Facilities Operations Specialist

Employer
USAJobs
Location
Springfield, Virginia
Posted
Feb 28, 2021
Closes
Mar 04, 2021
Hours
Full Time
Duties

Summary

Securing Travel, Protecting People - At the Transportation Security Administration, you will serve in a high-stakes environment to safeguard the American way of life. In cities across the country, you would secure airports, seaports, railroads, highways, and/or public transit systems, thus protecting America's transportation infrastructure and ensuring freedom of movement for people and commerce. For additional information about our agency please: Click Here

Learn more about this agency

Responsibilities

This Facilities Operations Specialist position is located in the Facilities & Infrastructure Branch, Real Estate Management Division within Security and Administrative Services (SAS), Transportation Security Administration (TSA), Department of Homeland Security (DHS). Duties include but are not limited to:
  • Serves as the onsite facilities operations representative for the Transportation Security Integration Facility (TSIF) assigned to manage all building facility related projects requiring coordination among internal TSA organization elements, external vendors, onsite Operations and Maintenance contractors, General Services Administration (GSA) and the end user/customer from Initiation through project completion.
  • Prepares Government cost estimates for all facility related purchases, and manages project cost, schedules and payment invoices. Prepares and monitors various contract invoices for final approval review for payment. Directly oversees relatively small projects, such as furniture, facilities and safety equipment/system installation.
  • Monitors and updates iShare (TSIF) facility internal/external website and prepares quarterly facility newsletter updates in order to communicate with tenants, informing them of projects and how their workspaces will be affected by them.
  • Liaises with the testing personnel, learning their needs and requirements, and GSA (who oversees the larger facility contracts) and the contractors concerning facility renovations and add-ons. Seeks to accommodate the requirements of the testing personnel with the feasibility of what the contractors can accomplish within established budgets.
  • Provides assistance with the preparation of facility space requirements and takes the appropriate steps to acquire and track all requested facility space by communicating through the proper channels consistent with TSA, DHS and GSA policies and procedures.
  • May also serve as the onsite facilities operations representative at the other TSA NCR locations in Springfield and Herndon, VA and Annapolis Junction, MD.
  • Interprets established policy regarding the efficient and effective management of space to insure it is consistent with TSA and DHS policy.
  • Develops decision tools to support best practices and actions for building lifecycle projects. Prepares complex FAIB briefings, Microsoft project schedules and monitors and tracks building project cost, renovations, procurements and maintenance/repair lifecycle costs.

This position is also being announced through Government Wide procedures under Announcement #HQ-ES-SAS-21-807113-G. Candidates who wish to be considered under both Public (US Citizens) and Government-Wide procedures must apply to both announcements.

Travel Required

Not required

Supervisory status
No

Promotion Potential
H

Requirements

Conditions of Employment

  • Selective Service registration is required.
  • You must possess U.S. Citizenship or be a U.S. National.
  • You must complete a favorable Background Investigation (BI).
  • You must have reached the minimum age (18) at the time of application.
  • See additional "Conditions of Employment" and "Other Information" section


Applying to this announcement certifies that you give permission for DHS to share your application with others in DHS for similar positions.

Any offers of employment made pursuant to this announcement will be consistent with all applicable authorities, including Presidential Memoranda, Executive Orders, interpretive U.S. Office of Management and Budget (OMB) and U.S. Office of Personnel Management (OPM) guidance, and Office of Management and Budget plans and policies concerning hiring. These authorities are subject to change.

Qualifications

To qualify for the SV-H Pay Band (equivalent to GS-12), you must have one year of specialized experience at the SV-G or GS-11 in the Federal service or equivalent experience in the private sector. Specialized experience is defined as experience that has equipped you with the knowledge, skills and abilities to successfully perform the duties of the position. Specialized experience is defined as:

  • Experience applying federal facilities management in order to maintain service operations such as maintenance/repair, construction/renovations or space management.
  • Experience providing assistance with contract administration or acquisition documents (e.g. Statements of Work (SOW), Independent Government Cost Estimates (IGCE), Life Cycle Reports, Blanket Purchase Agreements etc.,).
  • Experience liaising with internal and/or external stakeholders (i.e., General Services Administration (GSA) etc.,) in support of building or facility operations.

