Senior Business Unit Associate

Employer
AARP
Location
Washington, DC
Posted
Jul 12, 2021
Closes
Jul 17, 2021
Ref
12461113
Function
Analyst, Business
Industry
Nonprofit
Hours
Full Time
Business Unit Description

State & Community Engagement (SCE) enables AARP to be a nationwide organization, which strengthens our capacity to carry out our mission. The SCE team includes: 53 states and territories across 6 regions with regional management, the Office of Volunteer Engagement, the Office of Community Engagement (including the National Retired Teachers Association (NRTA): AARP's Educator Community), and the Legal Counsel for the Elderly (LCE).
Summary

The Senior Business Unit Associate provides direct and highly responsible administrative, technical and operations support to the SCE Core Office, regional leadership teams and state office staff. Determines work processes and methods for accomplishing assigned tasks.
Responsibilities

Coordinates, monitors, and tracks a variety of processes and projects to ensure timely and accurate completion and compliance. Trouble-shoots problems, provides assistance to staff and selected volunteer leaders and suggests alternatives to make processes more efficient.

Support for regions:
  • Manage purchase orders, procurement and contracting needs for regions
  • Prepare, submit and coordinate approval of all contracts, related memorandums of understanding and statements of work
  • Manage logistics and purchase requisitions for regional meetings, including meetings held in the national office
  • Compile financial information and reports to track regional meeting expenses
  • Manage travel expenses for regional vice presidents, as requested, and manage travel approval and expenses for regional volunteer directors

Support for the SCE Core Office
  • Provide technical/operations support to states for media monitoring and social media tracking systems
  • Manage purchase orders, procurement and contracting for the Core office and SCE Leadership
  • Develop, track and disseminate monthly travel performance scorecard information to SCE leadership
  • Provide administrative support to the SVP in the Executive Secretary's absence.

Provide back up support to the Executive Secretary to schedule and manage technology for large scale virtual meetings and conference calls.
Requirements
  • Completion of an Associate's degree in business management, business administration or other field and a minimum of 2 years of experience.
  • Expert use of data management and visualization tools, as well as Microsoft 365, Excel and similar software programs, including the ability to create tables and graphs.
  • Excellent organizational skills, including attention to detail, managing multiple tasks simultaneously and consistently meeting deadlines.
Compensation and Benefits

AARP offers competitive benefits with a 401K, 100% company funded pension plan, health, dental, vision and life insurance, STD/LTD, paid vacation and sick, and other benefits.

At AARP, the health and well-being of our candidates, employees, and members is a top priority. As a result of the COVID pandemic, all interviews will be held virtually and all non-essential employees will continue to work remotely until further notice. AARP has established social distancing policies to ensure the safety of our essential employees.
Equal Employment Opportunity

AARP is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. AARP does not discriminate on the basis of race, ethnicity, religion, sex, color, national origin, age, sexual orientation, gender identity or expression, mental or physical disability, genetic information, veteran status, or on any other basis prohibited by applicable law.

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