Criminal Financial Sme (senior Legal Records Clerk)

Location
Fairfax, Virginia
Salary
$43,031.46 - $71,719.23 Annually
Posted
Apr 03, 2021
Closes
Apr 10, 2021
Ref
21-00616
Industry
Law
Hours
Full Time
Job Announcement

Serves as part of the Financial Section in the Criminal Division. Performs various financial duties with a primary focus on the calculation of court fines, fees, and interest, and the processing of payments received by mail, over the phone, and in person. In addition, this position is responsible for customer service, records management, and other administrative duties as assigned. Processes documents used by court staff across divisions to ensure court fees are entered into the Court’s Case Management System timely and reflect the disposition of the court. Prepares formal notification to defendants of their court fine(s), fees, and restitution balance(s) as well as their payment options and penalties for defaulting. Maintain a cash drawer that is reconciled daily. Establishes and monitors restitution accounts. Researches cases to identify and process various financial options, such as confirming jurisdiction to assure assessment to proper locality prior to entering fines, fees and restitution into the Court’s Case Management System. Prepares vouchers for payment of attorney fees, extraditions, witness costs, lab fees, hotel fees, expert witness fees, transcription fees, and other fees. Prepares monthly reports for bonds and receipts, and disburse monies accordingly. Disburses refunds for overpayment of court costs. Track and maintain a list of bad checks. Establishes and prepares payment agreements in accordance with court orders. Prepares and submits reports to the Virginia Department of Taxation Set-off Debt Division listing cases in arrears and notify individuals accordingly. Monitors accounts and reports overdue accounts for collection.

Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)
Knowledge and understanding of the programs or activities of the unit served, as well as of the county and departmental administrative guides;
Position may require knowledge of basic principles and methods of a technical or professional field.

Math Skills
Basic math skills.

Word Processing/Typing
Intermediate skills in use of applicable Microsoft Office Word.

PC Skills
Intermediate skills in the use of applicable Microsoft Office Suite software;
Intermediate skills in the use of agency specific software applications.

Communication
Ability to communicate well through written and oral means.

Information Abilities
Ability to gather, integrate, and analyze simple data.

Interpersonal Abilities
Ability to establish and maintain effective working relationships with both external and internal contacts.

Purchasing and Accounting
Ability to perform data entry into Purchasing/Logistics Enterprise Resource Planning systems and/or Financial Enterprise Resource Planning systems in at least five functions.

Executive Assistance
Ability to maintain confidentiality and be sensitive to political issues.

Employment Standards

MIMIMUM QUALIFICATIONS:
Any combination of education, experience and training equivalent to high school graduation and three years of experience providing administrative support in the assigned functional area(s).
PREFERRED QUALIFICATIONS:
  • Associate’s degree
  • 3 - 4 years’ experience in finance, accounting or bookkeeping, or college course work towards a degree in mathematics, finance or accounting.
  • 2 - 3 years’ experience in a court or legal environment.
  • Exceptional attention to detail, exercise tact, discretion, initiative, and independent judgment.
  • Excellent communication and customer service skills.
  • Ability to perform multiple complex tasks simultaneously in a high-volume environment as well as handle sensitive information while maintaining confidentiality.
  • Must be able to work independently and in a team environment.
  • Ability to develop and monitor Excel spreadsheets to track information and statistics.
  • Experience using Microsoft Office computer software, especially Word, Outlook, and Excel.
NECESSARY SPECIAL REQUIREMENTS:
The appointee to the position must satisfactorily complete a criminal background check.
PHYSICAL REQUIREMENTS:
Duties are primarily sedentary and performed in a normal office environment. Must be able to enter data into a computer and retrieve it. Must be able to push a cart or lift boxes, files weighing up to 20 pounds. All duties may be performed with or without reasonable accommodations.

SELECTION PROCEDURE:
Panel interview; may include exercise.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or status as a veteran in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.