AP, AR & Payroll Administrator

Freedom Forum
Washington D.C.
Salary is commensurate with experience. Benefits are competitive.
Mar 04, 2021
Apr 08, 2021
Career Level
Entry Level
Full Time

The Freedom Forum is a national nonprofit organization that fosters First Amendment freedoms for all through education, advocacy and action. We are seeking an Accounts Payable, Accounts Receivable and Payroll Administrator (AP, AR & Payroll Administrator) to provide financial support to the Finance Department and to provide payroll support to the Human Resources Department.

The AP, AR & Payroll Administrator will report to the Director of Finance on our Finance Team and will collaborate with various other departments and external vendors.


  • Payroll
    • Process ADP bi-monthly and monthly payroll generation
    • Verify and distribute payroll
    • Generate payroll reports
    • Prepare journal entries for review and posting 
    • Process Year-End W-2’s
    • Reconcile General Ledger accounts
  • Accounts Payable
    • Manage the day to day AP functions
    • Create, update, and maintain vendor accounts and files
    • Process invoices timely, accurately and efficiently
    • Manage the weekly payment processing
    • Prepare journal entries for review and posting 
    • Prepare and process the tax forms 1099 and 1096
    • Reconcile vendor and General Ledger accounts
    • Verify that transactions comply with financial policies and procedures
    • Provide invoice process training to team members
    • Provide training on the use of the accounting software (Ariett)
  • General Accounting
    • Manage the cash management maintenance, entries, reconciliation, reporting and analysis
    • Record/monitor bank deposits related to donations, pledge payments, reimbursements, rent, etc.
    • Assist with monthly bank account reconciliations
  • Other Duties
    • Assist with seasonal financial department projects (eg. Annual independent audit, annual budgeting process, annual federal, state and local tax filings, etc.)
    • Support the Freedom Forum Finance Team
    • Provide accounting/financial support to departments of the Freedom Forum
    • Perform additional duties or tasks as assigned


  • At least 3-5 years of experience in accounting environment
  • Strong attention to detail with a keen sense of accuracy
  • Possess excellent organization, research, and preparation skills
  • Exhibit strong interpersonal and communication skills (verbal and written)
  • Must have experience in automated accounting environments (Great Plains experience, a plus)
  • Demonstrate Microsoft Office program proficiency with strong Excel skills
  • Associates Degree in Accounting or Finance or the equivalent combination of education, training and/or experience.

The Freedom Forum is committed to an ethical workplace, and our code of ethics reflects this commitment by promoting integrity, innovation, inclusivity, collaboration, accountability, respect and engagement. Competitive benefits include health, dental, vision and life insurance, as well as paid time off and a 401(k) Plan.

 The Freedom Forum is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

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