Note: Credit for experience is given based on a 40-hour workweek. Part-time experience is credited on a part-time ratio, i.e., working 20 hours per week for two months equals one month of experience. No additional credit is given for overtime. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

NOTE: Credit for experience is given based on a 40-hour workweek. Part-time experience is credited on a part-time ratio, i.e., working 20 hours per week for two months equals one month of experience. No additional credit is given for overtime.

National Service Experience (i.e., volunteer experience): Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

The Office of Personnel Management (OPM) must authorize employment offers made to current or former political appointees. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee in the Executive Branch, you must disclose this information to the Human Resources Office.

Resumes must include the following:
  • Narrative description of duties with start and end dates (including the month and year) for work experience.
  • State the number of hours worked in a position (i.e. full-time or part-time). If part-time, state the total number of hours worked per week.
  • Performance level (i.e. band or grade)

You must meet the qualification requirements for this position no later than the closing date of the vacancy announcement.

Education

Additional information

Conditions of Employment:
  • Facilities Management Professional (FMP) must be obtained within 24 months from employment on duty date.
  • COR II certification must be obtained within 12 months from employment on duty date.

*** Please note that this position will also serve as the onsite facilities operations representative at other TSA NCR locations in Springfield and Herndon, VA and Annapolis Junction, MD ***

Eligibility to apply for other Federal positions: TSA is an Excepted Service agency exempt from most of Title 5 United States Code, including regulations which apply to displaced Federal employees (CTAP/ICTAP) of other agencies, and employment with TSA does not confer "Competitive Status" that generally results from selection and service in Competitive Service agencies. The Office of Personnel Management (OPM) has established an Interchange Agreement, which allows most permanent TSA employees to apply and be considered for vacancies in Competitive Service agencies. Information from OPM on this or other Interchange Agreements is available at: http://www.opm.gov .

To ensure the accomplishment of our mission, DHS requires every employee to be reliable and trustworthy. To meet those standards, all selected applicants must undergo and successfully pass a background investigation as a condition of placement into this position.

DHS uses E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify including your rights and responsibilities.

TSA employees who are absent for the purpose of performing military duty may apply for any vacancies announced in their absence.

It is the policy of the Government not to deny employment simply because an individual has been unemployed or has had financial difficulties that have arisen through no fault of the individual. Information about an individual's employment experience will be used only to determine the person's qualifications and to assess his or her relative level of knowledge, skills, and abilities. Although an individual's personal conduct may be relevant in any employment decision, including conduct during periods of unemployment or evidence of dishonesty in handling financial matters, financial difficulty that has arisen through no fault of the individual will generally not itself be the basis of an unfavorable suitability or fitness determination. For more information, click here .

Permanent Change of Station (PCS) expenses are not authorized.

Relocation expenses are not authorized.

More than one position may be filled from this announcement.

If you are entering TSA employment on an appointment without time limitations, you must serve a basic trial period unless you have already met the requirement.

TSA policy requires verification of Selective Service registration for male applicants born after 12/31/59. For more information click here .

View common definitions of terms found in this announcement.

Veterans and persons with disabilities possess a wealth of unique talents, experiences, and competencies that can be invaluable to the DHS mission. If you are a member of one of these groups, you may not have to compete with the public for federal jobs. To determine your eligibility for non-competitive appointment and to understand the documentation that is required, click on the links above or contact the Servicing Human Resources Office listed at the bottom of this announcement.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

You will be evaluated based on a comparison of the position requirements against the quality and extent of the experience and/or related education as reflected in your resume and supporting documentation. You are encouraged to ensure work experiences clearly show possession of the competencies required for this position. We will compare your resume and supporting documentation to your responses on the assessment questionnaire. If, after reviewing your resume and any supporting documentation, a determination is made that you have rated yourself higher than is supported by your application materials, your category placement may be adjusted and/or you may be excluded from consideration for this job.

Candidates will be rated and ranked using Category Grouping procedures. Under Category Grouping, candidates will be rated and ranked into one of three categories:

Best-Qualified: Applicants possessing experience that substantially exceeds the minimum qualifications of the position and demonstrate high proficiency in all of the critical competencies as determined by the job analysis.

