Administrative Operations Specialist

Employer
USAJobs
Location
Laurel, Maryland
Posted
Feb 17, 2021
Closes
Feb 24, 2021
Hours
Full Time
Duties

Summary

The USSS is a premier law enforcement organization with two (2) critical national security missions: protect our nation's leaders and to conduct criminal investigations. Our team members continue a tradition of excellence - whether investigating financial crimes or protecting national and visiting foreign leaders. In the USSS we serve the country with duty, loyalty, justice, integrity, and courage. For more information on the Secret Service click here.

Learn more about this agency

Responsibilities

The U.S. Secret Service is seeking retired (CSRS/FERS) individuals to support our integrated mission and immediately impart their knowledge and experience to the current workforce. If re-employed under a Dual Compensation Hiring Authority with an OPM approved salary off-set waiver granted to the Secret Service, annuitants are able to earn their full salary and their full annuity without penalty.

Dual Compensation Waiver - COVID-19 Response
  • Earn Full Annuity and Full Salary
  • Earn Annual Leave and Sick Leave
  • Work Full-time, Part-Time, or an Intermittent work schedule (determined by supervisor)
  • Receive Overtime (if on a full-time schedule)

Selectees will serve as an Administrative Operations Specialist in the Office of Training, James J. Rowley Training Center. Typical work assignments include:
  • Providing administrative support and implementation for financial/budget administration; training; inspections; recruitment; inventory control; record management; and human resources management.
  • Reviewing incoming communication and preparing replies to general inquires and routine actions; responding to administrative issues and inquires and resolving a variety of conflicts regarding administrative processes.
  • Utilizing a variety of office automated programs, applications, tools and systems to generate reports, graphics, charts, graphs and PowerPoint presentations.
  • Preparing memoranda and official messages; advising internal and external stakeholders on all procedural and administrative functions; providing guidance on appropriate response to actions; resolving a variety of administrative problems related to staff actions and assignments.


Travel Required

Not required

Supervisory status
No

Promotion Potential
09

Requirements

Conditions of Employment

  • U.S. citizenship is required.


Conditions of Employment If selected for this position, you may be required to:
  • Obtain and maintain a Top Secret Tier 5 clearance. For more information visit OPM Mythbuster Page .
  • Submit to a drug test prior to your appointment and random drug testing while you occupy the position.


Qualifications

Basic Qualification:

You must demonstrate at least one (1) year of the defined Specialized Experience and meet the Office of Personnel Management (OPM) Individual Occupational Requirements (IOR).

Specialized Experience

GS-9: You qualify for the GS-9 level (starting salary $59,534) if you possess one year of specialized experience equivalent to the GS-7 level performing duties such as; maintaining office calendar and meeting schedules; establish, review, update and develop Standard Operating Procedures (SOPs); reviewing reports and other information as it relates to financial information and documents; and analyzing and reporting data and communicating report findings to key stakeholders; OR

A master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related; OR

A combination of graduate level education and experience.

This will be calculated using your résumé and unofficial transcripts or a list of courses/course hours submitted with your application.

AND

IOR Series 0301 - Miscellaneous Administration and Program Series, 0301 (opm.gov)

Special Priority Selection rights under ICTAP: Submit a copy of your agency notice, copy of your most recent performance appraisal (with at least a satisfactory rating), and your most current SF-50 noting position, grade level, and duty location. To be considered well qualified, you must meet the specialized experience and OPM's Individual Occupational Requirements as listed in the Qualifications Section.

Education

Please reference OPM Individual Occupational Requirements (IOR) in the Qualifications section.

Additional information

Building on a Tradition of Excellence and Meeting the Challenges of the Future The Secret Service is a premier law enforcement organization with two critical national security missions: protect our nation's leaders and to conduct criminal investigations. Our team members continue a tradition of excellence - whether investigating financial crime or protecting national and visiting foreign leaders. In the Secret Service, we serve the country with duty, loyalty, justice, integrity and courage.

