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Program Specialist

Employer
USAJobs
Location
Washington, D.C
Closing date
Mar 11, 2021
Duties

Summary

The Law and Policy Section (LPS) assists the Assistant Attorney General on legal and policy questions within the subject matter of the Division's work. It handles the Division's response to legislative proposals and Congressional requests, the Division's comments on federal agency rulemakings, amicus participation in cases of importance to the U.S., Division involvement in international legal matters and other special projects.
Learn more about this agency

Responsibilities

The employee may be eligible for ad-hoc telework and/or an alternative/compressed work schedule.

The Program Specialist duties include, but are not limited to:
  • Prepare, coordinate, monitor, review, and maintain control of congressional, controlled, citizen, and other correspondence.
  • Establish and administer correspondence-related policies including coordination and review, style, format, etc.
  • Develop proposed approaches to correspondence and prepare drafts of documents, including documents in novel issue areas for which there is no existing model or template.
  • Assist with design, execution, and upkeep of the Division's Intranet and other information-sharing tools.
  • Serve as the organizational expert in reviewing and interpreting new and established directives, instructions, and regulations to determine their impact on programs.
  • Manage and coordinate administrative aspects of the Division's work under Interagency agreements.
  • Coordinate the Division's reporting and data collection requirements, including writing and proofreading reports and other documents.
  • Work directly with section management on special projects, such as crosscutting initiatives, writing and analysis projects, committees, and special events.


Travel Required

Not required

Supervisory status
No

Promotion Potential
13

Requirements

Conditions of Employment

  • You must be a U.S. citizen or national.
  • You must complete a background investigation to include pre-employment drug testing.
  • Selective Service Registration is required, as applicable.
  • You must complete or have completed a one-year probationary period. A one-year supervisory probationary period is required if not already served.
  • You must maintain a bank account for direct deposit of salary.


Qualifications

To qualify for the GS-12 : You must have at least one year of specialized experience at, or equivalent to, the GS-11 Federal grade level. Specialized experience is experience gathering and analyzing information in response to an organization's program requirements; reviewing official documents for adherence to regulations and policies; and performing correspondence or similar document control for administrative programs.

To qualify for the GS-13 : You must have at least one year of specialized experience at, or equivalent to, the GS-12 Federal grade level. Specialized experience is experience gathering and analyzing information in response to an organization's program requirements; reviewing official documents for adherence to regulations and policies; and performing correspondence or similar document control for administrative programs related to legal, legislative, environmental, or similar subject matter e.g., congressional requests, citizen inquiries, freedom of information.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skill and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Time in Grade : Federal employees must meet time-in-grade requirements (one year at the next lower grade) by the closing date of announcement.

YOUR RESUME MUST support your responses to the online questionnaire and provide specific details as to how your experience meets the specialized experience as described in the vacancy announcement if you are using experience to meet all or part of the qualification requirements. Please ensure that your resume includes the month and year that you began and ended each position held or that position will not be credited toward meeting the specialized experience requirement. Part-time employment will be prorated in crediting experience. Failure to provide details will result in an ineligible rating. Your latest resume submitted for this vacancy announcement will be used to determine qualifications and supersedes previous submissions.

Only experience and education obtained by the closing date of this announcement will be considered.

To preview questions, please click here:
https://apply.usastaffing.gov/ViewQuestionnaire/11017590 .

Education

There is no substitution of education for experience at this grade level.

Additional information

Interagency Career Transition Assistance Plan (ICTAP/CTAP): ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. The Career Transition Assistance Program (CTAP) provides eligible surplus and displaced competitive service employees in DOJ with selection priority over other candidates for competitive service vacancies.

If you have received written notification of your eligibility for consideration under CTAP/ICTAP, you may receive special priority consideration for this position, if this vacancy is within your CTAP/ICTAP eligibility and you are well-qualified for the position. To be well qualified, you must satisfy all qualification requirements and score 85 or better on established ranking criteria.

