Program Analyst
- Employer
- USAJobs
- Location
- Baltimore, Maryland
- Closing date
- Mar 5, 2021
View more
- Industry
- Government and Public Services, Federal
- Function
- Analyst, Program Manager
- Hours
- Full Time
- Career Level
- Experienced (Non-Manager)
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Duties
Summary
This position manages the administrative activities of the Depleted Uranium (DU) Program and the Toxic Embedded Fragment Surveillance Center (TEFSC), and assuring the activities of the DU/TEFSC staff are conducted in compliance with the policies and guidelines of the DU/TEFSC, the VA Maryland Healthcare System (VAMHCS), and the Department of Veterans Affairs.
Learn more about this agency
Responsibilities
Program Oversight:
The incumbent is responsible for the execution and implementation of the administrative functions of the DU/TEFSC and accountable for the adequacy of these functions. The incumbent serves as the liaison and focal point of all requests to and from the DU/TEFSC and is responsible for resolution of all problems. The DU/TEFSC provides urine uranium testing and analysis for veterans and VA and DoD clinicians, along with clinical surveillance to veterans most affected by DU exposure.
Conducts space utilization, manpower utilization and position management surveys to prepare short
and long-range plans for the DU/TEFSC. Develops both long and short-range policies and plans for the
programs that frequently impacts the function and effects of the programs on a national level. The
surveys, policies and plans may include analysis of work environments, writing scopes of work, writing
staffing and workforce level recommendations, meeting contractual negotiations and obligations,
construction and renovation determinations, space utilization management, budget and fiscal
management, and supply service and equipment procurement. These processes involve regular
assessment of DU/TEFSC needs, monitoring of the status and effect of current procedures, identifying
problem areas, defining the goals to be met, envisioning alternative policies, recommending a course of
action to the Medical Director or VA Central Office (VACO) or other upper level personnel, and implementing the alternative chosen. These policies, plans and surveys affect the overall operation of the programs, the internal operations of the programs, the local VA facility, and has farther reaching effect on all VA and DoD facilities and veterans nationwide in the way that patients are recruited, accepted, monitored and processed in the programs and also the overall operation of the programs.
The incumbent develops, interprets, applies and integrates objective criteria and acceptable standards
for use in quality assurance monitoring activities. Ensures quality assurance issues pertaining to the
program are documented and appropriate follow-up action occurs regarding any problem or
recommendation found or made as a result of the program's quality assurance activities.
Receives and responds to special requests or special assignments from the Medical Director, VACO and DoD and other national and international agencies. These requests can include statistical reports on finance or program activities, staffing reports, analysis and recommendations for program changes, or contracting recommendations. These special assignments involve identification and collection of data and information from databases and other records applicable to the special request, determining the format of the response, and reporting same in writing and/or verbally to satisfy the requirement.
Fiscal Management:
The incumbent has full responsibility for the process of budget planning, execution and analysis for the
DU/TEFSC budget. The incumbent will be responsible for working with Fiscal and A&MM Services to
develop and execute all contracts or agreements (i.e. VA/UMAB Agreements, laboratory testing services
from the Joint Pathology Center; Memorandum of Understanding (MOU) with the VAMHCS and DoD).
Incumbent will be responsible for revising the cost analyses required as stated in the contracts and
agreements.
Personnel Management:
The incumbent is responsible for all personnel and staffing activities of the DU/TEFSC. This includes
monitoring staffing levels, determining staffing needs, utilizing hiring authority in the recruiting process,
writing position descriptions and performance standards, counseling employees, and evaluating
performance. Incumbent represents management at labor management meetings, resolves conflicts
that may arise; coordinates and participates in disciplinary actions; and responds to appeals and
grievances. Incumbent monitors and approves time and attendance for VA and contracted personnel
and will sign for overtime compensation when necessary.
The incumbent is responsible for the supervision of DU/TEFSC in-service training. Identifies areas where
training would be beneficial, develops plans for training, and makes recommendations for training to the
Medical Director.
Staff Supervision:
The incumbent supervises the activity of all DU/TEFSC contracted and VA employees in all levels of
responsibility, which includes performance evaluation, licensing and credentialing requirements, security ID requirements, and other certifications and human resource requirements.
