Student Trainee (Administrative), (Not to Exceed 89 days) GS-0399-01/02/03/04/05

Alexandria, Virginia
Feb 24, 2021
Mar 04, 2021
Full Time


This internship opportunity allows students to see how both the federal government and NSF operate. Together, we ensure that the daily operations at NSF run smoothly and serve the needs of the science, engineering and education communities to produce results. Join us today! Positions under this vacancy announcement will be filled under the Internship component of the Pathways Programs hiring authority.

Learn more about this agency


Our Student Trainees (Administrative) are clerical positions. They provide support to National Science Foundation scientists and administrators who promote and fund the best possible awards through grants. These positions can be your first step into a fulfilling career at NSF!

As a Student Trainee (Administrative) you will:
  • Type a variety of documents
  • Enter data
  • Sort and distribute mail
  • Maintain files
  • Assist office visitors and callers

  • Oral Communication
  • Written Communication
  • Computer Skills
  • Customer Service

  • Travel Required

    Not required

    Supervisory status

    Promotion Potential


    Conditions of Employment

    • You must have a GPA of 2.5 or higher on a 4.0 scale.
    • You must type 40 words per minute with no more than three errors.
    • You must be taking at least a half-time course load.
    • Background investigation.
    • Selective Service registration required for male applicants, unless exempt.
    • US citizenship.

    It is NSF policy that NSF personnel employed at or IPAs detailed to NSF are not permitted to participate in foreign government talent recruitment programs. Failure to comply with this NSF policy could result in disciplinary action up to and including removal from Federal Service or termination of an IPA assignment and referral to the Office of Inspector General. Foreign Talent Definitions
    • When you apply for a summer position, you are not applying for one specific position.
    • This vacancy announcement will be used to select multiple interns to work at the National Science Foundation.
    • Eligible candidates must be currently enrolled and taking at least a half-time course load in an accredited academic institution and maintain a 2.5 GPA or higher. Proof of current enrollment, current transcripts, and GPA MUST be included in your application package.
    • To be considered for other Intern positions at NSF, you must re-apply each time a new announcement is posted.
    • This position is temporary and will not to exceed 89 days. Appointments may be extended for up to one year. Students who are unable to work during the school year may, with supervisory approval, be placed on LWOP to return during the winter holiday, if they remain eligible under Pathways
    • Appointments made under this announcement are not eligible for a non-competitive conversion to a permanent or term position in the Competitive Service.
    • Interns will be required to sign a Pathways Programs Participant Agreement prior to appointment.

    Experience refers to paid & unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) & other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills & can provide valuable training & experience that translates to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

    All qualification requirements must be met by the closing date of the announcement.

    You must answer all job-related questions in the eRecruit questionnaire.

    All online applicants must provide a valid email address. If your email address is inaccurate or your mailbox is full /blocked, you may not receive important communication that could affect your consideration for this position.

    This position is in the bargaining unit.


    • You must be able to type at least 40 words per minute with no more than three errors.
    • To apply for the GS-1 level ($12.34 per hour) job, you must have some general experience which is progressively responsible clerical or office work OR currently enrolled in high school or in a GED program
    • To apply for the GS-2 level ($13.88 per hour) job, you must have 3 months of full-time clerical experience OR have graduated from high school (e.g., freshmen year of college).
    • To apply for the GS-3 level ($15.14 per hour) job, you must have 6 months of full-time clerical experience OR 1 year of education above the high school (e.g., be going into your sophomore year of college).
    • To apply for the GS-4 level ($17.00 per hour) job, you must have 1 year of full-time clerical experience OR 2 years of education above high school (e.g., be going into your junior year of college).
    • To apply for the GS-5 level ($19.01 per hour) job, you must have 1 year of full-time experience at the GS-4 level OR successfully completed 4 full years of education above the high school level (e.g., going into your 5th year of college or graduated with a Bachelor's degree and enrolled in a Master's program).
    • A combination of education and experience can also be used to qualify for all levels.


    Education may be substituted for experience as described in "Qualifications."

    Additional information

    Relocation expenses will NOT be paid.

    This announcement is open to All US Citizens who meet citizenship and eligibility requirements.

