Supply Management Officer

Washington, D.C
Mar 04, 2021
Mar 11, 2021
Full Time


This position is located in the Architect of the Capitol (AOC), Office of the Chief Operating Officer, Planning and Project Management, Construction Division (CD), Construction Support Branch. The selectee serves as Supply Management Officer and assists in planning, organizing and directing the purchase, receipt, storage and inventory management of construction material and equipment for CD operations.

Learn more about this agency


This Vacancy Announcement is Limited to Current Architect of the Capitol Employees Only

Tour of Duty: Day (6:00 AM - 2:30 PM) Hours may change due to Operational Needs of Management

This position is located in the Architect of the Capitol (AOC), Office of the Chief Operating Officer, Planning and Project Management, Construction Division (CD), Construction Support Branch. The incumbent serves as Supply Management Officer and assists in planning, organizing and directing the purchase, receipt, storage and inventory management of construction material and equipment for CD operations.

The selectee serves in a developmental capacity and performs progressively greater responsibility in matters of management and supervision on a gradual basis leading to the full performance level.

Major duties and responsibilities include the following:

Provides administrative and technical direction required for accomplishing day-to-day activities. Plans work assignments, develops performance requirements and expectations and conducts periodic performance evaluations. Develops work improvement plans. Resolves informal complaints and grievances. Effects minor disciplinary measures, such as warnings and reprimands, recommending other action in more serious cases. Identifies developmental and training needs of employees and provides or arranges for needed training.

Under the guidance of the supervisor, oversees the indirect budget which covers tools, parts, supplies, equipment and services. Works with the Construction Support Manager in the development and execution of the budget. Develops recommendations for budgetary adjustments to support unanticipated changes in supply management operations. Prepares budget requests for the long-range procurement of supplies and equipment.

Reviews and reconciles accounting reports using the general ledger and current expenditures. Reviews open obligations and receipts and ensures contracts are properly closed-out. Assists with reviewing Quarterly Financial Reviews.

Reviews requisitions and determines appropriate methods of procurements and coordinates with the Contracting Officer for the purchase of supplies and services.

Coordinates Construction and Demolition debris recycling services and funding. Manages collection schedules to optimize service and efficiency. Tracks and provides report for all jurisdictions on the Construction and Demotion debris recycling statistics and details. Participates in agency sustainability meetings and manages the scrap metal recycling services for the division.

Prepares documents to obtain and transfer surplus property between AOC and other agencies. Initiates actions to remove equipment from the inventory.

Utilizes a thorough knowledge of and compliance with applicable AOC and Occupational Safety and Health Administration (OSHA) safety rules and regulations to ensure that work progresses in a safe manner. Under proper guidance, initiates or take corrective action on unsafe conditions in managed areas. Routinely checks to verify that subordinates are using all required PPE.

Travel Required

Not required

Supervisory status

Promotion Potential


Conditions of Employment

  • You must be a U.S. Citizen.
  • Your resume and question responses must demonstrate the job-related KSAs.
  • You must meet the definition of specialized experience.



Specialized experience: is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level.

Candidates for the GS-11 grade level must have at least 52 weeks of specialized experience equivalent to the next lower grade level to the (GS-09) in the Federal service.

Specialized experience is defined as the following:

(1) Performing analytical work to manage, regulate, and control the level and flow of materials, supplies, and equipment through acquisition, storage, and inventory management.

(2) Resolving conventional inventory management problems, questions, and situations in a supply operation.

(3) Monitoring established supply systems and programs.

(4) Performing independent reviews and making recommendations involving well-established acquisition criteria, methods, techniques, and procedures.


For applicants at the GS-11 grade level, the following education may be substituted for the required experience:

1. Ph.D. or equivalent doctoral degree


2. Three (3) full years of progressively higher level graduate education leading to such a degree


3. LL.M., if related

Such education must have demonstrated the knowledge, skills and abilities necessary to do the work of the position and that is in or related to the position to be filled.

COMBINATION OF EDUCATION AND EXPERIENCE: Equivalent combinations of education and experience may be combined to meet the total qualification requirements.

Are you using your education to qualify? If you are using education to meet all or part of the qualification requirements, you must submit a copy of your college transcript (s) which includes course titles, semester/quarter hours, and degree earned. See OPM's General Policies for information on crediting education.


Additional information

Welcome Veterans. The Veterans Employment Opportunities Act of 1998 (VEOA) gives veterans' preference rights in the legislative branch to certain veterans as applied by the Congressional Accountability Act. Veterans' preference is applied on this vacancy announcement. If you are a veteran and have been separated under honorable conditions, you must submit a copy of your DD-214 or other proof of eligibility; SF-15, if applicable; and Department of Veterans Affairs documentation of disability, if applicable. For more information, please visit .

