for the target position. You can find information on the Land Management Workforce Flexibility Act and eligibility HERE. Land Management Eligibles must compete under competitive merit promotion procedures and meet all applicable requirements as such (time-in-grade restrictions do not apply).

CAREER TRANSITION ASSISTANCE PLAN (CTAP) DOCUMENTATION: If you are a displaced or surplus Federal employee, click CTAP for eligibility and a detailed list of required documents.

VETERANS EMPLOYMENT OPPORTUNITIES ACT (VEOA) DOCUMENTATION

If you are applying under the Veterans Employment Opportunities Act (VEOA) , you must submit a copy of your DD-214 (Member 4 copy), or other official documentation from a branch of the Armed Forces or the Department of Veterans Affairs showing dates of service and type of discharge. Ten-point preference eligibles must also submit an Application for 10-point Veteran Preference, SF-15 , along with the required documentation listed on the back of the SF-15 form.

PERFORMANCE APPRAISAL: Submit a copy of your most recent signed and completed annual performance appraisal which includes the final rating. If it is not dated within the last 12 months or if you have not receive a performance appraisal, please explain why in your application.

SPECIAL HIRING AUTHORITIES DOCUMENTATION: If you are applying under a special hiring authority, submit a copy of proof of your eligibility.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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