Student Trainee (Program Assistant) Pathways Internship Opportunity

Employer
USAJobs
Location
Rockville, Maryland
Posted
Apr 02, 2021
Closes
Apr 10, 2021
Hours
Full Time
Duties

Summary

The Pathways Internship Program is designed to attract students enrolled in a wide variety of educational institutions (high school, home-school, vocational and technical programs, undergraduate and graduate programs) with paid opportunities to work in agencies and explore Federal careers while in school. This program exposes students to jobs in the Federal Civil Service by providing meaningful developmental work at the beginning of their career, before career paths are fully established.
Learn more about this agency

Responsibilities

As a Student Trainee (Program Assistant), typical work assignments may include:
  • Receiving incoming calls and visitors
  • Providing callers and visitors general information
  • Preparing a variety of standardized documents from rough draft and/or oral instructions
  • Processing and distributing mail to appropriate offices/divisions/individuals
  • Drafting documents using a variety of automated systems
  • Special projects as assigned
Duties may be specific to an office/division such as human resources, information technology, finance, etc.

Due to COVID-19, Student Trainees may be virtual employees for the summer 2021 IHS Pathways Program. Additionally, all Student Trainees selected will be required to work from a U.S. state or territory.

Travel Required

Not required

Supervisory status
No

Promotion Potential
7

Requirements

Conditions of Employment


An Agency may convert an intern non-competitively from the Pathways Internship Program to a term or permanent position in the competitive service provided that all the terms of Section 5 CFR 362.204 are met and there is an available position. Conversion may be to a Career-Ladder GS-5/7/9 position. Conversion is not mandatory or guaranteed. U.S. Citizenship is required to be eligible for conversion

Internship opportunities are located within various offices with a variety of administrative and office support disciplines at the Indian Health Service Headquarters in Rockville, Maryland.

Must pass pre-employment examination.
Selectee may be subject to a probationary/trial period
ESEP appointees typically serve a two year trial period
U.S. Citizenship is required
Selective Service Registration is required for males born after 12/31/1959

Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit www.dhs.gov/E-Verify/ .

You will need to set up direct deposit so we can pay you.

Background Investigation: If you are selected for this vacancy, you must undergo a pre-employment fingerprint check and background investigation. Fingerprint results and background investigation documentation must be cleared prior to hire. After you begin your employment, your continued employment is contingent upon the outcome of a complete background investigation as determined by the sensitivity level of your position. The investigation must find that you are suitable for Federal employment in your position. If you are found not suitable, you will be terminated after you begin work. If you make a false statement in any part of your application, you may not be hired; you may be fired after you begin work; or subject to possible criminal charges. You may be subject to a credit check as a part of the background investigation process.

Fingerprinting, as part of the background investigation process, may be delayed due to COVID-19. All other background investigation procedures will apply. Be advised that your continued employment will require you to complete a fingerprint check within 60 days after notification of return to full operations and successfully obtaining a favorable background investigation.

Qualifications

To qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

For positions requiring positive education requirements, or if you are using education to meet all or part of the qualification requirements, you MUST submit a copy of your transcripts or an itemized list of college courses which includes equivalent information from the transcript (course title, semester/quarter hours, and grade/degree earned) in your resume.

BASIC REQUIREMENT(S):
https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/0300/administration-and-office-support-student-trainee-series-0399/

In order to be eligible for an appointment under the Pathways Internship Program:
  • Student must be accepted for enrollment or enrolled in a degree, GED, or certificate program on a full- or half-time basis as defined by the school of attendance. Certificate program means post-secondary education, in a qualifying educational institution, equivalent to at least one academic year of full-time study that is part of an accredited college-level, technical, trade, vocational, or business school curriculum;
  • Enrollment is with a qualifying educational institution such as high school or state-approved home school; or accredited technical or vocational school; a two- or four-year college or university; a graduate or professional school (e.g., law school or medical school); or a post-secondary home school curriculum; and
  • Students currently enrolled must be in good academic standing, maintaining a 2.0 grade point average on a cumulative basis.
You must continue to meet these eligibility requirements throughout the duration of your appointment under the Pathways Internship Program.

You must meet all qualifications and eligibility requirements for the position by the closing date of the announcement.

You are required to show proof of enrollment in a qualified degree/diploma program by the closing of this announcement.

Failure to provide adequate scholastic documentation within the specified time frame will disqualify you from further consideration.


In addition to the Basic Requirements, you must also meet the Minimum Qualifications stated below.

MINIMUM QUALIFICATIONS:
To qualify for this position, your resume and documentation must reflect sufficient experience and/or education, to perform the duties of the position for which you are applying. Your resume is key in evaluating your experience, as they relate to this position. Therefore, we encourage you to be clear and specific when describing your work/education experience.

You must meet all qualification requirements within 30 days of the closing date of the announcement.

Education

For this position, you MUST meet ONE of the following criteria:
GS-01: Enrollment in high school diploma or GED program
GS-02: High school diploma or equivalent
GS-03: Completion of one (1) academic year of post high school study
GS-04: Completion of two (2) academic years of post high school study or Associates degree
GS-05: Completion of four (4) academic years of post high school leading to a Bachelor degree or equivalent degree
GS-07: Completion of one (1) full academic year of graduate level education; or Eligibility under the Superior Academic Achievement Provision and completion of a Bachelor degree.

For positions requiring positive education requirements, you MUST submit a copy of your transcripts or an itemized list of college courses which includes equivalent information from the transcript (course title, semester/quarter hours, and grade/degree earned) in your resume.

When there is a positive education requirement, or you are using education to qualify as a substitution for experience, transcripts (unofficial) are required at the time of application to verify that you meet the educational requirement or substitution.