Performs other related duties as assigned.
Work Schedule: Monday thru Friday; 8:00AM to 4:30PM
Compressed/Flexible: May be available
Telework: Available
Virtual: This is not a virtual position.
Position Description/PD#: Program Analyst/PD20025O
Relocation/Recruitment Incentives: Not Authorized
Financial Disclosure Report: Not required
Travel Required
Occasional travel - You may be expected to occasionally travel to other VA Medical Centers and Community Based Outpatients Clinics within the VA Maryland Health Care System.
Supervisory status
No
Promotion Potential
None
Requirements
Conditions of Employment
Qualifications
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/04/2021.
Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.
Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.
You may qualify based on your experience as described below:
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required.
For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/ .
Education
Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/ . If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html .
Additional information
VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.
The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified : applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/ .
Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.
It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.
This job opportunity announcement may be used to fill additional vacancies.
Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.
For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.
If you are unable to apply online view the following link for information regarding an Alternate Application .
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.
Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.
Background checks and security clearance
Security clearance
Other
Drug test required
No
Position sensitivity and risk
Non-sensitive (NS)/Low Risk
Trust determination process
Suitability/Fitness
Required Documents
To apply for this position, you must provide a complete Application Package which includes:
The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please use this checklist to make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's (current/former Federal employees), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.
SF-50, Notification of Personnel Action (if applicable for Time in Grade and/or Eligibility):
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Summary
This position manages the administrative activities of the Depleted Uranium (DU) Program and the Toxic Embedded Fragment Surveillance Center (TEFSC), and assuring the activities of the DU/TEFSC staff are conducted in compliance with the policies and guidelines of the DU/TEFSC, the VA Maryland Healthcare System (VAMHCS), and the Department of Veterans Affairs.
Learn more about this agency
Responsibilities
Program Oversight:
The incumbent is responsible for the execution and implementation of the administrative functions of the DU/TEFSC and accountable for the adequacy of these functions. The incumbent serves as the liaison and focal point of all requests to and from the DU/TEFSC and is responsible for resolution of all problems. The DU/TEFSC provides urine uranium testing and analysis for veterans and VA and DoD clinicians, along with clinical surveillance to veterans most affected by DU exposure.
Conducts space utilization, manpower utilization and position management surveys to prepare short
and long-range plans for the DU/TEFSC. Develops both long and short-range policies and plans for the
programs that frequently impacts the function and effects of the programs on a national level. The
surveys, policies and plans may include analysis of work environments, writing scopes of work, writing
staffing and workforce level recommendations, meeting contractual negotiations and obligations,
construction and renovation determinations, space utilization management, budget and fiscal
management, and supply service and equipment procurement. These processes involve regular
assessment of DU/TEFSC needs, monitoring of the status and effect of current procedures, identifying
problem areas, defining the goals to be met, envisioning alternative policies, recommending a course of
action to the Medical Director or VA Central Office (VACO) or other upper level personnel, and implementing the alternative chosen. These policies, plans and surveys affect the overall operation of the programs, the internal operations of the programs, the local VA facility, and has farther reaching effect on all VA and DoD facilities and veterans nationwide in the way that patients are recruited, accepted, monitored and processed in the programs and also the overall operation of the programs.
The incumbent develops, interprets, applies and integrates objective criteria and acceptable standards
for use in quality assurance monitoring activities. Ensures quality assurance issues pertaining to the
program are documented and appropriate follow-up action occurs regarding any problem or
recommendation found or made as a result of the program's quality assurance activities.
Receives and responds to special requests or special assignments from the Medical Director, VACO and DoD and other national and international agencies. These requests can include statistical reports on finance or program activities, staffing reports, analysis and recommendations for program changes, or contracting recommendations. These special assignments involve identification and collection of data and information from databases and other records applicable to the special request, determining the format of the response, and reporting same in writing and/or verbally to satisfy the requirement.