If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System. If you are exempt from registration under Selective Service Law, you must provide appropriate proof of exemption. Please visit the Selective Service System website for more information.

DRUG TESTING: The Architect of the Capitol (AOC) is a Drug Free Workplace. As part of the AOC's suitability assessment, a candidate tentatively selected for a position who is not currently an AOC employee is required to submit to screening for illegal drug use. Satisfactory completion of a drug test is a condition of employment with the Agency. A candidate must test negative prior to being eligible for appointment into a position. We will schedule, provide, and cover the cost for the drug test.

The selectee(s) under the vacancy announcement for this position is subject to a criminal record check by the U.S. Capitol Police and satisfactory adjudication to be eligible for employment at the Architect of the Capitol.

The Architect of the Capitol is an E-VERIFY Participant. E-VERIFY is an Internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security (DHS) and Social Security Administration records to confirm employment authorization in the United States. If you are selected for this position, the documentation that you present for purposes of completing the DHS Form I-9 will be verified through the DHS "E-VERIFY" electronic system. For more information on E-Verify, please visit

The Architect of the Capitol is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, sex, religion, age, national origin, genetic information, sexual orientation and/or disability.
This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.

Moving expenses are not authorized.

Relocation expenses are not authorized.

Probationary Period - A newly appointed selectee(s) is subject to the completion of a one-year trial/probationary period, regardless of whether or not a trial/probationary period has been completed previously with the Architect of the Capitol or another Federal agency.

This vacancy announcement may be used to fill additional vacancies in any of the jurisdictions of the Architect of the Capitol.
All application materials become the property of the Architect of the Capitol.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Review your resume and responses carefully. Your eligibility for consideration and qualifications for the position will be determined based upon a review of your detailed resume and your responses to job specific self-assessment questions.

Your resume will be evaluated based on evidence of your ability to demonstrate the knowledge, skills, and abilities (KSAs) for this position, possession of any specialized experience, and how well your background and experience relates to the self-assessment questions in the job announcement. The self-assessment questions relate to the following knowledge, skills, abilities, and competencies:

1) Knowledge of federal purchasing and supply management laws, policies, rules, regulations and practices.

2) Knowledge of specialized methods and techniques to analyze and evaluate the effectiveness and efficiency of supply programs and/or operations.

3) Ability to analyze and resolve issues and problems in the supply processes, work methods, supply data management and day-to-day operational procedures.

4) Skill in developing and maintaining strong relationships with departmental personnel, vendors and other customers/clients.

5) Ability to pay close attention to details to ensure accurate inventory records.

Your responses to the self-assessment questions serve as the basis for your initial rating. You will receive a numerical score based on your responses to these questions. Next, your responses will be evaluated by a Human Resources Specialist and/or a subject matter expert against the information provided in your resume and optional cover letter. Your resume must support your answers to the self-assessment questions. Falsifying your background, education, and/or experience is cause for not hiring you or disqualification for further consideration. Please note that a complete application is required for consideration. (Please review the "Required Documents" section of this job announcement to see what must be included in a complete application).

To preview questions please click here .

Background checks and security clearance

Security clearance
Not Required

Drug test required

Position sensitivity and risk
Non-sensitive (NS)/Low Risk

Trust determination process

Required Documents

The Architect of the Capitol's job application process is designed to ensure that we only ask you for the information that is absolutely needed to evaluate your qualifications and eligibility for the position.

To apply for this position, you only need to submit online the following: a) your resume and 2) answer the online vacancy assessment questionnaire. The online questionnaire contains eligibility and screening questions and other relevant supplemental information. No additional documentation or attachment is required at the time of application.

We ask that you prepare and submit a resume that best describes fully your background experience, skills, abilities, education, training and other relevant credentials. The resume should include dates of employment.

Nothing further is required until it is requested by the staff of the Human Capital Management Division. If additional documentation is required for a position, you will be asked to provide it during the selection process or upon selection. At that point, we may ask you to submit documentation to support statements made in your resume.

For example, we may ask you to provide documents such as college transcripts, copy of diploma or proof of Federal employment status. If the position requires a license or certification, we will ask candidate(s) to provide proof at the time of selection. If you are claiming veterans' preference, we may ask you to submit proof of Veterans preference (DD-214, and, if claiming 10-point preference, the SF-15 plus proof required by that form). If you fail to provide the required documents, we will withdraw a tentative job offer made and/or remove you from further consideration.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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