Administrative Support Assistant (OA)

Employer
USAJobs
Location
Colonial Beach, Virginia
Posted
Mar 05, 2021
Closes
Mar 07, 2021
Hours
Full Time
Duties

Summary

The primary purpose of this permanent full-time position is to provide administrative support to the parks on the practical and clerical aspects of office administration.

Learn more about this agency

Responsibilities

George Washington Birthplace National Monument is seeking an Administrative Support Assistant to provide administrative support for our two small parks, George Washington Birthplace National Monument in Colonial Beach, VA, and Thomas Stone National Historic Site in Port Tobacco, MD. This is a permanent full time position.

The GS-05 Administrative Support Assistant
  • Serves as the HR liaison to our Servicing Human Resources Office and prepares personnel actions and recruiting packages.
  • Serves as the timekeeper and prepares/validates time and attendance for park staff.
  • Serves as the personal property manager and conducts annual personal property inventory.
  • Serves as the mail coordinator, meters mail, sorts and distributes mail, and coordinates package pickups and deliveries.
  • Serves as the PIV activator and assists employees with PIV activations, updates, and pin resets.
  • Purchases goods and services with the government purchase card.
  • Completes miscellaneous clerical and technical tasks.
  • Organizes and maintains both electronic and paper filing systems.
  • Uses word processing software to develop correspondence, memos, forms, and other standardized documents.
  • Uses computers, electronic database systems, and other appropriate computer software.
  • Books vehicle and conference room reservations.
  • Performs IT troubleshooting and occasional basic IT support under the direction of an IT Specialist.

In addition to the aforementioned duties, the GS-06:
  • Performs advisory services and is regarded as an expert source of information on processing a variety of program transactions. Duties will be developmental in nature when filled below the full performance level.

George Washington Birthplace National Monument is located in Virginia's Northern Neck in Westmoreland County. The location is approximately 70 miles northeast of Richmond, Virginia; 35 miles east of Fredericksburg, Virginia; and 70 miles southeast of Washington, DC. Often referred to as Historyland, the area contains significant cultural resources. Natural resources are abundant, as well including a wide variety of wildlife and both the Potomac and Rappahannock rivers. The area is quiet and rural, with quaint towns along main thoroughfares and beautiful scenery in between. Public schools for areas in which the majority of employees reside include fully accredited Elementary and High Schools. There are small shopping centers located in the local area and major shopping, a university, and hospitalization is easily accessible within a 45 minute drive. Spring in the Northern Neck is green and beautiful, followed by humid summers, colorful falls, and relatively mild winters. The temperate climate, rich history, beautiful scenery and peaceful environment are why people love this area.

George Washington Birthplace National Monument , located south of Colonial Beach Virginia, encompasses 550 acres of the former Popes Creek Plantation, which was where George Washington was born and is the American ancestral home of the Washington Family. In addition to a working Colonial Revival farm, visitor center, several historic structures, curatorial facility and maintenance complex, the park also has picnic grounds and a public beach. Numerous recreational activities take place in the park including fishing, kayaking and horseback riding. Annual visitation to the Monument is 130,000.

Thomas Stone National Historic Site , located in LaPlata Maryland, encompasses 328 acres of Stone's plantation, Haberdeventure. Stone was one of the four Maryland signers of the declaration of Independence and is representative of a group of individuals whose choices led to the birth of our nation. In addition to Stone's mansion, the park has other historic buildings, a visitor center and a maintenance facility. Local area residents routinely use the park's walking trails. Annual visitation is 6,500.

Additional Information: For additional information regarding this announcement or how to apply, please contact the HR Office at number or email provided in the announcement. For specific questions pertaining to the position being advertised, please contact Alex_Butler@nps.gov or 804-224-1732, ext. 222. Email is the preferred method of inquiry as it provides the fastest response time. When inquiring by email please include the announcement number in the subject line.

Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status
No

Promotion Potential
6

Requirements

Conditions of Employment


  • U.S. Citizenship required.
  • Appointment subject to background investigation and favorable adjudication.
  • Meet Selective Service Registration Act requirement for males.
  • Complete the initial online assessment and USAHire Assessment, if required.
  • Selectee will be required to participate in the Direct Deposit Electronics Funds Transfer Program.
  • You may be required to operate a government (or private) motor vehicle as part of your official duties a valid driver's license is required.
  • Government housing is not available.
  • You may be required to work overtime.
  • If you are a new employee or supervisor in the Federal government, you will be required to complete a one-year probationary period.
  • You may be required to complete training and obtain/maintain a government charge card with travel and/or purchase authority.


