Duties

Summary

Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team! MCCS is a comprehensive program that supports and enhances the quality of life for Marines, their families, and others in the Marine Corps Community. We offer a team oriented environment comprised of military personnel, civilian employees, contractors and volunteers who keep the organization functioning smoothly and effectively.
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Responsibilities

The Portfolio Manager Role aligns with organizational strategies and recommendations for the right programs and projects, prioritization of work, and the required resources. It balances conflicting demands between programs and projects by merging strategy development and strategy implementation.

The Manager, Portfolio Management serves within the Enterprise Information Technology (IT) Department and reports to the CIO. The Portfolio Management department is responsible for managing prioritization of IT portfolios, programs and projects, Project Management office, IT capex and opex budgets, resource and demand management, strategic alignment, change management, enterprise architecture and the IT Information Enclave. The Portfolio Manager will provide overall vision, direction, goals and operating practices for the Portfolio Management department.

Responsibilities:

• Aligns resources with the strategic direction of the CEO/Director
• Builds relationships and partners with functional and IT leaders across MCCS to develop a Portfolio Management strategy. Document the strategy and develop a Plan of Action and Milestones (POAM). Maintain and report against the POAM
• Manages and oversees project management and deliverables for the programs, projects and or portfolios
• Develops core project and program practices with a primary focus on driving business results through sound portfolio and project management and delivery of key projects
• Ensures that projects follow the established methodologies and are auditable
• Oversees and manages key cross-enterprise relationships
• Facilitates the quarterly project financial planning process to include executive committee presentation with supporting documentation
• Identifies, secures and oversees the appropriate level of project management resources for projects
• Coordinates the execution of the major strategic projects of each program, working cross-functionally to assist with the management of risk, cost, quality, and rollout over the duration, assists with identifying and resolving concerns or blockers as they arise
• Collaborates with business to lead change and optimize the business model through automation and packaged solutions.
• Drives innovation and creative solutions that deliver business results while meeting IT operational and security guidelines
• Implements and improves processes related to the company's portfolio, project and change management
• Develops and implements project management best practices, metrics, theories and concepts and ensures that these practices are used among project teams.
• Prepares and tracks budget and briefs the Information Technology Committee on the status of programs and projects.
• Develops or procures tools, methodology best practices, and templates for project deliverables.
• Measures and monitors team efficiency, productivity, and improvement opportunities through metrics.
• Concentrates management of high priority projects in a support area that provides scheduling and central assistance.
• Provides tools & techniques for project prioritization, mid-stream evaluation, and strategic alignment.

Manages full time and contract personnel. Sets a high standard for collaboration within the team and across teams. Uses interpersonal skills to communicate clearly so that all other individuals can understand the importance of portfolio and project management and their roles in achieving proficiency. Motivates others through positive feedback and reinforcement. Ensures that team members all feel that they actively contributing to the success of the entire group. Promotes and demonstrates a flexible, "whatever it takes" attitude that allows the business to achieve its goals. Manages change management and communication of changes to projects, the portfolio, their schedules and costs.

Monitors expenses of available resources to maximize effectiveness and ensure budgetary objectives are met. Manages the assignments of tasks by maintaining an awareness of skill sets and capabilities of resources available throughout DOD and other departments and agencies to make the best use of all resources. Effectively engages outside resources in order to obtain the highest quality resources and skills to keep projects and the portfolio within budget goals. Demonstrates an ability to move associates within project teams to maximize their abilities. Establishes an appropriate level of cross training to elevate effectiveness.

Travel Required

25% or less - Varies

Supervisory status
Yes

Promotion Potential
NA

Requirements

Conditions of Employment

• See Duties and Qualifications

EVALUATIONS:

