Duties

Summary

About the Position: This position is located within the Defense Health Agency (DHA) as a Supervisory Management & Program Analyst (Chief of Staff) located in Falls Church, Virginia. A typical work week is a 40-hour work schedule within a standard office setting.
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Responsibilities

• Position serves as the Chief of Staff for the J9 Research and Development Directorate and a senior level manager reporting directly to the Director/Deputy Director, J9.
• Manages the Director?s staff in responding to strategic, administrative and technical requirements concerning the agency?s key/essential mission enabling functions.
• Directly responsible for the efficient and timely coordination of major staff actions and events.
• Ensures that actions are consistent with overall Director?s vision, mission, direction and resources.
• Leads and orchestrates meetings and conferences to ensure that stated and implied goals are achieved and appropriate follow-on actions are completed.
• Advises Director on relevant matters (e.g. plans, initiatives, issues, futures, and policies).
• Performs supervisory responsibilities and assigns work based on priorities, difficulty of assignments, and capabilities of the team.
• Oversees development, execution, evaluation and improvement of assigned programs

Travel Required

Occasional travel - You may be expected to travel up to 10% of the time for this position.

Supervisory status
No

Promotion Potential
None

Requirements

Conditions of Employment

• This position requires the incumbent be able to obtain and maintain a determination of eligibility for a Secret security clearance or access for the duration of employment. A background investigation and credit check are required.
• This position has been designated ?Mission Essential?. In the event of severe weather conditions or other such emergency type situations, the incumbent is required to report to work or remain at work as scheduled to support mission operations.
• This position has a Temporary Duty (TDY) or business travel requirement of 10% of the time.
• This position requires you to submit a Confidential Financial Disclosure Report (OGE450) upon entry, and annually thereafter.

Qualifications

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected.

• Current Civilian Employees of the Defense Health Agency (DHA)
• Current Permanent Department of Defense (DoD) Civilian Employee
• Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible

In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document .

To qualify based on your work experience, your resume must describe at least one year of experience which prepared you to do the work for this position. Specialized experience is defined as experience that is typically in or related to the work of the position to be filled. The specialized experience required for this position includes one year equivalent to at least next lower grade level managing administrative operations to include budget formulation and execution, human resource management, procurement and contracts, information technology support services, internal review controls, facilities and operations; preparing and justifying long-range (5 year) and short-range planning decision-making and guidance in accordance with broad agency program policies and objectives; negotiating and influencing budgetary expenditures and acquisition of multi-million dollar, highly complex mission-essential contracts supporting research and development programs and/or Federally Funded Research and Development Center; working with diverse internal and external stakeholders, government agencies, and other entities to execute programs and projects and negotiate mutually agreeable goals; and experience supervising administrative teams and/or personnel, determining professional development needs and assessing employee performance.

This definition of specialized experience is typical work performed at the next lower grade level in the federal service (GS-14).

Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted.

You will be evaluated on the basis of your level of competency in the following areas:

• Managing Human Resources
• Oral Communication
• Planning and Evaluating
• Problem Solving

Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-14).

Education

This job does not have an education qualification requirement.

Additional information

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
• Male applicants born after December 31, 1959 must complete a Pre-Employment Certification Statement for Selective Service Registration.
• You will be required to provide proof of U.S. Citizenship.
• Two year trial/probationary period may be required.
• One year Supervisory probationary period may be required.
• Direct Deposit of Pay is required.
• This position requires you to submit a Public Financial Disclosure Report (OGE 278) or a Confidential Financial Disclosure Report (OGE450) upon entry, and annually thereafter.
• Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.
• You may claim military spouse preference (MSP).
• If a MSP applicant is determined best qualified and selected, placement must be at the full performance level for priority consideration.
• Salary includes applicable locality pay or Local Market Supplement.
• If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application .
• Permanent Change of Station (PCS) allowances may be authorized, subject to the provisions of the Joint Travel Regulations and an agency determination that a PCS move is in the Government Interest.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your résumé and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your résumé and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.

You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation.

Background checks and security clearance

Security clearance
Secret

Drug test required
No

Position sensitivity and risk
Noncritical-Sensitive (NCS)/Moderate Risk

Trust determination process
National security

Required Documents

The documents you are required to submit vary based on the authority you are using to apply (i.e., applying as a veteran, applying as a current permanent Federal employee, applying as a reinstatement, etc).

As described above, your complete application includes your resume, your responses to the online questionnaire, and documents which prove your eligibility to apply. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.

1. Your resume:

• Your resume may be submitted in any format and must support the specialized experience described in this announcement.
• If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.
• For qualifications determinations your resume must contain hours worked per week and the dates of employment (i.e., HRS per week and month/year to month/year or month/year to present). If your resume does not contain this information, your application may be marked as incomplete and you may not receive consideration for this position.
• For additional information see: What to include in your resume .

2. Other supporting documents:

• Cover Letter, optional
• Most recent Performance Appraisal, if applicable
Proof of Eligibility to Apply: Your application must include the documents which prove you are eligible to apply for the vacancy. You must meet the requirements of at least one of the authorities listed in the Who May Apply section above to receive further consideration. Time-in-grade documentation: If you are applying for a higher grade and your SF-50 has an effective date within the past year, it may not clearly demonstrate you meet the one year time-in-grade requirement so you will need to provide an SF-50 which clearly demonstrates you meet the time-in-grade requirements (examples of appropriate SF-50s include Promotions, Within-grade Grade/Range Increases, and SF-50s with an effective date more than one year old)
• NOTE: Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility.