Chief of Staff

Expiring today

Washington, D.C
Feb 23, 2021
Mar 03, 2021
Executive, Chief
Full Time


This position is located in the Office of the Director at the Institute of Museum and Library Services (IMLS) also referred to as the Institute. The role focuses on the anticipation, assessment, integration, and execution of essential planning and work streams to achieve the desired agency outcomes.

Learn more about this agency


If selected for the Chief of Staff position, the incumbent will contribute substantially to administrative, management and policy development; provides for the management of special projects and initiatives designated by the Director. The incumbent contributes substantially and is accountable to the Director for management, administrative, policy, personnel and programmatic matters central to the accomplishment of the IMLS mission and has full responsibility and authority to determine policies, plans, goals, organization, and courses of action. Typical work assignments will include, but are not limited to:
  • Serves as the facilitator through which programs and projects/actions receive effective central coordination and review. The incumbent functions in an administrative role and must possess strong management and organizational skills; ensures that appropriate long-range planning is coordinated and accomplished. Decisions to be made include resources to be expended, timing of major events, priority of projects and plans, and projects that should be initiated, dropped, or postponed.
  • Serves to motivate and to incorporate vision, strategic planning and elements of quality management into the full range of their activities; assures full consideration of significant matters requiring attention and presents unresolved issues to the Director and other senior officials, as appropriate, for final determination, with recommended courses of action. The role focuses on the anticipation, assessment, integration, and execution of essential planning and work streams to achieve the desired agency outcomes.
  • Coordinates program and related policy matters as assigned by and on behalf of the Director and informs the Director on the status of issues of importance to them. The incumbent assumes advisory roles and facilitates access to agency leadership, manages communications and information flow, and coordinates to fulfill the Director's agendas.
Performs other duties as assigned.

Travel Required

Occasional travel - You may be expected to travel for this position.

Supervisory status

Promotion Potential


Conditions of Employment

  • Must be a U.S. Citizen or National
  • Males born after 12-31-59 must be registered for Selective Service
  • May be required to successfully complete a probationary period.
  • If not previously completed, a background security investigation will be required for all appointees. Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication.
  • Documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS "E-Verify" System.
  • Relocation expenses will not be authorized.
  • Status candidates must meet all qualification requirements, to include time-in-grade and time after competitive appointment, and specialized experience by the closing date of this announcement and before placement in the position.
  • Resume and supporting documents (See Required Documents).


GS-14: To be eligible at the GS-14 grade level, you must have at least one year of specialized experience equivalent to the GS-13 level. Specialized experience is defined as: (1) knowledge of and/or experience with business practices associated with developing procedures in managing and executing assigned projects/programs; (2) knowledge of and/or experience with all appropriate agency structures, missions, programs, and organizational interrelationships as a basis to design, develop and manage systems; (3) ability to present data, scenarios, risks, and portfolios at an agency-wide or division-wide level for management review and decision-making; (4) ability to assess and analyze legislative, regulatory, and enforcement programs and policy issues, risks, and opportunities around agency operations; (5) skill in establishing and maintaining interpersonal relationships to work with senior staff, government contractors and command representatives to achieve organizational objectives/goals/mission; (6) ability to communicate orally and in writing to develop new or revised policy, procedures, regulations and guidance relative to business practices.

NOTE: Specialized experience is experience that has equipped the applicant with the particular knowledge, skills, and abilities to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled.

NOTE: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.


Education is not a substitute for specialized experience at the GS-14 grade level.

Additional information

Career Transition Assistance Programs :
These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: (1) meet CTAP or ICTAP eligibility criteria; (2) be rated well-qualified for the position with a score of 85 or above; and, (3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For more information visit: .

Selective Service Registration:
Males born after 12-31-59 must be registered or exempt from Selective Service (see ).

Veterans Employment Opportunity Act (VEOA): To be eligible for a VEOA appointment under Merit Promotion procedures, you must be a preference eligible or a Veteran separated after 3 years or more of continuous active service performed under honorable conditions. For more information, click on this link: VEOA .

Noncompetitive Appointment Authorities: For more information on noncompetitive appointment authority eligibility requirements:
- Persons with Disabilities-Schedule A
- Special Hiring Authorities for Veterans
- Special Hiring Authority for Certain Military Spouses
- Other Special Appointment Authorities

  • Eligible for Student Loan Repayment Program
  • Eligible for Tuition Assistance Program
  • This position is telework eligible
How You Will Be Evaluated:
Your application will be evaluated and rated under IMLSs Category Rating and Selection Procedures. Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are minimally qualified for this job, your resume and supporting documentation will be compared to your responses on the Occupational Questionnaire.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If it is determined you meet minimum qualification requirements, your application will then be placed in one of three categories:
  • Best Qualified
  • Highly Qualified
  • Qualified
The Category Rating Process does not add veterans' preference points or apply the "rule of three" but protects the rights of Veterans by placing them ahead of non-preference eligibles within each quality category. Veterans' preference eligibles who meet the minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent will be listed in the highest quality category (except in the case of scientific or professional positions at the GS-09 level or higher).

If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration. Within these categories, applicants eligible for Veterans' Preference will receive selection priority over non-veteran preference eligibles.

