Duties

Summary

This position is located in the Office of Litigation Support (OLS), one of six service offices within the Executive Office of the Environment and Natural Resources Division (ENRD). OLS provides a full range of services including, but not limited to providing (1) budget/financial contract management, (2) automated litigation support, (3) oversight of contract litigation support services, and (4) guidance to trial attorneys, paralegals and legal support staff on e-discovery best practices.
Learn more about this agency

Responsibilities

This vacancy is also being announced concurrently with Ann# ENRD-21-023-MP for employees with Federal status or eligibility and applicants eligible for special appointment authorities. Please review that announcement to determine if you are eligible to apply. Note: Applicants must apply separately for each announcement.

As a Legal Administrative Specialist (Case Manager), you will be required to:

• Create, compile, organize and submit routine status reports on cases, as well as special financial reports related to case funding, in a timely fashion to OLS management, Executive Office (EO) staff, Section management and partnering agencies.
• Analyze and assess the functionality, as well as cost, of various litigation support requests from case teams, including those related to on-site support for trials in federal courts across the country.
• Provide litigation support, discovery, and e-Discovery guidance to one or more Sections of ENRD, including assistance: collecting forensically sound data in response to discovery requests; preparing plan for review and production of relevant data; and finalizing pretrial and trial related tasks as required by the court.
• Have direct knowledge of software applications used for the processing of electronic data, as well as those used to present evidence electronically at trial.
• Serve as a certified Contracting Officer's Representative (COR) for assigned vendors providing litigation support services under the Department's cross-component litigation support contract.

Travel Required

Not required

Supervisory status
No

Promotion Potential
13

Requirements

Conditions of Employment

• You must be a U.S. citizen or national.
• You must complete a background investigation to include pre-employment drug testing.
• Selective Service Registration is required, as applicable.
• You must complete or have completed a one-year probationary period.
• You must maintain a bank account for direct deposit of salary.

Qualifications

To qualify for GS-13 : You must have one year of specialized experience at, or equivalent to, the GS-12 Federal grade level providing automated litigation support for fiscal reporting, case management, contracting, and e-discovery processes.

Examples of specialized experience include the following:

• Using different types of software (e.g. eCapture, IPRO, Relativity, and Trial Director) for the collection, processing, and presentation of electronic evidence for cases
• Working with client agencies to understand their information systems to coordinate the collection of responsive electronically stored data for filed cases
• Assisting in the design of document databases to effectuate review by agency attorneys and staff
• Coordinating review of large-scale document collections for production to opposing counsel in compliance with Federal Rules of Civil Procedure and court-filed discovery agreements
• Establishing off-site war rooms for trials, as well as assisting attorneys and witnesses with the electronic presentation of evidence in court
• Managing contractor-provided litigation support services, including assessing the functionality and cost of proposed activities

The candidate must have excellent communication/people skills and be customer service oriented as the position will require working closely with all Sections of ENRD, outside contract vendors, other Federal agencies, as well as various components of the U.S. Department of Justice.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skill and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

YOUR RESUME MUST support your responses to the online questionnaire and provide specific details as to how your experience meets the specialized experience as described in the vacancy announcement if you are using experience to meet all or part of the qualification requirements. Please ensure that your resume includes the month and year that you began and ended each position held or that position will not be credited toward meeting the specialized experience requirement. Part-time employment will be prorated in crediting experience. Failure to provide details will result in an ineligible rating. Your latest resume submitted for this vacancy announcement will be used to determine qualifications and supersedes previous submissions.

Only experience and education obtained by the closing date of this announcement will be considered.

To preview questions, please click here: https://apply.usastaffing.gov/ViewQuestionnaire/11043771 .

Education

There is no substitution of education for specialized experience for this grade level.

Additional information

Interagency Career Transition Assistance Plan (ICTAP): ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. The Career Transition Assistance Program (CTAP) provides eligible surplus and displaced competitive service employees in DOJ with selection priority over other candidates for competitive service vacancies.

