Senior Grants Specialist

Reston, Virginia
Feb 26, 2021
Apr 02, 2021
Accountant, Other
Full Time

Founded in 1936, the National Wildlife Federation has grown into America's largest and most trusted grassroots conservation organization with 53 state/territorial affiliates and more than six million members and supporters, including hunters, anglers, gardeners, birders, hikers, campers, paddlers, etc. The mission of the National Wildlife Federation is to unite all Americans to ensure wildlife thrive in our rapidly changing world.  The organization's programs focus on conserving wildlife, restoring habitat and waterways, expanding outdoor opportunities, connecting children with nature, and addressing the causes and consequences of climate change. 

To advance our mission, we are seeking a full-time Senior Grants Specialist to join our team, in Reston, VA.  (Due to COVID-19 all employees are working remotely until we make return to work decisions). 

As our Senior Grants Specialist you will serve as the in-house expert on all government funded restricted revenue and grant award compliance for the finance department in your assigned area(s). You’ll be generally responsible for effectively providing financial management, financial and narrative reporting, training, analysis, and communication for NWF grants through a collaborative effort with the Philanthropy department, Conservation and Education programs, Finance and other internal staff throughout the organization. Your program assignments and terms may vary depending on priorities. 

In this role you will:

  • Manage and track all government grants and other restricted revenue sources within the assigned departments which includes:

Responsibility for the coordination between Program, Philanthropy, and Finance departments in preparing and reviewing budget proposals for grants. Providing ongoing financial compliance related guidance and training for staff. Responsible for financial compliance for all assigned donor agreements once grant funds have been secured by monitoring all revenue and expenses, including reviewing allowable costs, related to grant funded programs. During the annual budgeting process, managing the restricted revenue portion of the new budget by communicating with Philanthropy, Finance and program managers to accurately reflect known and anticipated restricted revenue sources.

Monitoring appropriate financial and reporting systems, such as Infor CloudSuite, iBudget (an in-house reporting and budgeting tool) and FileMaker, to ensure accurate and up-to-date information. Serving as point person to review, code, and track all grant revenue and monitor such expenses for programs. Ensuring highly accurate and timely monthly reprojections are completed in iBudget in the monthly closing process. Managing year-end process of recording and reconciling revenue with program staff and Finance. Coordinating with the Director of Finance and other team members to ensure year-end journal entries are prepared accurately and timely.

  • Ensure accurate and timely reporting to donors and analysis for departments and management:

In coordination with program directors, Philanthropy, and Finance, produce and submit financial and narrative reports as required by donors or auditors related to grant funds or grant funded program work. Ensure that reporting adheres to 2 CFR 200 Uniform Guidance and other funder requirements both in content and deadlines as well as that it matches financial information tracked in various systems within NWF.

  • Communications:

Serve as the point person for assigned NWF department interactions and communications about restricted revenue. Serve as liaison between Conservation and Education programs, Philanthropy, and Finance in addition to any other departments regarding the tracking, compliance, and information flow related to grant funded programs. Recognizes informational needs for each department at various stages in the grants process (from budget creation to report submittal).

  • Other duties as assigned:

Produce journal entries as needed for restricted revenue. Assist the Director of Finance with preparation of annual Single Audit schedules, preparation of the Schedule of Expenditures of Federal Awards (SEFA), and assist with preparation of NICRA submissions. Occasional work on special projects.


  • B.S. or B.A. in Accounting or Finance or equivalent experience.
  • Minimum five years of experience in financial management of government agreements and financial nonprofit experience, preferably in Finance or Philanthropy related to grant operations and compliance, with some overlap in program work.
  • Demonstrable skill in creating and tracking budgets and expenses;
  • Ability to collaborate with diverse groups of people around a purpose, and can also work well independently
  • Knowledge of nonprofit financial reporting and Uniform Guidance requirements, strong financial analysis and presentation abilities
  • Understanding of donor/nonprofit relationships
  • Strong verbal and written communication and customer service skills
  • Ability to communicate financial concepts to non-financial professionals
  • Attention to detail, strong organizational skills and ability to work with a high degree of accuracy
  • Must consistently meet deadlines
  • Proficiency in Microsoft Office Suite, advanced Excel capabilities and knowledge of databases, preferably FileMaker and Essbase, or willingness to learn.

Preferred Qualifications:

  • Experience with environmental education or conservation issues
  • Experience with Infor CloudSuite Financials or other financial software a plus

Your actions are expected to reflect the staff values of the National Wildlife Federation: collaboration, mindfulness, empowerment, inclusivity, and mission focus.

Travel Requirements:

There will be minimal travel in the local area; as needed out of area not exceeding three times per year.


Applications will be reviewed on a rolling basis.

The salary range for this position is currently mid 70’s to low 80’s annually. 

The National Wildlife Federation values work-life balance and a family-friendly atmosphere.  Our paid time-off includes 3 weeks of vacation leave, open wellbeing leave, 10 paid holidays, 3 floating holidays, a week-long winter break, and additional leave options, per year.  In addition, our benefits package includes medical, dental, and vision insurance, company paid life insurance, AD&D, short and long-term disability, 16 weeks of paid FMLA leave, 403b retirement plan with employer matching and annual contribution, adoption benefits, and flexible work options including telecommuting, non-traditional work hours, and compressed work weeks.  Applicants are invited to learn more about National Wildlife Federation’s benefits package at [].

We strive to increase diversity, equity, inclusion and justice (DEIJ) in all elements of our work and with our partners to support the interdependent needs of wildlife and people in a rapidly changing world.  We recruit, employ, train, compensate, and promote regardless of race, religion, creed, national origin, ancestry, sex (including pregnancy), sexual orientation, gender identity (including gender nonconformity and status as a transgender individual), age, physical or mental disability, citizenship, genetic information, past, current, or prospective service in the uniformed services, or any other characteristic protected under applicable federal, state, or local law. We are proud to be an equal opportunity employer.  Applicants are invited to learn more about National Wildlife Federation’s commitment to diversity, equity, and inclusion at []

If you have a disability and require an accommodation or assistance with our online application process, please tell us how we can help by calling us at 703-438-6244.

The requirements listed in our job descriptions are guidelines, not hard and fast rules, and if you have 75% of the qualifications listed we encourage you to apply.  Your experience refers to paid and unpaid experience, including volunteer work, which helps build the competencies, knowledge, and skills that translates directly to our openings.  Applying gives you the opportunity to be considered.

If selected for this position, a background check will be conducted.

Candidates should submit a cover letter and resume directly at

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