Well-Qualified: Applicants possessing experience that exceeds the minimum qualifications of the position and demonstrates acceptable proficiency in all of the critical competencies as determined by the job analysis.

Qualified: Applicants possessing experience that meets the minimum qualifications of the position and demonstrate basic proficiency in most of the critical competencies as determined by the job analysis.

Veterans: Qualified veterans who have a compensable service-connected disability of at least 10% are listed in the best-qualified category, except when the position being filled is scientific or professional at the GS-09 grade level, or higher. This position not considered scientific/professional. Other 10-point preference eligibles and veterans with 5-point preference who meet the eligibility and qualification requirements are placed above non-preference eligibles within the category in which they qualify. View information on veterans' preference .

Your qualifications will be evaluated on the following competencies that are relevant to the duties of this position and must be fully supported by information in your resume:
  • Comprehensive knowledge of Federal owned facilities operations and management policies, practices, principles, concepts, federal/state/local regulations/practices, analytical means and methods and techniques.
  • Knowledge of Federal Acquisitions regulations, guidelines and procedures to research and prepare written multiple and varying types of acquisition documents, and/or portions of larger and complex acquisitions documents and reports such as Statements of Work (SOW), government cost estimates, life cycle reports, spend plans, Reimbursable Work Authorizations (RWA), Memoranda of Agreements (MOA), inter-Agency Agreements (IAA), Blanket Purchase Agreements.
  • Advanced knowledge of interior/exterior building design principles, methods, techniques and the ability to use automated Computer Aided Design (CAD), Visio and Microsoft Project as a coordination and scheduling planning tool.
  • Knowledge of space planning or reconfiguration projects, maintenance scheduling, construction related outages and renovations.
  • Advanced knowledge of and ability to assess potential facility threats to project completions and to monitor and evaluate the progress and outcomes of projects/programs.

To preview questions please click here .

Background checks and security clearance

Security clearance
Secret

Drug test required
No

Position sensitivity and risk
Noncritical-Sensitive (NCS)/Moderate Risk

Trust determination process
Credentialing , Suitability/Fitness

Required Documents

In addition to a resume and the assessment questions, you must submit copies of any of the following documents if you are applying based on Veterans' Preference or eligible Veterans' Service (a veteran who was honorably discharged from the armed forces after completing at least three (3) years of continuous active duty service), or education or a combination of education and experience:

DD-214 - If you are claiming Veterans' Preference or eligible Veterans' Service, provide a copy of your DD-214 (Member Copy 4), Certificate of Release or Discharge from Active Duty, or other appropriate documentation to prove your entitlement and to provide verification of an Honorable Discharge.

SF-15 and VA Letter - If you are claiming Veterans' Preference based upon a Compensable Disability, Widow or Spouse Entitlement, or as a Purple Heart recipient, you must submit your DD-214 or other proof of entitlement; an SF-15, and the required proof of disability, i.e., Department of Veterans Affairs letter dated 1991 or later.

Individuals with Disabilities (IWD) Letter - In order to be eligible for employment through TSA's Individuals With Disabilities Appointing Authority, documentation of the disability is required. Such documentation is used to verify that the individual being hired is indeed a person with an intellectual disability, severe physical disability, or psychiatric disability. This documentation must be provided with your application before an individual can be hired. Documentation of eligibility for employment under this hiring authority can be obtained from a licensed medical professional (e.g., a physician or other medical professional certified by a state, the District of Columbia, or a U.S. territory to practice medicine); a licensed vocational rehabilitation specialist (i.e., state or private); or any Federal agency, state agency, or agency of the District of Columbia or a U.S. territory that issues or provides disability benefits.

Transcripts - If you are qualifying based on education OR if there are mandatory education requirements listed under the Qualifications and Evaluations section, you MUST submit a copy of your college transcript(s) with your application. If selected, an official/sealed college transcript(s) will be required to verify education prior to employment.

If you do not submit required documentation described in this job opportunity announcement, your application will be deemed incomplete and you will be ineligible for further consideration for this vacancy.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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