In the Secret Service, we:
  • Protect the President, the Vice President, and other leaders; investigate threats against them; and safeguard their residences and other facilities
  • Plan and implement security designs for National Special Security Events
  • Investigate financial crimes including fraud, identity theft and computer-based attacks on banking or telecommunications infrastructure

Any offers of employment made pursuant to this announcement will be consistent with all applicable authorities, including Presidential Memoranda, Executive Orders, interpretive U.S. Office of Management and Budget (OMB) and U.S. Office of Personnel Management (OPM) guidance, and Office of Management and Budget plans and policies concerning hiring. These authorities are subject to change.\Applying to this announcement certifies that you give permission for DHS to share your application with others in DHS for similar positions.

E-Verify Statement: DHS uses E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Click here to learn more about E-Verify, including your rights and responsibilities.

Mandatory Suitability Statement:

If you receive a conditional offer of employment for this position, you will be required to complete an Optional Form 306, Declaration for Federal Employment , and to sign and certify the accuracy of all information in your application, prior to entry on duty. False statements on any part of the application may result in withdrawal of offer of employment, dismissal after beginning work, fine, or imprisonment.

This position will require a credit check after initial job qualifications have been determined.

Relocation expenses will not be authorized.

The Department of Homeland Security encourages persons with disabilities to apply, to include persons with intellectual, severe physical or psychiatric disabilities, as defined by 5 CFR § 213.3102(u), and/or Disabled Veterans with a compensable service-connected disability of 30 percent or more as defined by 5 CFR § 315.707. Veterans , Peace Corps / VISTA volunteers , and persons with disabilities possess a wealth of unique talents, experiences, and competencies that can be invaluable to the DHS mission. If you are a member of one of these groups, you may not have to compete with the public for federal jobs. To determine your eligibility for non-competitive appointment and to understand the required documentation, click on the links above or contact the Servicing Human Resources Office listed at the bottom of this announcement.

For definitions of terms found in this announcement, please click here.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application will be rated on the extent and quality of your experience, education and training relevant to the duties of the position. Upon review, your resume and/or supporting documents need to reflect one year of specialized experience, in order to be considered. If one year of specialized experience, equivalent to the next lower grade level cannot be identified in your resume, you will be considered not qualified.

Interagency Career Transition Assistance Program (ICTAP) Eligibles: If you have never worked for the Federal government, you are not ICTAP eligible. View information about ICTAP eligibility on OPM's Career Transition Resources website. To be considered qualified, you must meet the specialized experience and OPM's Individual Occupational Requirements as listed in the Qualifications section.

Interviews may be required for this position. Failure to complete the interview may result in removal from further consideration.

To preview questions please click here .

Background checks and security clearance

Security clearance
Top Secret

Drug test required
Yes

Position sensitivity and risk
Critical-Sensitive (CS)/High Risk

Trust determination process
Credentialing , Suitability/Fitness , National security

Required Documents

In addition to addressing the vacancy specific questions, you must also submit the following documentation:
  • Resume - In order to receive credit for experience contained in an uploaded resume, your employment history should show work experience in month/year format (MM/YYYY), reflecting starting date and ending date, and include the number of hours worked per week.
  • If you are qualifying based on education, or you are qualifying based on a combination of education and experience, (as explained in the Qualifications section), you must submit a copy of your college/university transcript (unofficial is acceptable) it must show school name, student's name, credit earned, degree, and date awarded. Education must be obtained from an accredited institution recognized by the U.S. Department of Education. Education completed in foreign colleges or universities may be used to meet Federal qualification requirements if you can show that your foreign education is comparable to education received in accredited educational institutions in the United States. For example, specific courses accepted for college-level credit by an accredited U.S. college or university, or foreign education evaluated by an organization recognized for accreditation by the Department of Education as education equivalent to that gained in an accredited U.S. college or university. It is your responsibility to provide such evidence with your application. See Recognition of Foreign Qualifications for more information. Those with Foreign education, click here .
  • Are you a retired Federal employee? Submit a copy of your retirement SF 50, Notification of Personnel Action, showing your tenure code, position occupied, retirement code and highest grade and step. An award SF-50 does not contain the required information. If you are applying for a higher grade, please provide the SF-50 which shows the length of time you have been in your current/highest grade and that supports your claim for time-in-grade. Also submit your performance appraisals and/or incentive awards.
  • Special Priority Selection rights under CTAP or ICTAP: Submit a copy of your agency notice, copy of your most recent performance appraisal (with at least a satisfactory rating), and your most current SF-50 noting position, grade level, and duty location.


If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education .

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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