Duties

Summary

This position is located in the Division of Physics (PHY) within the Mathematical and Physical Sciences research directorate. PHY covers research in the following major subfields: atomic, molecular and optical physics; elementary particle physics; nuclear physics; particle astrophysics; nuclear astrophysics; gravitational physics; plasma physics; physics of living systems; computational physics, and integrative activities.

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Responsibilities

As a member of the division management team (Division Director, Deputy Division Director, Division Administrative Coordinator, and Financial and Operations Specialist), the purpose for this position is to ensure the administrative and operational needs of the division are successfully met in a manner that efficiently and effectively aligns with the overall goals and objectives of the division, directorate and agency. The incumbent manages a program support team within the division comprised of assistants, specialists, and analysts who provide a broad range of administrative support to the division, including end-to-end merit review and award management oversight (MR AM&O) processes. The Division Administrative Coordinator is responsible for managing the team staff in executing those duties in support of the agency's and division's program objectives. Specifically:

SUPERVISION AND HUMAN CAPITAL MANAGEMENT

Supervises and manages a staff of 5 to 12 program support team members. Serves as the first- level supervisor of the administrative team members, overseeing individual performance, providing coaching, mentoring, and training, determining staff development needs, handling employee and labor relations issues. Approves leave, recommends awards, etc. As part of the division management team, supports the division's employee engagement and diversity efforts. Manages the full recruitment process (recruitment, selection, onboarding) for all incoming staff to the division.

DIVISION MERIT REVIEW, AWARD MANAGEMENT AND OVERSIGHT

Conducts workload forecasting, planning and management for the administrative team to ensure the division's merit review, award management and oversight (MR AM&O) processes are successfully meeting division goals and objectives. Monitors the process and administrative staff workload, anticipates the need for additional resources to handle high volume periods, shifts resources (people) as necessary. Makes recommendations for other administrative support staff's resource needs. Works with Program Directors to ensure that program and agency objectives are being met in the merit review process. Is responsible for administrative team performance, monitors the efficiency and effectiveness of the team and the process, solves operational problems such as bottlenecks or conflicts, oversees and monitors quality assurance leveraging related NSF e-business systems. In close partnership with the division management team, the incumbent provides policy and procedural guidance to program support team members as well as to program directors and participates in and/or leads related task forces, committees, and special projects as appropriate.

DIVISION ADMINSTRATIVE MANAGEMENT

Ensures the division's overall (or non-MR AM&O) administrative and operations processes work smoothly and effectively support the goals of the division. As a member of the division management team, develops plans for the annual administrative needs of the division. As a manager, ensures all plans are implemented and executed, monitored, and results evaluated. When necessary, takes action to standardize or improve related processes.

COMPETENCIES:

Administration and Management - Knowledge of planning, coordination, and execution of business functions, resource allocation, and production.

Written Communication - Writes in a clear, concise, organized, and convincing manner for the intended audience.

Oral Communication - Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral presentations; listens to others, attends to nonverbal cues, and responds appropriately.

Managing Human Resources - Plans, distributes, coordinates, and monitors work assignments of others; evaluates work performance and provides feedback to others on their performance; ensures that staff are appropriately selected, utilized, and developed, and that they are treated in a fair and equitable manner.

Human Capital Management - Builds and manages workforce based on organizational goals, budget considerations, and staffing needs. Ensures that employees are appropriately recruited, selected, appraised, and rewarded; takes action to address performance problems. Manages a multi-sector workforce and a variety of work situations.

Accountability - Holds self and others accountable for measurable high-quality, timely, and cost-effective results. Determines objectives, sets priorities, and delegates work. Accepts responsibility for mistakes. Complies with established control systems and rules.

Problem Solving - Identifies problems; determines accuracy and relevance of information; uses sound judgment to generate and evaluate alternatives, and to make recommendations

Travel Required

Not required

Supervisory status
Yes

Promotion Potential
13

Requirements

Conditions of Employment

• Background investigation.
• Selective Service registration required for male applicants, unless exempt.
• US citizenship.

It is NSF policy that NSF personnel employed at or IPAs detailed to NSF are not permitted to participate in foreign government talent recruitment programs. Failure to comply with this NSF policy could result in disciplinary action up to and including removal from Federal Service or termination of an IPA assignment and referral to the Office of Inspector General. Foreign Talent Definitions

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience

You must meet eligibility and qualification requirements within 30 days of the closing date.

Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent.

You must answer all job-related questions in the NSF eRecruit questionnaire.

All online applicants must provide a valid email address. If your email address is inaccurate or your mailbox is full or blocked, you may not receive important communication that could affect your consideration for this position.

This is a non-bargaining unit position.

Qualifications

To qualify at the GS-13 level, you must have one year of specialized experience equivalent to the GS-12 level in the Federal Service. Examples of specialized experience for this position include: planning work to be accomplished by team members, setting and adjusting short-term priorities and preparing schedules for completion of work; identifying developmental and training needs of employees; developing performance standards; working with managers to ensure that program and agency objectives are being met; projecting administrative support staff resource needs; providing input and insight into the development and implementation of new policies and procedures that affect an organization's programs and processes.

CANDIDATES WHO DO NOT MEET THE MINIMUM QUALIFICATION REQUIREMENTS OR WHO DO NOT SCORE IN THE BEST QUALIFIED GROUP, MAY BE CONSIDERED FOR A DETAIL TO THIS POSITION IN LIEU OF A TEMPORARY PROMOTION.

Education

Education may enhance skills required for this position; however, no substitution of education for specialized experience may be made at this level.

Additional information

* Applicants must obtain their supervisor's approval to apply for any detail opportunity.
* Candidates selected for a detail will remain at his/her current grade and rate of pay.
* This detail/temporary promotion is for a period of 120 days; may be extended up to 1 year in 120 day increments without further competition.
* The detail/temporary promotion may be terminated at any time during this period.
* Upon conclusion of the detail/temporary promotion, you will be returned to your former office and position/grade

Relocation Expenses will not be paid.

Interagency Career Transition Assistance Program (ICTAP):
ICTAP and CTAP provide eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP or CTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP or CTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified you must meet the following: OPM qualification requirements for the position, all selective factors, where applicable; special OPM approved qualifying conditions for the position; is physically qualified with reasonable accommodation, where appropriate, to satisfactorily perform the duties of the position upon entry; and receives a rating of at least "Very Good" on the questionnaire. You must provide proof of eligibility with your application to receive selection priority. Such proof may include a copy of your written notification of ICTAP or CTAP eligibility, or a copy of your separation personnel action form.
Additional information regarding ICTAP or CTAP eligibility is available from OPM's Career Transition Resources

Veteran's Preference:
If you are entitled to veterans' preference, you should indicate the type of veterans' preference you are claiming on your resume. Your veterans' preference entitlement will be verified by the employing agency. For 5-point veterans' preference, please provide your DD-214 (Certificate of Release or Discharge from Active Duty), official statement of service from your command if you are currently on active duty, or other official documentation (e.g., documentation of receipt of a campaign badge or expeditionary medal) that proves your military service was performed under honorable conditions. For 10-point veterans' preference, please submit a Standard Form (SF) 15, Application for 10-Point Veteran Preference, DD-214, and the required documentation as specified on the SF-15.

NSF has determined that all of its positions are eligible for telework. Work suitable for telework depends on job duties; therefore, employees must receive approval from their supervisor for telework and have a telework agreement in place. Entering into a telework agreement is voluntary.

For additional information on the NSF eRecruit system, please visit our NSF eRecruit Applicant Guide .

This announcement may be used to fill like positions in other organizations within the National Science Foundation.

The Selected Candidate(s) may be subject to a background investigation.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Ratings will be assigned based on your responses to the occupational questionnaire. In some cases, additional assessment processes may be used.

Review your resume and responses carefully. Responses that are not fully supported by the information in your application package may result in adjustments to your score. A Human Resources Representative will validate the qualifications of those candidates eligible to be referred to the selecting official.

Applicants eligible for selection preference under the Interagency Career Transition Assistance Plan (ICTAP) must meet the agency definition of "well qualified." At NSF, this means a score of 90.0 or higher.

In the merit promotion selection process, formal performance appraisals may be considered if voluntarily submitted by the applicant.

To preview questions please click here .

Background checks and security clearance

Security clearance
Other

Drug test required
No

Position sensitivity and risk
Moderate Risk (MR)

Trust determination process
Suitability/Fitness

Required Documents

If you are an NSF employee on or eligible for a permanent, competitive service position or you are an NSF employee who is reinstatement eligible based on prior Federal permanent, competitive service, you need not submit documents to confirm status. All applicants are required to provide a resume, in any format they choose. Cover letters are optional.