Award Analyst-Grants & Contract Accounting

Silver Spring, Maryland-Silver Spring
Mar 31, 2021
May 05, 2021
The Award Analyst - Grants and Contracts Accounting will be responsible but not limited to the following jobs - establish award accounts for all sponsored research projects and process award amendments; add key award data points to the CNMC grants financial system; maintain commitment accounting and perform salary roll-forwards. Will also act as quality assurance for award account setup by analyzing research agreements and amendments. Will work with other Grants and Contracts teams to resolve issues related to system maintenance, award history, and prior award setup errors. Will report to Director of Grants Accounting on progress of award setup, outstanding problems, and analysis of weekly cycle time metrics. Will raise procedural /workflow concerns and assist to develop solutions.


Minimum Education
Bachelor's Degree - Business, Health Care, Public Administration or related field (Required)

Minimum Work Experience
2 years - Progressive experience in grants or contracts related to biomedical research, and/or healthcare/medical programs and services (Required)

Office environment is central or department administration, office of sponsored programs, office of research administration, university or medical center setting, or federal grant-making agency (Preferred)

Functional Accountabilities

Award Setup: Establish Accounts and Process Modifications 50%
1. Work within the grant management system to pull out key award information to be entered into PeopleSoft; activate awards and approve modifications in grant management system.
2. Act as quality assurance to ensure accounts are set up correctly regarding contract types, fund codes, budget, billing type, cost share, etc. by analyzing contracts and ensuring all system actions are supported by the proper backup documentation.
3. Establish award accounts for all sponsored research projects in PeopleSoft, including advance accounts.
4. Process requests for modifications to these accounts, including process continuations, no cost extensions, and advance expenditure authorizations.
5. Adhere to office policies, procedures, guidelines and processes to ensure compliance with sponsors and funding agencies as well as to ensure optimal setup for downstream accounting functions.

Accounting Setup: Complete Secondary Steps for Proper Account Usage 20%
1. Activate new awards in a timely manner.
2. Establish commitment accounting.
3. Run combo edit and workflow processes to validate accounting chartfileds.
4. Perform salary roll-forwards for all personnel dropping off a sponsor award account in PeopleSoft.
5. Ensure principle investigators and their project teams are notified when an account is activated or changes to an account are approved by monitoring automatic notifications and creating manual notifications when necessary.

Reporting, Meetings, and Projects 20%
1. Maintain the Award Setup dashboard on a weekly basis and disseminates to both CRI Directors; constantly monitor turnaround time and ensure standards are kept.
2. Maintain the Advance Account/Low Risk tracker on a monthly basis and disseminates to both CRI directors.
3. Regularly attend departmental meetings (e.g. post-award staff, center and all-staff).
4. Provide regular productivity updates and communicate outstanding problems to Director of Grants Accounting.
5. Do ad hoc projects related to system maintenance and testing, procedural revisions, and reporting.

Troubleshooting and Award Maintenance 10%
1. Maintain grant financial system to keep accounting information accurate, complete and up-to-date at all times.
2. Work closely with Award Setup Analyst to resolve issues related to representation of awards in information systems and to ensure the grant financial and management systems are in sync.
3. Work with other CNMC departments to clarify unclear data points regarding award setup, maintenance, and billing limits.
4. Respond to general inquires and provides technical assistance within scope of work as needed.
5. Respond to customer via telephone or email within 24 business hours.

Childrens National Hospital is an equal opportunity employer that evaluates qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender, identity, or other characteristics protected by law.

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