Qualifications

All qualifications must be met by the closing date of this announcement-03/05/2021-unless otherwise stated in this vacancy announcement.

Credit will be given for all appropriate qualifying experience. To receive credit for experience, your resume MUST clearly indicate the nature of the duties and responsibilities for each position, starting and ending dates of employment (month/year), and the resume must reflect full and/or part-time or total number of hours worked (i.e., work 40+ hours a week, rather than indicating full-time). If part-time, the hours must be annotated to be able to pro-rate the amount of qualified specialized experience.

SELECTIVE FACTOR: This position requires the skill of a qualified typist with the ability to consistently and accurately type at least 40 words per minute. Words per minute are based on a 5 minute sample with three or fewer errors. Applicants may meet this requirement by passing the appropriate performance test, presenting a certificate of proficiency, or by self-certifying their proficiency in the application package. Applicants failing to provide appropriate documentation in their application package will receive no further consideration for this position.
- AND -
To qualify for this position at the GS-05 and/or GS-06 grade level(s), you must possess at least one of the following minimum qualifications by close of the announcement:

GS-05 Grade Level
EXPERIENCE: At least one full year of specialized experience comparable in scope and responsibility to the GS-04 grade level in the Federal service (obtained in either the public or private sectors). This experience includes activities such as: performing administrative functions (e.g., payroll, personnel, and/or correspondence), using office procedures and equipment, organizing and analyzing numerical information, typing correspondence, memos, reports, and forms from rough drafts, and notes, answering telephone calls, filing, and meeting and dealing effectively with others. You must include hours per week worked.
-OR-
EDUCATION: Successful completion of at least four years of education above high school (120 semester hours or 180 quarter hours) in any field for which high school graduation or the equivalent is the normal prerequisite. You must include transcripts.
-OR-
Successful completion of a combination of education and experience as described above. Only education in excess of the first 60 semester hours of a course of study leading to a bachelor's degree is creditable toward meeting the specialized experience requirements. Two full academic years of study, or 60 semester hours, beyond the second year is equivalent to 1 year of specialized experience. You must include transcripts.

GS-06 Grade Level
EXPERIENCE: At least one full year of specialized experience comparable in scope and responsibility to the GS-05 grade level in the Federal service (obtained in either the public or private sectors). This experience includes activities such as: performing and providing a wide variety of administrative information and assistance on payroll, personnel and property management; maintaining and updating hard copy and electronic files, calendars, meeting notes, etc.; using various software programs to type or generate correspondence, memos, forms, reports, etc.; providing human resources support such as orientation for new employees, initiating personnel actions for accessions, terminations, awards, etc.; and clearly communicating and working effectively with others. You must include hours per week worked.
There is no substitution of education for the GS-06 Grade level.

Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

To qualify based on education, you must submit a legible copy of transcripts from an accredited institution with your name, school name, credit hours, course level, major(s), and grade-point average or class ranking. Transcripts do not need to be official, but if you are selected for this position and you used your education to qualify, you must provide official transcripts before you begin work.

If you are using education completed in foreign colleges or universities to meet qualification requirements, you must show that your education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university.

There is no substitution of education for experience at the GS-06 grade level of this announcement.

Additional information

A selectee receiving a first appointment to the Federal Government (Civil Service) is entitled only to the lowest step of the grade for which selected. The display of a salary range on this vacancy shall not be construed as granting an entitlement to a higher rate of pay.
Reasonable Accommodation Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended and Americans with Disabilities Act 1990 as amended, that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a reasonable accommodation in your online application. Requests for Reasonable Accommodations for the USA Hire Competency Based Assessments and appropriate supporting documentation for Reasonable Accommodation must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for Reasonable Accommodations are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement. To determine if you need a Reasonable Accommodation, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here: https://help.usastaffing.gov/Apply/index.php?title=Reasonable_Accommodations_for_USA_Hire
This announcement may be used to fill additional positions if identical vacancies occur within 90 days of the issue date of the referral certificate.

Promotion to the full performance level is neither guaranteed nor implied and will be based solely on your ability to satisfactorily perform the work of the position, existing work at the higher grade level, and recommendation by the position's supervisor.

Physical Demands: The work is mostly sedentary.

Working Conditions: The work is generally performed in an office setting.

Travel, transportation, and relocation expenses will not be paid. All travel, transportation, and relocation expenses associated with reporting for duty in this position will be the sole responsibility of the selected employee.

The National Park Service has determined that the duties of this position are suitable for telework and the selectee may be allowed to telework with supervisor approval.

If you are unable to apply online or need to fax a document that you do not have in electronic form, view the following link for information regarding an Alternate Application. Click the following link for more information, https://help.usastaffing.gov/Apply/index.php?title=Alternate_Application_Information .

