Staff Assistant

Employer
USAJobs
Location
Washington, D.C
Posted
Feb 25, 2021
Closes
Mar 04, 2021
Function
Administrative
Hours
Full Time
Duties

Summary

This position is located in the Offices of the Federal Service Impasses Panel (FSIP) within the Federal Labor Relations Authority (FLRA). The Staff Assistant will work for the Executive Director of FSIP. FSIP is responsible for providing assistance in resolving negotiations impasses between federal agencies and exclusive representatives under § 7119 of the (FLRA) Statute. The FSIP is composed of a Chairman and at least six other members, who are appointed by the President. Id. § 7119(c)(2).
Learn more about this agency

Responsibilities

MAJOR DUTIES AND RESPONSIBILITIES

The incumbent serves as Staff Assistant working under the general supervisor of the Executive Director of FSIP. Incumbent is responsible for the administrative management of the office. This responsibility includes coordinating operations within that office with other elements of the FLRA, basic budget analysis and reporting, maintenance of the computerized case tracking, coordinating and preparing documents relating to travel management such as making reservations and preparing vouchers, coordinating and preparing time and attendance matters, obtaining supplies and equipment, monitoring property management, serving as point of contact for Freedom of Information Act (FOIA) requests, maintenance of office equipment, review office correspondence, and other similar administrative matters within the FSIP office. Incumbent applies personal knowledge of administrative requirements and matters to complete daily business items and tasks. Incumbent performs numerous assignments as summarized below, to assist the Executive Director, FSIP Staff, or members of the Panel.
  • Maintains Executive Director's schedule of speaking engagements and attendance at major conferences, including gathering all relevant information and providing it to the Executive Director to consider in deciding whether or not to commit to the engagement.
  • Makes appropriate arrangements, such as transportation or travel arrangements and publicity.
  • Maintains schedule of speaking engagements and attendance at major conferences or hearings.
  • Acts as a confidential assistant to the Executive Director in the preparation of performance appraisals, responding to internal labor relations issues and other sensitive managerial issues. Receives and screens all incoming visitors, case documents and other mail received in the office.
  • Using knowledge and experience with ongoing activities and the Executive Director's views and preferences, the incumbent takes action on various issues affecting FSIP, consulting with the Executive Director on matters involving policy precedent or potential conflict. In the absence of the immediate supervisor, the incumbent will tentatively reschedule activities such as conflicts in speaking engagements. Incumbent schedules speaking engagements and attendance at major conferences, conducting preliminary discussions prior to commitment.
  • Prepares correspondence and other written documents for the Executive Director or FSIP Chairman's signature. Access to supervisor's personal correspondence in the performance of duties requires the incumbent to exercise appropriate confidentiality.
  • Coordinates and tracks the status of cases for the FSIP program, enters data into the Agency's case management software ensuring data accuracy, develops and/or implements methods to improve internal case tracking and administrative processing procedures for FSIP, offers guidance, assistance, and training for using the internal case tracking system, generates case status reports, and reviews FSIP draft decisions for proper format, grammar and typographical accuracy.
  • Reviews all written communications and case materials for the Executive Director's personal consideration and decision to determine what action is being requested of the Executive Director and ensures completeness of the communication or case file.
  • Undertakes special assignments and/or studies to provide the Executive Director with information on which to base policy, procedural, judicial and administrative decisions.


Travel Required

Not required

Supervisory status
No

Promotion Potential
11

Requirements

Conditions of Employment

  • Must be a citizen of the United States.
  • Must be able to pass and maintain a background investigation.
  • Males born after 12/31/1959, must be registered with the Selective Service.
  • You may be required to serve a one year probationary period.


Qualifications

For the GS-11 Level: To qualify at the GS-11 level, applicants must posses one year of specialized experience equivalent to the next lower grade.

Your resume serves as the basis for qualification determination and must highlight your most relevant and significant work experience and education (if applicable) as it relates to this job opportunity.

Time-In-Grade Requirements- If you are a current or former Federal employee you must have completed one year of time-in-grade at the next lower grade level by the closing date of this announcement, or previously served at the same or higher grade as the position being filled.

Probationary Period - If this is your first year of service in a career-conditional appointment, then you must serve a probationary period.

Education

There is no educational requirement.

