Business Operations Manager

Employer
USAJobs
Location
Washington, D.C
Posted
Feb 27, 2021
Closes
Mar 07, 2021
Hours
Full Time
Duties

Summary

This position is located in the Architect of the Capitol (AOC), Office of the Chief Operations, Facility Manager, Supreme Court Buildings and Grounds. The selectee will serve as the Business Operations Manager, providing essential business services and management leadership related to procurement, budget, material management, human capital management, and strategic planning in support of the goals and operations of the Supreme Court.

Learn more about this agency

Responsibilities

THIS POSITION IS ADVERTISED FOR CURRENT AOC EMPLOYEES ONLY

The Business Operations Manager will serve as liaison with the Office of the Chief Financial Officer; the Acquisition and Material Management Division; the Information Technology Division; the Human Capital Management Division; the Performance, Strategy and Innovation Division, and other offices and jurisdictions of the AOC. The Office of the Facility Manager is organized in three Divisions: Supreme Court Operations and Maintenance (O&M) Supreme Court Capital Programs and Thurgood Marshall Federal Judiciary Building (TMFJB) Facility Operations Divisions. Develops and oversees the $15M annual facility maintenance and construction programs for the Supreme Court Buildings and Grounds and the $32M annual facility maintenance and project programs for the Thurgood Marshall Building.

Duties:

Budget Formulation, Execution and Financial Management
  • Oversees and manages the Supreme Court's budget operations, including long- and short-term budget formulation and execution. Analyzes appropriation legislation for impact on assigned programs and funds.
  • Develops planning and performance analyses and evaluations that encompass programmatic budget milestones. Leads planning of management and decision-making for effective resource allocation.
  • Analyzes financial and budget control and balance statements to ensure proper execution of funds.
  • Oversees the administration of travel and training requirements and funding for a variety of programs, ensuring that travel and training requests are within budget allocations and in support of programmatic priorities.

Acquisition, Program Management and Material Management
  • Leads procurement processes and serves as the primary liaison for procurement efforts. Provides expert guidance to Supreme Court Buildings and Grounds (SCBG) staff in a broad range of procurement activities, including purchase cards and contracts. Reviews scopes of work, solicitations, and cooperative agreements.
  • Initiates procurement actions supporting Supreme Court's Buildings and Grounds mission. Prepares requisitions and serves as a Contracting Officer's Technical Representative (COTR). Oversees SCBG purchase card program. Oversees SCBG minor property program.
  • Ensures that SCBG meets all government and agency regulations, policies and procedures. Provides procurement advice and assistance to program managers and technical end users on contract and procurement policies, problems, or issues.

Strategic Planning, Evaluation, Analysis and Reporting
  • Performs studies and reviews to understand and plan for organizational structure, policy, process, operation, and financial implications. Recommends changes to improve efficiency.
  • Develops and leads implementation of strategic plan initiatives for SCBG and oversees efforts to meet broader AOC strategic planning goals.
  • Identifies and develops data required to manage and direct programs, including developing, monitoring and reviewing dashboard metrics.
  • Develops comprehensive reports regarding improvements or changes needed to reach current and future strategic goals. Compiles information and generates responses to reporting requests from the AOC, Office of Inspector General (OIG) and Congress.

Human Capital Management
  • Leads the development and implementation of human capital management programs at SCBG. Serves as the primary interface to the Human Capital Management Division (HCMD) for the coordination of talent acquisition and position classification, position management, employee and labor relations issues, human capital planning, and performance management.
  • Implements programs to further the goals of equal employment opportunity (EEO) goals by taking positive steps to ensure the accomplishment of EEO objectives and by adhering to nondiscriminatory non-retaliatory employment practices in regard to race, color, religion, sex, sexual orientation, genetic information, national origin, age or disability.
  • Guides SCBG Supervisors in developing multi-year organization and plans to better align staff competencies to needs and strategic vision. Works cooperatively with HCMD's Training and Employee Development Branch to ensure that training efforts are in line with the AOC mission, objectives, policies and procedures.

Supervisory Duties
  • Exercises the full range of supervisory responsibilities for a team of administrative staff and additional assigned employees supporting operations across SCBG. Establishes guidelines and performance expectations for employees, which are clearly communicated through the formal employee performance management system.
  • Enriches and develops employee skills through coaching, mentoring and training.


Travel Required

Not required

Supervisory status
Yes

Promotion Potential
14

Requirements

Conditions of Employment

  • You must be a U.S. Citizen.
  • You must be able to pass a drug test.
  • Your resume and question responses must demonstrate the job-related KSAs.
  • You must meet the definition of specialized experience.


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Qualifications

You must meet the United States Office of Personnel Management's (OPM) qualification requirements (including specialized experience and/or educational requirements) for the advertised position. You must meet all eligibility and qualifications requirements by the closing date of the job announcement. Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on the OPM web site at OPM Qualification Standards

Specialized experience is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level.

For the GS-14, candidates for this position must have at least 52 weeks of specialized experience equivalent to the GS-13 grade level in the Federal service.

Specialized experience is defined as having experience: (1) Providing administrative and technical leadership or supervision to employees; (2) Managing budget operations, including long- and short-term budget formulation and execution; (3) Serving as Contracting Officer's Technical Representative (COTR) or equivalent experience managing contracts; (4) Interfacing with a Human Capital Management Division or equivalent organization for the coordination of talent acquisition and position classification, position management, employee and labor relations issues, human capital planning and performance management; and (5) Applying business and management principles involved in strategic planning and coordination of people and resources.