All applicants' qualifications will be evaluated on the below-listed competencies, which are required for this position. Please outline experience/ education for these competencies in your resume. The required competencies for this position are as follows: Attention to Detail: Is thorough when performing work and conscientious about attending to detail.
  • Leadership: Inspires, motivates and guides others toward goal accomplishment; coaches, mentors, and challenges subordinates; adapts leadership styles to a variety of situations; models high standards of honesty, integrity, trust, openness, and respect for the individual by applying these values to daily behaviors.
  • Oral Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral presentations; listens to others, attends to nonverbal cues, and responds appropriately. Partnering: Develops networks and builds alliances; collaborates across boundaries to build strategic relationships and achieve common goals. Planning and Evaluating: Organizes work, sets priorities, and determines resource requirements; determines short- or long-term goals and strategies to achieve them; coordinates with other organizations or parts of the organization to accomplish goals; monitors progress and evaluates outcomes.
  • Problem Solving: Identifies and analyzes problems; uses sound reasoning to arrive at conclusions; finds alternative solutions to complex problems; distinguishes between relevant and irrelevant information to make logical judgements.
  • Writing: Recognizes or uses correct English grammar, punctuation, and spelling; communicates information (for example, facts, ideas, or messages) in a succinct and organized manner; produces written information, which may include technical material that is appropriate for the intended audience.
  • The Occupational Questionnaire will take you approximately 20 minutes to complete. To preview the Occupational Questionnaire, click the following link:

    Background checks and security clearance

    Security clearance
    Not Required

    Drug test required

    Position sensitivity and risk
    Noncritical-Sensitive (NCS)/Moderate Risk

    Trust determination process
    Credentialing , Suitability/Fitness

    Required Documents

    To apply for this position, you must provide a complete Application Package which includes:
    1. Required: Your responses to the Online Occupational Questionnaire (This is completed automatically during the apply online process).
    2. Required: Your resume showing relevant experience and dates (month/year) of employment and work schedule for each (e.g., part-time XX hours per week or full-time) (cover letter optional). Please limit your resume to 5 pages and include only information that demonstrates you meet the eligibility for this position.
    3. Required, (current/former federal employees ONLY).: A copy of your most recent performance appraisal.
    4. Required, if you are a current or former Federal employee: the most recent copy of an SF-50, Notification of Personnel Action, showing title, series, grade, and full performance level (FPL). Please note your SF-50 must include your FPL in the remark section (e.g., appointment, reassignment, promotion actions), pay adjustments and awards do not include this information so they are not acceptable.
    5. Required, if you are CTAP/ICTAP: A copy of your Reduction In-Force (RIF) separation notice OR; notice of proposed removal for failure to relocate OR; notice of disability annuity termination or
    certification from your former agency that it cannot place you after your recovery from a work-related (OWCP) compensable injury OR; certification that you are eligible for Special Disability Retirement as a Former Military Reserve/National Guard Technician.
    • A copy of your SF-50 "Notification of Personnel Action'', documenting your RIF separation, noting your positions, grade level, and duty location, and/or Agency certification letter of inability to place you through the Reemployed Priority Listing (RPL), etc.
    • A copy of your latest performance appraisal including your rating; and
    • Any documentation from your agency that shows your current promotion potential.
    6. Required, if applicable: DD-214, SF-15 Form and VA disability letter, or certification of expected discharge or release from active duty from Veterans for consideration under Veteran hiring authorities Non-competitive appointment authority documentation, appraisal.
    7. Required, if you are applying as a Schedule (A) applicant: Schedule A letter from a physician, local, state or federal rehabilitation office citing your eligibility and job readiness under 5 CFR 213.3102 (u). See Persons with Disabilities-Schedule A for more details.
    8. Required, if you are applying as a Veteran (e.g., VEOA): DD-214, SF-15 Form and VA letter, or certification of expected discharge or release from active duty under honorable conditions within 120 days.
    9. Required, if you are eligible under Certain Family Members Eligible under E.O. 12721: Your most recent non-award SF-50 and performance appraisal.
    10. Required, if you are eligible under Certain Military Spouses Eligible under E.O. 13473: Permanent Change of Station (PCS) orders, issued within the last 2 years, that lists you as authorized to accompany the Military member to the new duty permanent station; OR verification of the member's 100% disability (VA Letter); and/or verification of the member's death while on active duty (DD-1300 and Death Certificate) AND verification of the marriage to the service member (i.e., a marriage license or other legal documentation verifying marriage).
    11. Required, if you are eligible under Interchange Agreement with Other Merit Systems Eligible: Documentation of eligibility as listed in each individual interchange agreement. Note: See Other Special Appointment Authorities for more details.
    12. Required, if you are eligible under Land Management Workforce Flexibility Act: Must provide all required documentation to verify eligibility, prior performance, and qualifications for the target position. Click on the link for information and eligibility requirements under the Land Management Workforce Flexibility Act: Land Management Workforce Eligibility Act . Land Management Eligibles must compete under competitive merit promotion procedures and meet all applicable requirements as such.
    13. Are you a current or former political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee? Submit a copy of your applicable SF-50, along with a statement that provides the following information regarding your most recent political appointment:
    • Beginning and ending dates of appointment
    • Agency; and Type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee);
    • Position title