Additional information

  • Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service system, or are exempt from having to do so under the Selective Service Law. See http://www.sss.gov/ .
  • Equal Opportunity Employer - FLRA is an Equal Opportunity Employer. All applicants will receive consideration regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, physical disability, genetic information (including family medical history), political affiliation, union affiliation or non-affiliation, marital status, or any other non-merit reason. Equal employment opportunity policy: The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors.
  • Hatch Act - The Hatch Reform Amendments of 1993 (Public Law 103-94) prohibit individuals from requesting, making, transmitting, accepting, or considering political recommendations (as defined in 5 U.S.C. 2202) in effecting personnel actions.
  • Reasonable Accommodation - FLRA provides reasonable accommodation to applicants with disabilities where appropriate. If you need a reasonable accommodation for any part of the application or hiring process, please notify the FLRA's Human Resources Division. Decisions on reasonable accommodation requests will be made on a case-by-case basis.
  • Transportation and Relocation Expenses Are Not Authorized-FLRA will not pay any travel, transportation, or relocation expenses. Any travel, transportation, and relocation expenses associated with reporting for duty are the responsibility of the selected candidate.
  • Promotion Potential - FLRA is not making a commitment and is not obligated to provide future promotions to you if you are selected for a vacancy with promotion potential. Future promotions will be dependent on performance, workforce analysis, and budget approval.
  • All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choice.
  • Special Appointing Authorities - If you are applying under the special appointing authority such as those authorized for the severely disabled (Schedule A) or Vietnam era and disabled veterans (VRA), you will be asked to submit documents showing eligibility to non-competitively apply under Merit Assignment announcements. Please indicate the type of special appointment you are seeking on your application. For more info on non-competitive appointments and supporting documents, please visit Federal Employment of People with Disabilities or Feds Hire Vets - Special Hiring Authorities for Veterans.


How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

A review of your resume and supporting documentation will be made and compared against your responses to the assessment questionnaire to determine if you are qualified for this job. If a determination is made that you have inflated your qualifications and or experience, you may lose consideration for this position.

Candidates who apply under Competitive Merit Promotion procedures will undergo a qualification review to determine if they are highly qualified based on the content of their resume and their responses to the questionnaire. Highly qualified candidates will be referred if all required supporting documentation has been provided.

Candidates who apply under Noncompetitive and Special Hiring Authorities procedures will undergo a qualification review to determine if they are minimally qualified based on the content of their resume and their responses to the questionnaire. Qualified candidates will be referred if all required supporting documentation has been provided.

Background checks and security clearance

Security clearance
Confidential

Drug test required
No

Position sensitivity and risk
Moderate Risk (MR)

Trust determination process
Suitability/Fitness

Required Documents

ALL Applicants: You must submit a resume supporting your specialized experience. The following documents must be included in your package by the closing date of the announcement.
  • Resume showing relevant experience (start/end dates in this format: mm/yy). Content of your resume will be used to verify your qualifications. Therefore, it is important that the information be specific, detailed where appropriate and complete. Please also include:
  • Position title, grade, series and agency name of each employer
  • Education and training you have completed.
  • Completed Online Assessment Questionnaire.
  • Notification of Personnel Action (SF-50) - All current or former Federal employees must submit a copy of your SF-50 with position, pay plan, series, grade level, tenure, agency and salary. If you are applying for a higher grade, please provide the SF-50 which demonstrates serving 52 weeks at the next lower level, or at the highest grade level achieved. If you have promotion potential in your current position, please provide proof.
  • Form DD-214 OR VA letter and Standard Form 15, if eligible under VEOA or VRA.
  • Proof of eligibility if applying under a special appointing authority.

  • Are you qualifying based on education? Submit a copy of your college transcript (unofficial is acceptable at this time; however, official copies will be required prior to entrance on duty) or a list of coursework with hours completed. Education must be from an institution accredited by an agency recognized by the U.S. Department of Education.

    Are you claiming special priority selection rights under the Agency Career Transition Assistance Program (CTAP)? You must submit a separation notice; your most recent SF-50 (noting your current position, grade level and duty location); a current (or last) performance rating of record of at least fully successful or equivalent; an agency certification that you cannot be placed after injury compensation has been terminated; an OPM notification that your disability annuity has been terminated; or a Military Department of National Guard Bureau notification that you are retired under 5 U.S.C. 8337(h) or 8456.

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