Qualifications

• Bachelors' Degree in Information Technology or Business related field appropriate to the work of position AND 8 years of experience with portfolio and project management in a fast paced environment, with multiple stakeholder groups in a large, multi-team environment.
• At least 5 years' experience in strategic organizational planning.
• At least 5 years of progressively increasing experience managing technical and or business teams with proven results achieving project goals on time and within budget.
• Minimum 5 years leading an enterprise Program Management organization in a $500 million or larger organization.
• Microsoft Excel, Microsoft Project, Microsoft Visio, and the ability to teach others to use these tools.
• Strong written and verbal communication to all levels of the organization.
• Mastery of the principles, methods, or tools for developing, scheduling, coordinating, and managing projects and resources, including monitoring and inspecting costs, work, and contractor performance.
• PMI certification desired.
• Working knowledge of information cyber security.
• Experience with policy, process, procedure, and guideline development.
• Extensive experience in developing plans and schedules, estimating resource requirements, defining milestones and deliverables, monitoring activities, and evaluating and reporting accomplishments and deficiencies, and resource alignment and balancing.
• Experience with measuring and reporting project performance and supporting project administration, logistics, budgets, and operations to include analysis of project indicators and performance reporting.
• Must have successfully developed, designed, and implemented an enterprise Program Management capability in a large, multi-function organization.
• Must have successfully implemented an enterprise Project Management Office in a large, multi-function organization.
• Must have successfully developed, designed, built, and implemented an IT governance process including project scoring and prioritization to effectively align programs and project with MCCS strategic goals as determined by key business partners.
• Proven ability to understand and navigate through organizational politics in order to gain key stakeholder buy in for new processes and methods.
• Significant experience with Microsoft Project and Microsoft Project Server and its capability to:
• • align and balance resources
  • predict and program capacity and personnel time
  • detect and manage conflicts in capacity planning

Working knowledge of:

• IT Infrastructure
• Application Development and the Software Development Life Cycle (SDLC)
• Asset and Inventory Management
• Cyber Security
• IT procurement and contract management
• Budget development and management

As an authorized and privileged user of Department of Defense Information Systems must possess or receive Information Assurance awareness by completing the Security+ Certification as a condition of access within six months of employment, and thereafter must complete annual Information Assurance awareness training.

This position has been designated as a position of trust. The incumbent must be eligible for an Access National Agency Check and Inquiries (ANACI/ Tier 3) background investigation to satisfy IT Level II designation. Appointment and continued employment is subject to a favorable adjudication of the security investigation.

Eligible for incremental telework as determined by MR/MF policy.

Measures of Effectiveness: To ensure that all employees are working in a way that aligns with our mission and values, in addition to yearly goals, performance against the following critical elements will be reviewed during the Performance Management Process:

All employees: Work Quality, Customer Service, Interpersonal Skills. Managers: In addition to the above, Coaching, Managing & Developing Staff and Leadership & Communication.

Education

Additional information

GENERAL INFORMATION: Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, gender, GINA, political affiliation, membership or non-membership in an employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.

It is Department of Navy (DON) policy to provide a workplace free of discrimination and retaliation. The DON No Fear Act policy link is provided for your review: https://www.donhr.navy.mil/NoFearAct.asp.

As part of the employment process, Human Resources Division may obtain a Criminal Record Check and/or an Investigative Consumer Report. Employment is contingent upon the successful completion of a National Agency Check and Inquiries (NACI). For all positions requiring access to firearms or ammunition, the Federal Government is prohibited from employing individuals in these positions who have ever been convicted of a misdemeanor crime of domestic violence, or a felony crime of domestic violence adjudged on or after 27 November 2002. Selectees for such positions must submit a completed DD Form 2760, Qualification to Possess Firearms or Ammunition, before a final job offer can be made.

Direct Deposit of total NET pay is mandatory as a condition of employment for all appointments to positions within MCCS.

Required Documents:

*Education/certification certificate(s), if applicable.

*If prior military, DD214 Member Copy

This activity is a Drug-free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace, and Marines, sailors, and their family members have a right to a reliable and productive Federal workforce.

Involuntarily separated members of the armed forces and eligible family members applying through the Transition Assistance Program must submit a written request/statement (may be obtained from the MCCS Human Resources Office) and present ID card with "TA" stamped in red on front of card.

INDIVIDUALS SELECTED FROM THIS ANNOUNCEMENT MAY BE CHANGED TO PART-TIME OR FULL-TIME AT MANAGEMENT'S DISCRETION WITHOUT FURTHER COMPETITION.

ALL ONLINE APPLICATIONS MUST BE RECEIVED BY 1159PM EASTERN STANDARD TIME (EST) ON THE CLOSING DATE LISTED IN THE JOB POSTING.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application/resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. This vacancy will be filled by the best qualified applicant as determined by the selecting official.

Background checks and security clearance

Security clearance
Not Required

Drug test required
No

Required Documents

Varies - Review "OTHER INFORMATION"

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.