Audit Clerk-Records Management

Location
Chantilly, Virginia
Posted
Feb 23, 2021
Closes
Feb 27, 2021
Ref
16357
Function
Management
Hours
Full Time
Summary

The Audit Clerk-Records Management audits the Records Clerk's processed manifests to ensure accuracy and efficiency. The Audit Clerk-Records Management also accomplishes all other manifest processes including but not limited to receiving, data entry, and validations of manifests per business needs.

Responsibilities
  • Verify and review processed manifests to ensure accuracy and completeness.
  • Crafts and updates audit reports transmitting finding to the supervisor.
  • Audit a minimum of 100 processed manifests per regular shift and catalogs findings in a manner prescribed by the supervisor.
  • Investigate and submit questions that do not match manifest processing guidelines and requirements.
  • Identify manifest issues and make adjustments if there are any discrepancies.
  • Handle multiple manifest queries and answer processing questions.
  • Receive and distribute paper shipping records, electronic data files, and electronic data uploads.
  • Record information in logs and in automated tracking systems or other electronic information or record keeping systems concerning files (e.g., adding, deleting, updating, modifying, and correcting tracking records, scanning files, checking files in and checking them out, transferring files, retiring files, and recycling files, etc.)
  • Research information systems and finding aids to identify and locate files.
  • Identify, organize, describe, and label record materials, as necessary.
  • Interfile documents into files, refile sections, create new file sections physically and on the electronic system, label files and attach bar code labels to them, scan documents, and create electronic file folders.
  • Retrieve files and process them for delivery to requestors.
  • Maintain files, including the removal of duplicate copies of records, the preparation of substitute closure forms when missing, the replacement of worn or improperly labeled folders, and the redistribution of files on the shelves, etc.
  • Prepare files for transfer to other units or for retirement to the federal records center by labeling, listing, boxing, and otherwise processing them.
  • Conduct regular shelf reading and other quality control inventories of files being maintained in all paper and electronic formats.
  • Other duties as assigned

Qualifications
  • High school diploma or GED required
  • 6+ months of previous EPA PPC experience
  • Proficient and expert kowledge of all manifest processing guidelines and requirements
  • 6+ months of on-the-job experience using a computer terminal, a scanner, and electronic document management tools and software
  • Must possess a valid driver's license
  • Background check required

Knowledge, Skills and Abilities
  • Knowledge of EPA PPC process and SOP.
  • Knowledge of filing procedures and techniques.
  • Ability to maintain files, including the ability to interpret and apply records policy and filing techniques in a variety of situations.
  • Knowledge of numerical, alphabetical, and chronological sequencing.
  • Ability to type proficiently.
  • Ability to work individually, in teams, and interact judiciously with government staff.
  • Ability to read, write, and speak english and understand and follow procedures.
  • Demonstrated ability to deal simultaneously and calmly with several crises to determine the relative importance of each.
  • Demonstrated ability to recognize important users of the service and to accord to them priority attention; to discern the true nature of problems from imprecise descriptions; and to refer problems to the proper individuals for resolution

Physical Demands: (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
  • While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is frequently required to walk; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand; climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

Work Environment: (The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.)
  • The employee will normally work in a temperature-controlled office environment, with frequent exposure to electronic office equipment.
  • During visits to areas of operations, may be exposed to extreme cold or hot weather conditions. Is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, and loud noise.

Chenega Corporation and family of companies is an EOE.

Equal Opportunity Employer/Veterans/Disabled

Native preference under PL 93-638.

We participate in the E-Verify Employment Verification Program.

#Chenega IT Enterprise Services, LLC

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