Veterans Employment Opportunity Act (VEOA): VEOA allows eligible veterans to apply and compete for positions announced under merit promotion procedures when the hiring agency is recruiting from outside its own workforce. To be eligible for a VEOA appointment, a veteran must be honorably separated and either a preference eligible or have substantially completed three (3) or more years of continuous active military service. If you are applying for a Merit Promotion announcement and wish to be considered under the VEOA, you must submit a copy of the Member Copy 4 of your DD-214, in addition to any other required documents listed on this announcement. You can find additional information at: http://www.opm.gov/policy-data-oversight/veterans-services/vet-guide/

Military spouses: If you're a military spouse, you may be eligible to apply using a non-competitive process designed to help you get a job in the federal government. You're eligible if you are a spouse of an active duty member of the armed forces; a spouse of a service member who is 100% disabled due to a service-connected injury; or a spouse of a service member killed while on active duty. You must meet certain criteria for each of these eligibility categories. Learn more about the specific criteria for military spouses .

Schedule A: DOJ welcomes and encourages applications from persons with disabilities and is firmly committed to satisfying its affirmative obligations under the Rehabilitation Act of 1973 to ensure that persons with disabilities have every opportunity to be hired and advanced on the basis of merit within the Department. DOJ also encourages eligible Schedule A applicants to submit their resumes to resume@benderconsult.com, and reference "Federal Career Opportunities" in the subject line. Additional information is found at: www.benderconsult.com

Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. Additional information is found at: www.sss.gov

Benefits: DOJ offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System. Please review the link below for an overview of the benefits currently offered to Federal employees.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your resumé and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the online assessment questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration.

All applicants' qualifications will be evaluated on the following competencies (knowledge, skills, and other characteristics):

  • Correspondence Control
  • Oral Communication
  • Performance & Awards
  • Program Management
  • Writing

Please Note: Additional candidates may be selected if more positions become available in the Division within 90 days after the HR office issues the selection certificate.

Background checks and security clearance

Security clearance
Other

Drug test required
Yes

Position sensitivity and risk
Moderate Risk (MR)

Trust determination process
Credentialing

Required Documents

  • Resumé demonstrating relevant experience and dates the experience was obtained (cover letter optional).
  • SF-50, Notification of Personnel Action which shows career or career-conditional tenure in the competitive service or Federal reinstatement eligibility, such as an appointment action, change in tenure, within-grade increase, or promotion, whichever is most recent . Do not submit an Award action.
  • For Federal employees, performance appraisal issued within the last 12 months.
  • Veteran preference documentation, if applicable for VEOA consideration.
  • Schedule A documentation, if applicable.
  • Other official document that provides evidence of your eligibility for a special appointment authority.
  • ICTAP/CTAP documentation, if applicable.
  • Your online responses to the Occupational Questionnaire.
Your resumé MUST include full employment information such as periods of employment with month/year started and ended, title of position(s), PT hours worked, and description of duties. If you have Federal employment, you must include the grade of the position(s).

Do not include the following types of information in your profile or resume:
  • Classified or government sensitive information
  • Social Security Number (SSN)
  • Photos of yourself
  • Personal information, such as age, gender, religious affiliation, etc.
  • Encrypted and digitally signed documents
To prove eligibility for the special CTAP/ICTAP selection priority, you must submit a copy of your latest performance appraisal showing a rating of at least fully successful AND one of the following :
  • A separation notice;
  • A "Notice of Personnel Action" (SF-50) documenting separation;
  • An agency certification that you cannot be placed after injury compensation has been terminated;
  • An OPM notification that your disability annuity has been terminated; or
  • A Military Department of National Guard Bureau notification that you retired under 5 U.S.C. 8337(h) or 8456.
Additional information about CTAP/ICTAP eligibility can be found at http://www.opm.gov/ctap/index.asp

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