    Federal Appropriations Law requires that Non-Citizens meet certain eligibility criteria to be considered. Therefore, Non-Citizens must certify eligibility by signing and attaching this Citizenship Affidavit to their application. Non-citizens who do not provide the affidavit at the time of application will not be considered.

    This announcement may be used to fill like positions in other organizations within the National Science Foundation.

    NSF has determined that all of its positions are eligible for telework. Work suitable for telework depends on job duties; therefore, employees must receive approval from their supervisor for telework and have a telework agreement in place. Entering into a telework agreement is voluntary.

    The Selected Candidate(s) may be subject to a background investigation.

    How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.

    Applicant qualifications will be assessed based on the level of completed education and relevant work experience at the closing date of the announcement. Category rating procedures will be used to rank and select eligibles. Based on your responses to the occupational questionnaire, you will be assigned a score. Your score will determine in which of three categories you will be placed: Excellent, Very Good, or Good. Under this process, veterans will be assigned to the appropriate category (without additional preference points) and then placed at the top of their category.

    Veterans with service-connected disability of 10% or more will be placed at the top of the highest quality category.

    The information contained in your resume and supporting documentation will be compared to your responses to the Occupational Questionnaire to determine the degree to which you meet the competencies required of this position. Please ensure you answer all questions accurately. Your responses are subject to verification. In support of your responses provided in the Occupational Questionnaire, your resume should include verbiage that describes your experience relative to the position for which you are applying and provide examples that show the depth of knowledge, level of skill, or degree of ability you possess. If your application does not support your responses to the Occupational Questionnaire or your application is not complete, it may affect your evaluation or result in your name being removed from further consideration.

    Applicants eligible for selection preference under the Interagency Career Transition Assistance Plan (ICTAP) or CTAP must meet the agency definition of "well qualified." In NSF categories, this means at least "Very Good."

    To preview questions please click here .

    Background checks and security clearance

    Security clearance

    Drug test required

    Position sensitivity and risk
    Non-sensitive (NS)/Low Risk

    Trust determination process

    Required Documents

    You are strongly encouraged to submit all required documents at the time you submit your resume. Cover letters are optional.

    • You MUST submit your official or unofficial college transcripts, including your cumulative GPA, with your application. This office will be unable to determine qualification eligibility without transcripts. Applications without transcripts are incomplete applications and will be rated "INELIGIBLE". Transcripts will NOT be accepted after the closing date of this announcement.
    • You MUST provide proof of enrollment for the current Spring/Fall 2021 academic term (i.e., course schedule, acceptance letter, letter from the registrar). Applications without proof of enrollment are incomplete applications and will be rated "INELIGIBLE". Proof of Enrollment will NOT be accepted after the closing date of this announcement.

    If you are entitled to veterans' preference:

    You must submit all required documents at the time you complete your application or it will not receive further consideration.

    You must provide a copy of your DD-214, CERTIFICATE OF RELEASE FROM ACTIVE DUTY, and you should indicate the type of veterans' preference you are claiming on your resume. Your veterans' preference entitlement will be verified by the employing agency.

    For 5-point veterans' preference, submit a copy of your DD-214 (Member 4 Copy), or an official statement of service from your command if you are currently on active duty, or other official documentation (e.g., documentation of receipt of a campaign badge or expeditionary medal) that proves your military service was performed under honorable conditions.

    For 10-point veterans' preference, please submit a Standard Form (SF) 15, Application for 10-Point Veteran Preference, DD-214, and the required documentation requested by this form.

    For information on veteran's eligibility visit:

    Non-Citizens may apply, but must certify eligibility by signing and attaching this Citizenship Affidavit to their application. However, non-citizens may NOT be converted to competitive service appointments.

    At the time of application, if you choose not to upload the documents, you will be directed to a webpage which lists the available fax coversheets for any documents we require. (Veterans note: documents related to veteran's preference are requested only when you first register in NSF's eRecruit system.) Please print out the appropriate fax coversheet(s) and follow the instructions carefully.

    All faxing/uploading must be completed before 11:59 PM Eastern Time on the vacancy closing date. If you are faxing your information, please use extreme care in dialing the fax number to assure we receive your information. You will receive an email confirmation of receipt of your faxed and/or uploaded document(s).

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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