IP Billing Analyst

Washington, DC
May 01, 2021
May 31, 2021
Full Time
Prominent Washington DC firm is seeking an Intellectual Property Billing Analyst to handle prosecution and US/Foreign IP cases. Billing Analyst will provide excellent customer service while completing daily tasks by communicating accurate information with attorneys, secretaries, team members and clients on a regular basis as well as updating the Manager . Ideally the Analyst should be able to process proformas, finalize invoices and run pertinent reports in adherence to the Firm's policy. The Billing Analyst is expected to work with attorneys/clients on desired presentation of the invoices. The Billing Analyst should also be able to analyze and resolve work problems and assist team members as needed.

Responsibilities will include:
  • all aspects of IP Billing with a specific concentration in On-Demand/Project Prosecution Billing for US/Foreign Patent and Trademark Prosecution.
  • Working knowledge of the prosecution process with the ability to read client files and analyze ledgers for finished projects and missing items
  • Work closely with the IP Partner Teams to ensure all billing is done accurately and at a fast pace
  • Monitor all aged unbilled time and cost reports to assist IP Partner Team with maintaining clean ledgers by reconciling all associated costs and credits
  • Coordinate all the functions necessary to produce proformas according to Department procedures. Apply good accounting principles.
  • Use proper internal control procedures and good judgment to ensure the following: report queues are established for each assigned attorney as well as report queues established for necessary reports to accompany the proforma pack
  • proformas and reports are distributed promptly and meet compliance criteria
  • make adjustments per attorney requests, including discounts; edits etc.
  • upload and correct invoices into e-billing
  • Ability to work overtime as needed

Please submit resume to Catherine Mitchell; mmitchell@nri-staffing.com

Job Requirements

BA in Accounting or Business• Must be able to effectively communicate both verbally and in writing with a variety of customers (lawyers, accountants, secretaries, IT, etc.)
• Detail oriented and able to work quickly and accurately under tight deadlines
• Ability to organize high volume of work flow, work independently, multi-task, meet deadlines, attention to detail and problem solve.
• Communication: must be able to effectively communicate both verbally and in writing with a variety of customers to converse tactfully over the telephone; to liaison with both external and internal customers; and be able to exchange information within the department for reporting and informational purposes.
• Minimum of 7 years of legal billing experience required, with minimum of 5 years of legal IP billing experience with a specific concentration in On-Demand/Project Prosecution billing for US/Foreign Patent and Trademark Prosecution required.
• Minimum of 5 years' experience with applicable law firm billing software is required, at least 3 of which is with Elite Enterprise or 3E. E-billing experience is required with e-Billing Hub experience preferred. Excel, Windows and Word experience is required.

Additional Information

NRI is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, among other things, or status as a qualified individual with disability.

Meet Your Recruiter

Catherine Mitchell
Senior Account Manager

Since 1991, I have had the pleasure of building relationships with clients, candidates and a great team at NRI. The philosophy is simple; honest communication, team work, accountability and passion. It has led me to new experiences, some great new friends and a fantastic network of contacts across diverse industries. The people I have met have shared their interests and we have found much in common; from family bonds including our four legged buddies; to favorite books ; to the great outdoors and the joys of gardening. This has led to the ability to have warm conversations; sharing ideas and conducting business with people I enjoy working with.

I value my network and welcome the opportunity to expand it. Please feel free to reach out to discuss your career!

  • 301-998-4688
  • mmitchell@nri-staffing.com
  • Connect on LinkedIn

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