Executive Assistant

Location
Washington, DC
Posted
Apr 07, 2021
Closes
May 13, 2021
Ref
227712
Function
Administrative, Other
Industry
Other
Hours
Full Time
Job Summary/Company:

Sparks Group has partnered with a nonprofit focused on enhancing foundational strategies to support racial equity and justice efforts that is looking for an Executive Assistant to support the Founder and a Director. The ideal candidate will possess outstanding organization, attention to detail and analytical skills as well as the ability anticipate problems and create plans to overcome issues.

Responsibilities:
  • Manage a complex calendar including scheduling meetings
  • Prepare, write, and edit presentations, documents and reports for management
  • Manage social media and other communications activities as needed including occasional updates to a WordPress website
  • Will liaise with fiscal sponsor's Operations Manager to create efficiencies within/between organizations
  • Will bring guidance and implement best/better virtual office management practice (e.g. structure and organization of shared folders and files)
  • Arrange complex domestic travel (post-COVID)
  • Take minutes for both internal and external meetings
  • Assist in the organization of virtual meetings and coordinate logistics as necessary
  • Support event management to include all necessary logistics coordination
  • Handle invoicing and expenses processing
  • General office management duties as needed

Qualifications:
  • At least 3-5 years of Executive Assistant experience, preferably supporting senior level management
  • Bachelor's Degree highly preferred
  • Proficiency with the Microsoft Office Suite (specifically PowerPoint)
  • Strong technical literacy, this person must feel comfortable and have the ability to manage all technology processes for the organization to include picking up new software tools quickly and becoming proficient in them
  • Commitment to company values of racial equity, humility, interdependence, bravery and possibility.
  • Previous office management experience a plus
  • Excellent written and verbal communication skills
  • Ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines
  • High level of integrity and discretion
  • Ability to communicate effectively with a variety of constituent groups such as senior management, peers, and outside contacts
  • Outstanding internal and external client service skills

Qualified candidates should send their resume AND call Sparks Group for additional details. Please note, resume must include a valid email address in order to be considered. We look forward to discussing your background, your current job search, and your potential career path with Sparks Group!

Sparks Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, pregnancy, citizenship, family status, genetic information, disability, or protect veteran status.

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