Fiscal Management:
The incumbent has full responsibility for the process of budget planning, execution and analysis for the
DU/TEFSC budget. The incumbent will be responsible for working with Fiscal and A&MM Services to
develop and execute all contracts or agreements (i.e. VA/UMAB Agreements, laboratory testing services
from the Joint Pathology Center; Memorandum of Understanding (MOU) with the VAMHCS and DoD).
Incumbent will be responsible for revising the cost analyses required as stated in the contracts and
agreements.
Personnel Management:
The incumbent is responsible for all personnel and staffing activities of the DU/TEFSC. This includes
monitoring staffing levels, determining staffing needs, utilizing hiring authority in the recruiting process,
writing position descriptions and performance standards, counseling employees, and evaluating
performance. Incumbent represents management at labor management meetings, resolves conflicts
that may arise; coordinates and participates in disciplinary actions; and responds to appeals and
grievances. Incumbent monitors and approves time and attendance for VA and contracted personnel
and will sign for overtime compensation when necessary.
The incumbent is responsible for the supervision of DU/TEFSC in-service training. Identifies areas where
training would be beneficial, develops plans for training, and makes recommendations for training to the
Medical Director.
Staff Supervision:
The incumbent supervises the activity of all DU/TEFSC contracted and VA employees in all levels of
responsibility, which includes performance evaluation, licensing and credentialing requirements, security ID requirements, and other certifications and human resource requirements.
Performs other related duties as assigned.
Work Schedule: Monday thru Friday; 8:00AM to 4:30PM
Compressed/Flexible: May be available
Telework: Available
Virtual: This is not a virtual position.
Position Description/PD#: Program Analyst/PD20025O
Relocation/Recruitment Incentives: Not Authorized
Financial Disclosure Report: Not required
Travel Required
Occasional travel - You may be expected to occasionally travel to other VA Medical Centers and Community Based Outpatients Clinics within the VA Maryland Health Care System.
Supervisory status
No
Promotion Potential
None
Requirements
Conditions of Employment
- You must be a U.S. Citizen to apply for this job
- Designated and/or random drug testing may be required
- Selective Service Registration is required for males born after 12/31/1959
- You may be required to serve a probationary period
- Subject to background/security investigation
- Selected applicants will be required to complete an online onboarding process
Qualifications
To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/04/2021.
Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.
Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.
You may qualify based on your experience as described below:
- Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: applying analytical and evaluative methods and techniques to issues or studies concerning the efficiency and effectiveness of program operations; Reviewing and applying pertinent laws, regulations, policies and precedents which affect the use of program and related support resources in the area studied; Identifying major issues, program goals and objectives, work processes, and administrative operations of the organization; experience in personnel management to include skill in dealing with people and the ability to provide supervision..
- Administration and Management
- Budget Administration
- Managing Human Resources
- Planning and Evaluating
- Problem Solving
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required.
For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/ .
Education
Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/ . If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html .
Additional information
VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.
The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified : applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/ .
Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.
It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.
This job opportunity announcement may be used to fill additional vacancies.
Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.
For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.
If you are unable to apply online view the following link for information regarding an Alternate Application .
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.
Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.
Background checks and security clearance
Security clearance
Other
Drug test required
No
Position sensitivity and risk
Non-sensitive (NS)/Low Risk
Trust determination process
Suitability/Fitness
Required Documents
To apply for this position, you must provide a complete Application Package which includes:
- Resume
- SF-50/ Notification of Personnel Action
The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please use this checklist to make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's (current/former Federal employees), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.
- Cover Letter
- DD-214/ Statement of Service
- Disability Letter (VA)
- Performance Appraisal
- Resume
- SF-50/ Notification of Personnel Action
- Transcript
SF-50, Notification of Personnel Action (if applicable for Time in Grade and/or Eligibility):
- Most recent SF-50 if you are a current or former Federal employee
- An SF-50 showing your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade
- Award 50's do not provide sufficient information and will not be accepted for the purpose of verifying time-in-grade.
- Examples of appropriate SF-50's include:
- Within grade increases at the highest grade held; or
- Promotions with an effective date more than one year old; or
- SF-50's at the highest grade held with an effective date more than one year old.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
You need to sign in or create an account to save a job.
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