Only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education may be credited. Applicants can verify accreditation at the following website: https://www.ed.gov/accreditation

Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

Additional information

This position has a not-to-exceed (NTE) date of 9/30/2021. Managers will have the option to extend these appointments on a case-by-case basis. Extensions are not guaranteed and are held at the Agency's discretion.

Student Trainees and their supervisors must sign a Pathways Participant Agreement which outlines expectations for the internship prior to entrance on duty.

Applicants under 18 years of age will require a work permit prior to appointment.

Student Trainees appointed for less than 90 days in duration are generally not eligible for benefits.

Additional selection(s) of candidates may be possible within 240 days from the date the certificate of eligibles was issued for this announcement.

Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. IHS may offer newly-appointed Federal employees credit for their directly related previous non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave.

This position is covered by a Bargaining Unit.

This position has promotion potential to the GS-07 grade level. Promotion to the next grade level is at management's discretion and is based on your demonstrated ability to perform the higher level duties, the continuing need for the higher level duties, and "Regulatory/Administrative" approval. Promotion to the next higher grade level is not guaranteed and no promise of promotion is implied.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Additional selections may be made for similar positions across the Department of Health and Human Services (HHS) within the local commuting area(s) of the location identified in this announcement. By applying, you agree to have your application shared with interested selecting official(s) at HHS. Clearance of CTAP/ICTAP will be applied for similar positions across HHS.

To determine if you are qualified for this position, a review of your resume and supporting documentation will be made and compared against the qualifications as defined in the qualifications section of this vacancy announcement and your responses to the assessment questions.

You will be further evaluated/rated based on the information provided in your resume (your resume must state specific duties that relate to this position) and your responses to the assessment questions to determine your competency in the following.

  • Clerical
  • Interpersonal Skills
  • Oral Communication
  • Reading


You will receive a numeric rating based on your responses to the assessment questionnaires. If after reviewing your resume and responses to the assessment questions, a determination is made that you have overstated your qualifications and or experience, you may lose consideration.

The following links below provide information on how you may be eligible for various hiring authorities. If you are a Veteran, qualified CTAP and ICTAP eligible, or an individual with a disability, please refer to the following links below for additional guidance. CTAP and ICTAP candidates will be eligible for selection priority if it is determined that they have exceeded the minimum qualifications for the position by attaining at least a "well qualified" rating of 85 out of 100. Information about CTAP and ICTAP eligibility is on the Office of Personnel Management's Workforce Restructuring Career Transition website at: https://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/ . CTAP/ICTAP documentation requirements are listed in the "Required Documents" section of this announcement.
  • Veterans, i.e. (VEOA, VRA, and 30% or more disabled) - https://www.opm.gov/policy-data-oversight/veterans-services/vet-guide-for-hr-professionals/
  • Career Transition Assistance Program (CTAP) - https://www.ihs.gov/jobs/support-documents/
  • Interagency Transition Assistance Program (ICTAP) - https://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/
  • Schedule A Appointments for the Disabled - https://www.opm.gov/policy-data-oversight/disability-employment/hiring/
Click here to view vacancy questions: https://apply.usastaffing.gov/ViewQuestionnaire/11067970 .

All documents above MUST be received by 11:59 pm (Eastern Standard Time) of the closing date of, 04/09/2021, to be considered.

Background checks and security clearance

Security clearance
Not Required

Drug test required
No

Required Documents

Resume: You are highly encouraged to use USAJOBS Resume Builder to ensure all required information is included in your Resume. If you use your own resume, curriculum vitae, or any other written form you choose then you must describe your job-related qualifications that includes beginning and ending dates for paid and non-paid work experience, hours worked per week, month and year of employment for each job title listed, annual salary, and description of job duties. Include name and address of employer; supervisor name and telephone number.

Required as applicable for the purposes of specific eligibility and appointment claim(s), and position requirements:
  • Indian Preference Applicants: If claiming Indian preference, applicants must provide a completed copy of the Form BIA-4432, "Verification of Indian Preference for Employment in the BIA and IHS Only." Indian preference will not be given unless a properly signed and dated form is submitted with your application, including any verification by an authorized Tribal Representative or BIA Official of tribal enrollment records. For detailed instructions, see form BIA-4432. Refer to BIA-4432 link: https://www.bia.gov/sites/bia.gov/files/assets/public/raca/online_forms/pdf/Expires-3-31-21_1076-0160_Verification-IP-Application_508.pdf . When an Indian Preference candidate possesses Veterans preference the rules regarding Veterans preference apply under ESEP and the applicant must provide documentation in order to receive preference.
  • Veterans Preference: If claiming Veteran's Preference provide a copy of your DD214 Form (Member 4 copy). To claim 10-Point Veterans Preference, submit a SF-15 Application ( http://www.opm.gov/forms/pdf_fill/SF15.pdf ) along with the appropriate supporting documentation. For additional information regarding Veterans Preference visit: http://www.fedshirevets.gov .
  • Career Transition Assistance Program (CTAP)/Interagency Career Transition Assistance Program (ICTAP): If you are claiming CTAP/ICTAP, follow the instructions below: http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/ctap_guideline.pdf .
  • You must submit a copy of your transcripts. Unofficial transcripts will be accepted in the application package. Official transcripts will be required from all selectees prior to receiving an official offer.
  • If you are recently enrolled for the Spring 2021 semester and do not have a transcript, please provide enrollment verification including number of credits with your application (e.g. I graduated in Fall 2020 with a bachelor's degree and am now enrolled in a master's degree program for Spring 2021).
You must meet the requirements of the job by 11:59 pm (Eastern Standard Time) of the closing date: 04/09/2021

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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