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

A review of your resume and supporting documentation will be made and compared against your responses to the Assessment Questionnaire to determine if you are qualified for this job. If your resume is incomplete or does not support the responses provided in the Assessment Questionnaire, or if you fail to submit all required documentation, you will be rated 'ineligible', 'not qualified', or your score will be adjusted accordingly. If a determination is made that you have inflated your qualifications or experience, you can lose consideration for this position. Please follow all instructions carefully; errors or omissions can affect your rating.

Your qualifications will be evaluated based on your responses to the online assessments completed during the application process. You will be assessed on the following competencies (knowledge, skills, abilities and other characteristics):
Accountability, Attention to Detail, Clerical, Customer Service, Flexibility, Integrity/Honesty, Interpersonal Skills, Learning, Oral Communication, Self-Management, Stress Tolerance, Teamwork, Technology Application, and Writing, Decision Making, Reading, Reasoning

In order to be considered for this position, you must complete all required steps in the process. In addition to the application and application questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.

The assessment includes a cut score based on the minimum level of required proficiency in these critical general competencies. You must meet or exceed the cut score to be considered. You will not be considered for the position if you score below the cut score or fail to complete the assessment.

Background checks and security clearance

Security clearance
Not Required

Drug test required
No

Position sensitivity and risk
Noncritical-Sensitive (NCS)/Moderate Risk

Trust determination process
Suitability/Fitness

Required Documents

The following documents are required and must be submitted by 11:59 PM (EST) on 03/05/2021:
  • Resume which includes a list of all significant jobs held and duties performed, with dates specified in month and year format, and, indicate hours worked per week . If military or civilian, please include your rank and/or grade. Note: Please ensure that your resume contains your full name, address, phone number, employment information such as employer name and location;from and to dates for each description of experience, with pay plan/grade, and if applicable education and training, etc.We encourage you to use the USAJobs Resume Builder. Your description of experience and education must be able to support any claim for qualifying for this position. In describing your experience, please be clear and specific. We may not make any assumptions regarding your experience. If your resume does not support your questionnaire answers, we will not allow credit for your response. For more information visit: https://www.usajobs.gov/Help/faq/application/documents/resume/what-to-include
  • A complete Occupational Questionnaire (Please Note: You will not be considered for any eligibility not selected.)
  • Other Supporting Documents, if applicable, such as:
    • Veterans Preference Documentation :
      • If you are a Discharged, Non-Disabled Veteran, you must submit a copy of your DD-214 showing character of discharge (Member 4 copy), or other Documentation of Service and Separation under Honorable Conditions, as listed on the SF15 . If you don't have your DD-214, you may request it after discharge from the National Archives .
      • If you are a veteran within 120 days of discharge, you must submit signed documentation from the Armed Forces certifying: 1) your expected release/retirement from active duty, 2) under honorable conditions, 3) your pay grade/rank/rate at time of discharge, 4) dates of active duty service, 5) any campaign or expeditionary medals received, & 6) dated within 120 days of your separation.
      • If you are a Disabled Veteran, Purple Heart Recipient, or Mother or Spouse of a Disabled or Deceased Veteran , you must submit all additional proof required by the SF15 , and if applicable, a completed SF15 . You may request a copy of your Department of Veterans Affairs letter from www.ebenefits.va.gov or call 1-800-827-1000 to establish proof of disability.
    • If you are requesting a reasonable accommodation to the USA Hire Competency Based Assessments, submit documentation to support your request, including the Reasonable Accommodation Request Form found here .
  • Documentation that you meet Selective Factor.
  • College transcripts, if qualifying based on education.
  • Documentation for Interagency/Career Transition Assistance Plan consideration if you are a displaced Federal employee within the local commuting area. You must include: 1) Proof you are a displaced Federal employee, e.g., RIF Separation Notice, Notice of Proposed Removal, etc; 2) SF-50s (Notifications of Personnel Action) showing career/conditional tenure competitive status, promotion potential and duty location; and 3) your most recent performance appraisal. To exercise selection priority, displaced or surplus Federal employees must be rated well-qualified or above 85 on the rating criteria for this position.
  • Reasonable Accommodation Requests:
    • If you are requesting a reasonable accommodation to the USA Hire Competency Based Assessments, submit documentation to support your request, including the Reasonable Accommodation Request Form found here.
  • Do not submit photographs with your application package. Documents with photographs may not be seen by hiring officials - you must remove your image from any badges, licenses, etc.

    Do not upload Adobe portfolio documents. Adobe portfolio documents are not viewable by our agency's staffing offices.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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