Supervisory Operations Specialist

Employer
USAJobs
Location
Washington, D.C
Posted
Feb 23, 2021
Closes
Feb 25, 2021
Hours
Full Time
Duties

Summary

This position is located in the Department of the Chief Executive Officer, Office of the National Civilian Community Corps (NCCC) in Washington, DC.

The NCCC is a full-time, team based residential program for men and women ages 18 to 24. The program is designed to strengthen communities and develop leaders through direct, team-based national and community service. Corps members are assigned to one of four campuses located in Aurora, CO; Sacramento, CA; Vicksburg, MS; and Vinton, IA.
Learn more about this agency

Responsibilities

The Supervisory Operations Specialist provides technical advice and guidance regarding NCCC financial and material resources and logistics. The incumbent coordinates cross-functional activities within the organization and provides advisory services regarding a variety of operational issues. Primary duties include:
  • Provides technical advice and support concerning budget formulation and execution for both headquarters and the regions. This includes participation in short and long-range program planning and analysis. Develops appropriate justification and supporting material to support budget requests.
  • Represents the Director of Operations in meetings and negotiations with internal and external organizations to ensure NCCC interests are fully represented.
  • Supports project and program fiscal and operational analysis which includes: determining the status of expenditures versus budget allocations, identifying budget reprogramming needs, as well as program or project modifications.
  • Supervises the overall budget process from planning and formulation, to monitoring execution and reporting. Monitors budgets periodically to ensure funds are invested and managed responsibly and strategically.
  • Conducts reviews and analysis of operations activities to provide a basis for formulating strategic goals and program objectives and initiatives.
  • Supports the provision and maintenance of, and accountability for, a full range of administrative services, including records management, managing office and residential space and equipment, travel, and the procurement and contracting program.
  • Supervises the FEMA Corps housing process including developing guidelines and procedures for securing lodging, developing lodging safety guidelines, and maintaining a national invoicing system.
  • Contributes to the production of a variety of recurring and one-time special reports in response to Congressional inquiries, OIG audit or investigative requests, the Office of Management and Budget or the Agency's Chief Financial Officer regarding financial matters, or other internal or external information requests. Ensures reports are in compliance with FOIA requirements.
  • Participates in cross program collaborations and work groups to ensure that NCCC is fully integrated with national service initiatives and that program interests are fully represented and optimized.


Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status
Yes

Promotion Potential
4

Requirements

Conditions of Employment

  • You must be a United States Citizen
  • A 2-year probationary period is required for new Federal employees
  • Merit Promotion applicants must submit a SF-50 to verify Status and grade
  • Must be telework ready
  • Satisfactory completion of a background investigation
  • A 2-year supervisory/managerial probationary period is required for new Federal supervisors.


Qualifications

Applicants must have one year of specialized experience (paid, unpaid, or volunteer work) comparable in scope and responsibility to, at least, the upper-range of the NY-03 pay band, which would be at, or equivalent to, the GS-13 level in the Federal Service. Specialized experience is that which has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position, and that is typically in or related to the work of the position to be filled. Specialized experience must include all of the following: 1) Work experience supporting the operations of an organization, i.e., financial resources including: budget formulation and execution, procurement, facilities, space and equipment; 2) Strategic planning; 3) Work experience managing or supervising subordinates; and 4) Work experience requiring a working knowledge of Federal procurement and COR requirements.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills can provide valuable training and experience that translates directly to paid employment. You will receive credit for qualifying experience, including volunteer experience.

Such experience must be clearly documented in the applicant's resume.

Education

Education may not be substituted for experience for this position.

Additional information

If you are a male applicant who was born after 12/31/59 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.

Veteran's Preference: If you are claiming 5-point or 10-point veteran's preference, you must submit documentation described below in "Required Documents."

As an employee on a Term Appointment, you will not acquire competitive status and you will not be covered by the agency's Interchange Agreement with the Office of Personnel Management, which allows for noncompetitive transfer from CNCS to other agencies in the competitive service of the federal government. More information about interchange agreements can be found HERE .
Should the need arise, this position may be made permanent without further competition.


Special Employment Consideration: Persons with disabilities, disabled veterans who have a compensable service-connected disability of 30% or more, certain other veterans, spouses of certain members of the Armed Forces, VISTA volunteers, some Peace Corps employees and returning Peace Corps volunteers are examples of individuals who are potentially eligible for noncompetitive appointment. If you are eligible and would like to be considered for one of these noncompetitive appointments, applicable documentation that supports your eligibility must be submitted with your application package.

Ethics Requirement: Our Agency is committed to the highest ethical standards and, as an employee you will be covered by the criminal conflict of interest statutes (18 U.S.C. 201-209) and the Standards of Ethical Conduct for Employees of the Executive Branch (5 C.F.R. part 2635). Additionally, you may be required to complete a Confidential Financial Disclosure Report (OGE Form 450) or Public Financial Disclosure Report (OGE Form 278e) within 30 days of your appointment date and on an annual basis thereafter.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application will be evaluated first for the basic qualifications described above. The applications that meet the basic qualifications will be evaluated further against the following criteria:
  • Technical Competence
  • Supervision
  • Oral and Written Communication
Important Note: Your resume must support your answers to the job specific questions. High self-assessment on the Occupational Questionnaire that is not supported by the information in your resume or supporting documents can/will result in elimination from further consideration. If you do not answer all of the job specific questions you will not be considered. Incomplete applications (resume and required supporting documents) will be considered ineligible.

Qualified applicants will be placed in one of the following three categories:

1 - Qualified Category - Meets the minimum qualification requirements as described in the Qualifications section of this announcement.
2 - Well Qualified Category - Meets the minimum qualification requirements and demonstrates proficiency based on the answers to the job specific questions.
3 - Best Qualified Category - Meets the minimum qualification requirements and demonstrates high level proficiency based on the answers to the job specific questions.

NOTE: Status candidates will be considered under the provisions of the Corporation's Human Resources system which allows for:
1) Non-competitive referral of lateral candidates; and
2) The separation of status and non-status applicants for referral purposes.

Status candidates will be referred on one selection list only, i.e., either merit promotion or non-competitive. Nonstatus candidates who are eligible for Noncompetitive referral, e.g. Peace Corps, VRA, etc., will be referred under Noncompetitive procedures only. For Noncompetitive categories, See "Special Employment Consideration" below under "Other Information."

Background checks and security clearance

Security clearance
Other

Drug test required
No

Required Documents

  • Resume showing relevant experience (cover letter optional);
  • Unofficial transcript (if qualifying based on education):
  • Veterans' Preference Documentation (DD-214, VA Letter, and SF-15 if claiming 10-point preference; DD-214 if claiming 5-point preference), if applicable;
  • For Merit Promotion Eligibility: SF-50, Notification of Personnel Action (must indicate tenure and position occupied), if applicable;
  • Documentation supporting eligibility for Non-Competitive appointment, e.g., Schedule A (severely disabled), eligible veterans (VRA or 30-percent or more disabled), VISTA, Peace Corps, etc., if applicable


If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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