Arlington, Virginia
$43,617.60 - $85,488.00 Annually
Feb 19, 2021
Mar 05, 2021
Full Time
Position Information

The Arlington County Fire Department ( ACFD ) is seeking an Administrative Specialist to work within the Personnel Services branch, which is responsible for the human resources functions for the Fire Department. This employee will provide general HR administrative support to several divisions within ACFD.

Specific Duties Include:

  • Initiating routine daily, weekly and monthly reports and as requested;
  • Preparing/updating data from various systems;
  • Tracking grant reimbursement data;
  • Coordinating and tracking FMLA, paid parental leave, and leave without pay;
  • Assisting with the new hire and promotional examination process;
  • Managing the holiday election process;
  • Coordinating employee provisioning with Information Technology; and
  • Administering employee departmental records.
In addition, this position will provide assistance and serve as a backup in the following areas:
  • Firefighter/EMT recruitment process;
  • Payroll administration-related duties;
  • Timekeeping and Telestaff administration;
  • Entering uniform staff transfers and related adjustments/changes in HRIS and other systems; and
  • Coordination of ACFD events and annual awards program.

The ideal candidate will have excellent communication skills with the ability to multi-task continuously changing priorities and deadlines while ensuring accuracy and attention to detail. The employee selected for this position must possess a broad knowledge of Human Resources and is adept at the administrative functions necessary within a thriving HR Unit. Additionally, the successful candidate is a creative problem solver who is excited by the opportunity to contribute to achieving the shared goals of the Department and Arlington County.

Selection Criteria

Minimum: Bachelor's degree in human resources management, business administration, public administration or a related field plus experience in human resources work in either a private, public or governmental environment.

Substitution: Additional qualifying work experience may substitute for the education requirement on a year-for-year basis.

Desirable: Preference may be given to applicants who have experience in the following:
  • Timekeeping and/or payroll functions;
  • Interpreting HR rules, policies and procedures;
  • Preparing/updating data; and
  • Working in a local government.

Additional Information

Work hours: 7:00 am- 4:00 pm Monday-Friday.

Each section of the application must be completed. A resume may be attached; however, it will not substitute for the completed application. Incomplete applications will not be considered.

Arlington County Government employee benefits depend on whether a position is permanent, the number of hours worked, and the number of months the position is scheduled.

Specific information on benefits and conditions of employment can be found on the Arlington County Human Resources Department website:

Permanent, Full-Time Appointments
All jobs are permanent, full-time appointments unless otherwise stated in the announcement. The following benefits are available:

Paid Leave : Vacation leave is earned at the rate of four hours biweekly. Leave accrual increases every three years until eight hours of leave are earned biweekly for twelve or more years of service. Sick leave is earned at the rate of four hours biweekly. There are eleven paid holidays each year.

Health and Dental Insurance : Three group health insurance plans are offered - a network open access plan, a point-of-service plan, and a health maintenance organization. A group dental insurance plan is also offered. The County pays a significant portion of the premium for these plans for employees and their dependents. A discount vision plan is provided for eye care needs.

Life Insurance : A group term policy of basic life insurance is provided at no cost to employees. The benefit is one times annual salary. Additional life insurance is available with rates based on the employee's age and smoker/non-smoker status.

Retirement : The County offers three vehicles to help you prepare for retirement: a defined benefit plan, a defined contribution plan (401(a)), and a deferred compensation plan (457). The defined benefit plan provides a monthly retirement benefit based on your final average salary and years of service with the County. You contribute a portion of your salary on a pre-tax basis to this plan. General employees contribute 4% of pay; uniformed public safety employees contribute 7.5% of pay. Employees become vested in the plan at five years of service. The County also contributes to this plan.

For general employees, the County also contributes 4.2% of pay to a defined contribution plan (401(a)) . The County also matches your 457 contribution, up to $20 per pay period, in this plan. The 457 deferred compensation plan allows you to set aside money on either a pre-tax (457b) or post-tax (457 Roth) basis up to the IRS annual limit. New employees are automatically enrolled with a pre-tax contribution equal to 2% of your base pay.

Other Benefits: The County also offers health, dependent care, and parking flexible spending accounts; long-term care insurance; tuition assistance; transit and walk/bike to work subsidies; a college savings plan; wellness programs; training opportunities; and a variety of other employee benefits.

Permanent, Part-Time Appointments:
Part time employees who work ten or more hours per week receive paid leave and benefits in proportion to the number of hours worked per week.

Limited Term Appointments:
Benefits are the same as permanent appointments except that the employees do not achieve permanent status.

Temporary Regular Appointments:
Temporary regular employees who work 30 hours or more per week are eligible for health, dental, and basic life insurance as described above. They are also eligible for vacation, sick leave, and paid holidays.

Temporary Seasonal and Occasional Appointments:
Temporary employees who work on a seasonal basis or variable hours receive sick leave, but do not normally receive other paid leave or benefits. Exceptions are noted in individual announcements.


Do you have a Bachelor's degree in human resources management, business administration, public administration or a related field?
  • Yes
  • No
  • I am substituting my education with experience.


How much experience do you have in human resources (HR) work in either a private, public or governmental environment?
  • Less than one year
  • One year to less than two years
  • Two years or more
  • None of the above


Describe your experience with timekeeping and/or payroll functions.


Describe your experience interpreting HR administrative rules, policies and procedures.


Describe your experience maintaining and generating reports from computer systems.

Required Question

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