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Civil Case Processing Supervisor (legal Records Supervisor)

Employer
Fairfax County Government
Location
Fairfax, Virginia
Salary
$47,145.49 - $78,575.74 Annually
Closing date
Apr 17, 2021

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Industry
Law
Function
Management
Hours
Full Time
Career Level
Experienced (Non-Manager)
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Job Details

Job Announcement

Serves as the Supervisor of the Civil Case Processing Section of the Fairfax Circuit Court. This position has operation and management oversight over several case-types in the Virginia Civil Litigation to include expungements, contract disputes, medical/ malpractice, legal malpractice, personal injury (and all cases sounding in tort), defamation, adoptions, divorces, concealed weapons permits, eminent domain cases, as well as manages complex class action litigation filed in the Circuit Court of Fairfax.
  • Assigns and reviews the completed work of 11 staff to ensure timely and precise compliance with Code of Virginia time-standards and the Rules of the Virginia Supreme Court.
  • Authors and revises internal and external procedural guides for Civil Practice in Virginia’s largest trial court.
  • Resolves unusual or difficult problems referred by staff, including customer-service issues unique to a court environment.
  • Oversees the civil staff assigned to process the highly-confidential case-types such as Adoptions, Expungements, Concealed Weapons Permits, and Appeals from the Juvenile & Domestic Relations District Court.
  • Briefs colleagues, superiors, and community members about changes to civil practice in Fairfax Circuit Court. Communicates regularly with inter-agency partners, and sister-agencies to craft multi-agency plans to best manage Civil Litigation workload, based on changes to business practices set by Rules of Court, or due to Legislative Changes.
  • Interviews, selects, and trains new employees for the Civil Case Processing Department, setting clear expectations of on-boarding staff, as well as offering coaching and educational support to existing Deputy Clerks and on-boarding staff.
  • Schedules workhours, assigns caseload and counter-shifts, and approves time and attendance.
  • Prepares performance evaluations and is responsible for coaching, developing, educating, staff. Works with the Legal Records Services Manager to establish progressive discipline and corrective action/education for staff, if necessary.


Illustrative Duties

Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)

  • Knowledge of the functions of the assigned business areas and/or court procedures;
  • Knowledge of the Code of Virginia, the Virginia Supreme Court's Clerk's Manual, laws and regulations related to the assigned business areas;
  • Knowledge of the court's case management system and statistical reporting requirements;
  • Knowledge of principles and practices of supervisory techniques;
  • Knowledge of the principles of human resources management;
  • Ability to prepare reports and present findings in a clear and concise manner;
  • Ability to direct and coordinate activities of a moderate sized staff;
  • Ability to plan, organize, assign, train and evaluate the work of subordinates;
  • Ability to interpret and explain complex rules and regulations to staff and customers;
  • Ability to communicate courteously and effectively, both verbally and in writing;
  • Ability to motivate, develop, and direct staff;
  • Ability to develop and maintain effective working relationships with a variety of individuals, including the judges, general public, members of the legal and business community, and department staff.


Employment Standards

MINIMUM QUALIFICATIONS:
Any combination of education, experience and training equivalent to high school graduation;
Plus four years of experience providing administrative support, technical support, customer service, or working in a court or legal environment.

PREFERRED QUALIFICATION:
Experience working in a federal or state trial court or other legal environment. Experience in managing confidential court records or confidential public records. Paralegal Certificate or other Paralegal Experience. Customer-service experience. Cashiering experience. Organizational and leadership skills. Excellent oral and written communication skills. Experience in training and supervising staff. Ability to exercise tact, discretion, initiative, creativity, and independent judgment. Experience using Microsoft Office software (Word, Excel, and Outlook), and FOCUS.

NECESSARY SPECIAL REQUIREMENTS:
The appointee to the position must satisfactorily complete a criminal background check.

PHYSICAL REQUIREMENTS:
  • Requires ability to lift boxes, files and push a cart weighing up to 20lbs.
  • Ability to input and retrieve data from a computer.
  • Must be able to type at least 30 WPM due to high volume of documents.
  • Must be able to sit at a desk or on a counter stool or stand for long periods of
  • time.
  • Ability to communicate verbally and in writing.
  • All duties may be performed with or without reasonable accommodations.
SELECTION PROCEDURE:
Panel interview; may include exercise.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or status as a veteran in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.

Company

Fairfax County, Virginia is a diverse and thriving urban county. As the most populous jurisdiction in both Virginia and the Washington metropolitan area, the County's population exceeds that of seven states. The median household income of Fairfax County is one of the highest in the nation and over half of its adult residents have four-year college degrees or more educational attainment. Fairfax County also is home to an extensive commercial office market and is a major employment center.

Fairfax County Government is a great place to work, with a variety of jobs in different fields, great benefits, and an enjoyable working environment. We serve nearly one million residents in one of the largest counties in the country. Our talented employees have established Fairfax County as a leader in nearly every facet of public service and have won national recognition as innovators in local government.The size of Fairfax County government and the diversity of services it provides to citizens allows opportunities for personal growth and development, without ever having to change employers. In addition to pay, Fairfax County Government provides an employee benefits package worth approximately 25% of your salary in additional compensation. This package of benefits consists of programs designed to protect you and your family during your employment with the county and into your retirement years.


BENEFITS INCLUDE:
Health Insurance
Dental Insurance
Group Term Life Insurance
Contributory Retirement Plan
Deferred Compensation
Flexible Spending Account Programs
Long Term Disability Insurance
Long Term Care Plan
Tuition Assistance Program
Employees' Child Care Center
Virginia College Savings Plans

Fairfax County's Application Process: Fairfax County uses an online application process called NEOGOV at www.fairfaxcounty.gov/jobsfor nearly all positions.

Applicants who need assistance with the online application process are welcome to come to the Application Center at Fairfax County's HR Central where staff will be happy to work with you to establish an account and get your resume into the system. HR Central is located in the Government Center at 12000 Government Center Parkway, Suite 270, Fairfax, VA, and is open Monday through Friday, 8:00 a.m. to 4:30 p.m. Or call 703-222-5872 for more information.

For more information on applying, please click here - https://www.governmentjobs.com/home/applicationguide.

Company info
Website
Location
12000 Government Center Parkway
Suite 270
 Fairfax
VA
22035-0034
US
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