Archives Technician

Location
Fairfax, Virginia
Salary
$41,054.83 - $68,424.10 Annually
Posted
Apr 03, 2021
Closes
Apr 17, 2021
Ref
21-00569
Industry
Specialty Trades
Hours
Full Time
Job Announcement

Serves as the initial point of contact for visitors to the Fairfax Circuit Court Historic Records Center, which is the Archives of the Circuit Court, located inside the 1799 Historic Courthouse. Assists the Historic Courthouse Manager and Assistant Archivist in the daily operations of the Historic Records Center. The court’s archives is open to the public for research, and this position serves as the primary contact with customers that include: genealogists, historians, attorneys, judges, county & city planning agencies title companies, and school groups. Serves as the immediate liaison to all customers whether in-person at the Reference Desk, via telephone, or email. Navigates the Historic Records Center with patrons, and actively assists customers in the physical inspection and retrieval of historic court records. Processes, arranges, and describes historic records collections, as assigned by the Assistant Archivist. Actively encourages and promotes outreach, in part by showcasing interesting record groups by writing The clerk’s monthly “Found in the Archives” newsletter. Hosts regular, weekly historic courthouse tours. Participates in Historic Records Center community events—locally -- on weeknights and weekends, approximately two days per month. Calculates and collects appropriate fees for transactions (i.e. copies and certified copy fees) and prepares daily business close-outs. Performs other duties as assigned.

Required Knowledge Skills and Abilities

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)
  • Knowledge of proper procedures and legal requirements for the utilization of public records;
  • Knowledge of the preservation of archival materials;
  • Ability to prepare finding aids, guides, and other reference tools;
  • Ability to determine space allocation requirements for record storage;
  • Ability to participate in records surveys and seminars;
  • Ability to prepare reports;
  • Ability to deal effectively with County personnel, professional researchers, and the public.


Employment Standards

MINIMUM QUALIFICATIONS:
Any combination of education, experience, and training equivalent to the following: (Click on the aforementioned link to learn how Fairfax County interprets equivalencies for “Any combination, experience, and training equivalent to”)

Any combination of education, experience and training equivalent to high school graduation or a GED issued by a state department of education, supplemented by college level course work in American history, American studies, library science, or a related field; plus two years of experience in cataloging and managing public records, preferably in a "records center" environment.

PREFERRED QUALIFICATIONS:
  • Bachelor’s or master’s degree from an ALA-accredited MLIS program with a concentration in archives, library science, or American history, or experience equivalent to an archives concentration
  • Firm understanding of national archival standards and best practices
  • Minimum of 1 year of experience performing professional tasks related to the preservation of historic records (defined as any public document dated 1913, or older)
  • Experience in conducting independent historical research
  • Excellent oral, written, and communication skills
  • Experience giving presentations to various groups, large and small, in a professional setting.
  • Ability to exercise tact, discretion, initiative, creativity and independent judgment
  • Ability to work on weekends and weekday evenings, approximately twice per month
  • Proficient in the use of Microsoft Office computer software, especially Word, Excel, and Outlook
NECESSARY SPECIAL REQUIREMENTS:
The appointee to the position must satisfactorily complete a criminal background check.

PHYSICAL REQUIREMENTS:
Must be able to lift boxes and push a cart weighing up to 30 pounds. Must be able to stand for long periods of time, when hosting tours or showcasing court records. Must be able to enter and retrieve data from a computer. All duties may be performed with or without reasonable accommodations.

SELECTION PROCEDURE:
Panel interview; may include exercise.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or status as a veteran in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.

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