If you have received written notification of your eligibility for consideration under CTAP/ICTAP, you may receive special priority consideration for this position, if this vacancy is within your CTAP/ICTAP eligibility and you are well-qualified for the position. To be well qualified, you must satisfy all qualification requirements and score 85 or better on established ranking criteria (for scored examining) OR rate equivalent to the Highly Qualified or better category using established category rating criteria.

Veterans Preference: If you are entitled to or claim veteran preference (VP), you should indicate the type of veteran preference (5 or 10 points) you are claiming on your resume. In order to determine your eligibility, you can find additional information at: http://www.opm.gov/policy-data-oversight/veterans-services/vet-guide/

To verify your veteran preference entitlement, submit a copy of the Member Copy 4 of your DD-214; official statement of service from your command if you are currently on active duty; or other official documentation (e.g., documentation of receipt of a campaign badge or expeditionary medal) that shows your military service was performed under honorable conditions. If you are claiming 10-point preference, you must submit Member Copy 4 of your DD-214 in addition to the supporting documentation required and identified on the reserve side of the SF-15, Application for 10 Point Veteran Preference . If you are claiming 10-point DERIVED PREFERENCE as a relative you must submit Member Copy 4 of the veteran's DD-214 and an SF-15 in addition to the supporting documentation required and identified on the reverse side of the SF-15. If you fail to do so, you will receive consideration as a non-veteran.

Schedule A: DOJ welcomes and encourages applications from persons with disabilities and is firmly committed to satisfying its affirmative obligations under the Rehabilitation Act of 1973 to ensure that persons with disabilities have every opportunity to be hired and advanced on the basis of merit within the Department. DOJ also encourages eligible Schedule A applicants to submit their resumes to resume@benderconsult.com, and reference "Federal Career Opportunities" in the subject line. Additional information is found at: www.benderconsult.com

Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. Additional information is found at: www.sss.gov

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application will be evaluated and rated under DOJ's Category Rating and Selection Procedures. Your résumé and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are basically qualified for this job, your resume and supporting documentation will be compared to your responses on the Occupational Questionnaire.

Note - If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If it is determined you meet minimum qualifications requirements, your application will then be placed in one of three categories: Best Qualified, Highly Qualified, or Qualified. Within these categories, applicants eligible for Veterans' Preference will receive selection priority over non-veteran preference eligibles.

Your application must demonstrate your ability to perform the following competencies (knowledge, skills, and other characteristics):

• Contracting/Procurement
• Financial Management
• Litigation Support

Please Note: Additional candidates may be selected if more positions become available in the Division within 90 days after the HR office issues the selection certificate.

Background checks and security clearance

Security clearance
Other

Drug test required
Yes

Position sensitivity and risk
Moderate Risk (MR)

Trust determination process
Credentialing

Required Documents

• Resumé demonstrating relevant experience and dates the experience was obtained (cover letter optional).
• Veterans preference documentation, if applicable (DD-214 Member Copy 4; VA Letter)
• ICTAP/CTAP documentation, if applicable.
• Your online responses to the Occupational Questionnaire.

Do not include the following types of information in your profile or resume:

• Classified or government sensitive information
• Social Security Number (SSN)
• Photos of yourself
• Personal information, such as age, gender, religious affiliation, etc.
• Encrypted and digitally signed documents

Your resumé MUST include full employment information such as periods of employment with day/month/year started and ended, title of position(s), PT hours worked, and description of duties. If you have Federal employment, you must include the grade of the position(s) .

To prove eligibility for the special CTAP/ICTAP selection priority, you must submit a copy of your latest performance appraisal showing a rating of at least fully successful AND one of the following:

• A separation notice;
• A "Notice of Personnel Action" (SF-50) documenting separation;
• An agency certification that you cannot be placed after injury compensation has been terminated;
• An OPM notification that your disability annuity has been terminated; or
• A Military Department of National Guard Bureau notification that you retired under 5 U.S.C. 8337(h) or 8456.

Additional information about CTAP/ICTAP eligibility can be found at http://www.opm.gov/ctap/index.asp

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.