Financial Specialist

Employer
USAJobs
Location
Washington, D.C
Posted
Feb 21, 2021
Closes
Feb 28, 2021
Function
Administrative
Hours
Full Time
Duties

Summary

This position is located in the Administrative Services Division Financial Department of the Clerk's Office of the United States District and Bankruptcy Courts for the District of Columbia. The Financial Specialist reports to the Financial Administrator.
Learn more about this agency

Responsibilities

The Financial Specialist is responsible for assisting in the support of the financial operations of the court. This work requires processing a high volume of financial transactions, interpreting and applying complex rules and regulations, maintaining a high level of processing accuracy, attention to detail and timeliness, and providing excellent customer service.

The incumbent has daily contact with the judges, court managers and staff, Administrative Office personnel, attorneys, bank personnel, and the general public and will perform a full range of duties.

Major Duties

The Financial Specialist position provides a full range of financial support services to the court and is responsible for funds received and disbursed by the court as well as other financial transactions and processing.

The entry level of this position assists with the CR/ECF closeout for bankruptcy court and will learn the case accounting structure for the district court. The following list of duties and responsibilities is considered CL 25 entry level. As the incumbent's knowledge, skills and abilities are developed, more complex duties and responsibilities will be assigned:

Maintains, reconciles and analyzes accounting records, consisting of a cash receipts journal, registry funds, and deposit funds as well as subsidiary ledgers for allotments and other fiscal records.

Reviews and/or performs accounts payable and accounts receivable duties; has responsibility for the accuracy and accountability of monies received and disbursed by the court.

Prepares, updates, examines and analyzes a variety of reports as requested.

Ensures that appropriate internal controls for disbursement, transfer, recording, and reporting of monies are followed.

Reviews travel vouchers for payments related to expenses incurred for work or training related travel for appropriateness of payment.

Responsible for files and documents related to the monetary aspects of Bankruptcy case management.

Uses accounting software (JIFMS, JFinSys, DOS based legacy systems) and systems to record, store, and track information.

Serves as point of contact and administrator for SmartBenefit transit subsidy program.

Maintains control over cash drawer. Collects funds and balances cash drawer daily.

Counts monies received and processes receipts in appropriate case accounts.

Processes and pays bills and invoices incurred in court units. Calculates, prepares, and issues financial statements according to established procedures.

Adds cases and case information for civil and criminal debt. Processes payments that are supported by registry or unclaimed funds orders. Debits, credits, and totals accounts on spreadsheets, databases, and financial software used by the court unit.

Processes victim restitution payments including processing incoming checks, compiling necessary information to process returned checks and returned mail, and provide customer service to victims and their representatives. Works with U.S. Attorney's Office to reconcile criminal debt accounts and receivable records.

Processes vouchers and payments for Criminal Justice Act panel attorneys, jurors, trustees, and other similar vouchers. Creates payment vouchers for reimbursement of CJA transcript expenses for court reporters.

Complies with guidelines, procedures, and policies established by the Administrative Office and the court unit. Gives advice and explains requirements of the Guide to Judicial Policy as they relate to proper disbursement.

Review vouchers for payments related to expenses incurred by the court for appropriateness of payment. Accepts responsibility for files and documents related to the monetary aspects of case management (e.g. registry orders, Judgments in a Criminal Case, etc.).

Responsible for completing any special projects as needed.

Performs other duties as assigned.

Travel Required

Not required

Supervisory status
No

Promotion Potential
27 - CL-27, Step 25.

Requirements

Conditions of Employment


United States citizenship is required for consideration for this position.

Employees are required to adhere to the Code of Conduct for Judicial Employees .

Employees of the United States District and Bankruptcy Court for the District of Columbia are excepted service appointments. Excepted service appointments are "at will" and can be terminated with or without cause by the court.

Employees are required to use the Electronic Funds Transfer (EFT) for payroll deposit.

Final candidates will undergo a background check and must successfully complete a Moderate Risk Background Investigation (MBI), a five-year investigation with five year periodic updates.

Selection will be made consistent with the provisions of the Equal Employment Opportunity Plan adopted by the United States District and Bankruptcy Courts for the District of Columbia.

Qualifications

To qualify for the CL-25: The candidate must also possess a minimum of two years of specialized experience, one year of which must be equivalent to work at the CL-24.

To qualify for the CL-26: The candidate must also possess a minimum of two years of specialized experience, one year of which must be equivalent to work at the CL-25.

To qualify for the CL-27: The candidate must also possess a minimum of two years of specialized experience, one year of which must be equivalent to work at the CL-26.

Specialized experience includes progressively responsible experience that is in, or closely related to, the work of the position that has provided the particular knowledge, skills, and abilities to successfully perform the duties of the position. For example, progressively responsible experience in at least one but preferably two or more of the functions areas of financial management and administration such as budgeting, accounting, auditing, or financial reporting that provided a knowledge of rules, regulations, and terminology of financial administration.

Preferred Experience: The ability to communicate effectively both orally and in writing is critical. Must have excellent interpersonal skills and be able to effectively communicate with staff; must be able to maintain complete and highly accurate records and files.

Excellent organization skills, the ability to respond to requests on short notice, and the ability to manage multiple tasks and stringent deadlines are essential.

Must exercise good judgment, flexibility, and initiative.

Legal or court accounting experience highly preferred.

Must be proficient in Word, Excel and other computer systems. Experience using CGI Momentum or similar accounting or financial systems is a plus.

Education

A bachelor's degree from an accredited four-year college or university is required.

Additional information

The United States District and Bankruptcy Courts for the District of Columbia is recruiting for a Financial Specialist to join its Clerk's Office team. The team works in a dynamic, fast-paced environment serving both a Bankruptcy Court constantly leveraging technology for the benefit of customers, and a District Court often referred to as the second most important in the nation given the vast number of high-profile cases over which the judges preside. The ideal candidate is a mature, self-motivated, career-oriented professional eager to grow with us, and the federal judiciary as a whole. The candidate must also share in the Clerk's Office's Vision and Mission of "providing exceptional service while upholding the administration of justice." Finally, to assist you in achieving all your career goals with us, we offer our staff tuition assistance as the budget allows. Please see the Benefits section of this announcement for additional benefits.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Only applicants meeting the minimum qualifications will be considered.

Background checks and security clearance

Security clearance
Other

Drug test required
No

Required Documents

  • A cover letter detailing how your experience relates to the position requirements.
  • AO-78, Federal Judicial Branch Application for Employment (can be downloaded from https://www.uscourts.gov/ ).
  • A resume detailing all relevant experience, education, and skills.


If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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