Material Management Specialist Iii

5 days left

Location
Fairfax, Virginia
Salary
$43,031.46 - $71,719.23 Annually
Posted
Apr 03, 2021
Closes
Apr 16, 2021
Ref
21-00593
Hours
Full Time
Job Announcement

Maintains and inspects the fire and rescue academy facility, supplies, equipment, and vehicles assigned to the training division to be in a constant state of operational readiness for emergency services. This work location contains specialized training props, systems, and tools to meet the needs of firefighting and the delivery of patient care. Schedules and maintains records on apparatus and equipment maintenance activities. Serves as the point of contact on logistical issues, ordering supplies and equipment needs related to the facility. Inspects and coordinates maintenance on training props for accountability and maintains facility training and maintenance equipment inventory. Identifies surplus and obsolete items for disposal and surplus sales. Ensures the security of the training facility, directs set-up and takedown of classrooms for special events.

Illustrative Duties

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)
  • Assists with the supervision of warehouse/storeroom operations;
  • Supervises the receiving, storage and issuance of supplies and equipment;
  • Investigates and resolves inventory discrepancies and makes proper adjustments in inventory management application;
  • Serves as department's Property Manager for accountable equipment;
  • Plans and monitors staging areas;
  • Audits and analyzes inventory to ensure availability and to minimize cost;
  • Identifies surplus and obsolete items, arranges for disposal or coordinates surplus sales;
  • Places orders for stock/supply replenishment;
  • Researches and develops specifications and standards for the procurement of non-standard equipment, parts, materials and services and ensures that such items meet or exceed established specifications;
  • Determines most economical supply source and selects the appropriate procurement/purchasing method;
  • Utilizes purchasing application software, procurement cards, vendor online catalog and state contracts to generate purchase orders;
  • Contacts vendors to expedite and coordinate deliveries and resolve discrepancies;
    Plans delivery schedule and routing;
  • Processes invoices for payment and enters invoices in Accounts Payable application software;
  • Researches and/or solicits vendor prices and availability quotes;
  • Reviews relevant purchasing contracts and participates in the review of bids and recommendations for contract awards and changes;
  • Evaluates and monitors vendor contract performance and resolves problems with vendor;
  • Manages contracts and reports discrepancies with Department of Purchasing and Supply Management;
  • Develops specifications and assist with IFB process;
  • Maintains detailed purchasing, receiving and issue records using FOCUS;
  • Develops inventory management, purchasing and warehouse/storeroom procedures;
  • Trains subordinates of standard purchasing, inventory procedures and warehouse safety procedures;
  • May provide limited supervision of warehouse staff;
  • Coordinates maintenance and repair of vehicles, equipment and facility;
  • May be required to operate a vehicle for making deliveries of supplies or equipment.


Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)
  • Knowledge of supply procedures and requirements;
  • Knowledge of procurement methods and procedures;
  • Knowledge of purchasing contract practices and procedures;
  • Ability to develop supply requirements;
  • Ability to compare and analyze costs and specifications;
  • Ability to prepare technical specifications and to analyze and evaluate bids;
  • Ability to use sound judgment in making decisions;
  • Ability to communicate in writing and orally;
  • Ability to operate a personal computer and an automated purchasing/inventory management system;
  • Ability to work with and evaluate the effectiveness of purchasing contracts;
  • Ability to establish and maintain effective interpersonal relationships;
  • Ability to perform tasks that include lifting, stooping, bending, and working in tiring and uncomfortable positions.


Employment Standards

MINIMUM QUALIFICATIONS:
Any combination of education, experience, and training equivalent to high school graduation or a GED issued by a state department of education, plus four years of inventory, purchasing, accounts payable or material storage operations experience.

PREFERRED QUALIFICATIONS:
  • Excellent organizational and interpersonal skills.
  • Attention to detail.
  • Demonstrated customer service experience.
  • Good written and oral communication skills.
  • Demonstrated working knowledge of Microsoft Office Suite products; specifically Outlook, Word, Excel Access and PowerPoint.
  • Ability to handle confidential and sensitive information.
  • Experience providing support to senior management.


CERTIFICATES AND LICENSES REQUIRED:
  • Driver's license
  • CDL- Class B (VA) with endorsement P and S (Required within 12 months of hire)

NECESSARY SPECIAL REQUIREMENTS:
The appointee to this position will be required to complete a criminal background check, driver's license check, and sanctions screening to the satisfaction of the employer.

PHYSICAL REQUIREMENTS:
Job is generally physical in nature, requires walking, bending, climbing stairs and ladders. Must be able to lift up to 50 lbs. Must be able to drive county vehicles. All duties may be performed with or without reasonable accommodations.

SELECTION PROCEDURE:
Panel interview; may include exercise.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or status as a veteran in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.

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