Education

Additional information

Welcome Veterans. The Veterans Employment Opportunities Act of 1998 (VEOA) gives veterans' preference rights in the legislative branch to certain veterans as applied by the Congressional Accountability Act. Veterans' preference is applied on this vacancy announcement. If you are a veteran and have been separated under honorable conditions, you must submit a copy of your DD-214 or other proof of eligibility; SF-15, if applicable; and Department of Veterans Affairs documentation of disability, if applicable. For more information, please visit OPM vet guide

If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System. If you are exempt from registration under Selective Service Law, you must provide appropriate proof of exemption. Please visit the Selective Service System website for more information.

DRUG TESTING: The Architect of the Capitol (AOC) is a Drug Free Workplace. As part of the AOC's suitability assessment, a candidate tentatively selected for a position who is not currently an AOC employee is required to submit to screening for illegal drug use. Satisfactory completion of a drug test is a condition of employment with the Agency. A candidate must test negative prior to being eligible for appointment into a position. We will schedule, provide and cover the cost for the drug test.

The selectee(s) under the vacancy announcement for this position is subject to a criminal record check by the U.S. Capitol Police and satisfactory adjudication to be eligible for employment at the Architect of the Capitol.

The Architect of the Capitol is an E-VERIFY Participant. E-VERIFY is an Internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security (DHS) and Social Security Administration records to confirm employment authorization in the United States. If you are selected for this position, the documentation that you present for purposes of completing the DHS Form I-9 will be verified through the DHS "E-VERIFY" electronic system. For more information on E-Verify, please visit http://www.dhs.gov/files/programs/gc_1185221678150.shtm

The Architect of the Capitol is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, sex, religion, age, national origin, sexual orientation, gender identity, genetic information and/or disability.

This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be made on a case-by-case basis.

Moving expenses are not authorized.

Relocation expenses are not authorized.

Probationary Period - A newly appointed selectee is subject to the completion of a one-year trial/probationary period, regardless of whether or not a trial/probationary period has been completed previously with the Architect of the Capitol or another Federal agency.

This vacancy announcement may be used to fill additional vacancies in any of the jurisdictions of the Architect of the Capitol.

All application materials become the property of the Architect of the Capitol.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Review your resume and responses carefully. Your eligibility for consideration and qualifications for the position will be determined based upon a review of your detailed resume and your responses to job specific self-assessment questions.

Your resume will be evaluated based on evidence of your ability to demonstrate the knowledge, skills, and abilities (KSAs) for this position, possession of any specialized experience, and how well your background and experience relates to the self-assessment questions in the job announcement. The self-assessment questions relate to the following knowledge, skills, abilities, and competencies:
  • Experience overseeing and managing budget operations, including long- and short-term budget formulation and execution.
  • Work experience performing studies and reviews to plan organizational structure, policy, process, strategic plans, operation and financial implications.
  • Performing the full range of supervisory responsibilities for a team of administrative staff and additional assigned employees supporting the Supreme Court operations.
  • Providing expert guidance on a broad range of procurement activities, to include purchase cards, contracts and reviewing scopes of work, solicitations and cooperative agreements.
  • Possessing effective communication skills in order to interact with employees, the public and high-ranking officials to settle controversial issues.

  • Your responses to the self-assessment questions serve as the basis for your initial rating. You will receive a numerical score based on your responses to these questions. Next, your responses will be evaluated by a Human Resources Specialist and/or a subject matter expert against the information provided in your resume and optional cover letter. Your resume must support your answers to the self-assessment questions. Falsifying your background, education and/or experience is cause for non-selection or disqualification from further consideration.

    Please note that a complete application is required for consideration. (Please review the "Required Documents" section of this job announcement to see what must be included in a complete application).

    To preview questions please click here .

    Background checks and security clearance

    Security clearance
    Other

    Drug test required
    No

    Position sensitivity and risk
    Non-sensitive (NS)/Low Risk

    Trust determination process
    Suitability/Fitness

    Required Documents

    The Architect of the Capitol's job application process is designed to ensure that we only ask you for the information that is absolutely needed to evaluate your qualifications and eligibility for the position.

    To apply for this position, you only need to submit online the following: a) your resume and 2) answer the online vacancy assessment questionnaire. The online questionnaire contains eligibility and screening questions and other relevant supplemental information. No additional documentation or attachment is required at the time of application.

    We ask that you prepare and submit a resume that best describes fully your background experience, skills, abilities, education, training and other relevant credentials. The resume should include dates of employment.

    Nothing further is required until it is requested by the staff of the Human Capital Management Division. If additional documentation is required for a position, you will be asked to provide it during the selection process or upon selection. At that point, we may ask you to submit documentation to support statements made in your resume.

    For example, we may ask you to provide documents such as college transcripts, copy of diploma or proof of Federal employment status. If the position requires a license or certification, we will ask candidate(s) to provide proof at the time of selection.

    If you are claiming veterans' preference, we may ask you to submit proof of Veterans preference (DD-214, and, if claiming 10-point preference, the SF-15 plus proof required by that form).

    If you fail to provide the required documents, we will withdraw a tentative job offer made and/or remove you from further consideration.

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