ACCOUNTING TECHNICIAN I

Location
Arlington, Virginia
Salary
$39,811.20 - $60,819.20 Annually
Posted
Feb 12, 2021
Closes
Feb 26, 2021
Ref
4103-21A-DES-TT
Industry
Specialty Trades
Hours
Full Time
Position Information

The Department of Environmental Service (DES) is hiring an Accounting Technician to provide financial, budgetary, and account management support for its Equipment Bureau. The Equipment Bureau is responsible for purchasing, inspecting, repairing and replacing vehicles which support the wide variety of services provided by Arlington County and Arlington Public Schools. This employee will work in the Equipment Bureau’s Administrative Section which provides administrative support of the Bureau’s daily functions.

This Accounting Technician will be responsible for several accounting and financial support processes including accounts payable and invoice processing, account analysis and maintenance, financial reporting, and other various administrative duties. The ideal candidate will have exceptional problem-solving skills to identify and resolve areas of discrepancy, attention to detail to ensure accuracy and documentation of financial information, and analytical skills to understand complex funds and compliance of policies.

Areas of responsibility and specific duties Include:

Accounts Payable & Invoice Processing:
  • Using an enterprise resource planning (ERP) software system to process multiple vendor invoices for multiple funding accounts (capital & operating) requiring the use of numerous account codes and multiple funding sources, and setting up new suppliers and vendors in the appropriate systems for payment purposes;
  • Coordinating with appropriate employees for invoice review and approval prior to processing;
  • Ensuring compliance with contractual terms and conditions to ensure timely payment;
  • Reviewing and maintaining working knowledge of County accounting and payment policies and practices; and
  • Assisting with travel and training reimbursements for employees.
Account Analysis & Maintenance:
  • Ensuring the proper maintenance, reconciliation, and closing of accounts;
  • Conducting research on current accounts, previous reports, and source documents to develop accurate comparative data;
  • Verifying the accuracy of accounts, ensuring adequacy of supporting documentation, preparing reports of discrepancies, and taking all required corrective actions;
  • Resolving discrepancies by working with vendors, contractors, Department of Management and Finance (DMF) employees;
  • Creating journal entries to correct discrepancies and incorrect entries against an account; and
  • Serving as the primary point of contact for utilities accounts which includes monitoring monthly charges and coordinating the set-up of new accounts and removing accounts that are no longer in use, in addition to preparing payments.
Financial Reporting:
  • Assisting in analyzing and compiling information on account usage, project costs and cost projections for preparation of financial reports including monthly, mid-year review, year-end closeout, reports to funding entities, and reports to inter-jurisdictional partners; and
  • Creating monthly, quarterly and annual journal entries or invoices for agencies within the county.
Office Support :
  • Accepting, recording, and depositing cash receipts to Treasury;
  • Preparing and providing shoe vouchers to Equipment Staff;
  • Distributing interoffice and US mail delivered to the office; and
  • Assisting with other areas of responsibility primarily assigned to other employees when they are on leave.


Selection Criteria

Minimums:
  • High school diploma or GED; and
  • Progressively responsible experience (at least 2 years) in account management, account maintenance, or budget-related work.
Substitution:
  • Successful completion of college coursework from an accredited college or university may be substituted for up to one year of experience on the following basis: 2 years/Associates = six months of experience; and 4 years/Bachelors = one year of experience.
  • Specific accounting-related coursework (including accounting principles and cost accounting) at the college level may be substituted for up to one year of experience on the following basis: 6 hours = six months of experience; and 12 hours = one year of experience.

Desirables: Preference may be given to candidates with experience in one or more of the following:
  • Managing accounts payable with various sources of funding for multiple accounts with a large volume of invoices;
  • Resolving billing or service discrepancies with vendors or contractors; and
  • Preparing financial reports or budgetary documentation.


Special Requirements

A pre-employment criminal records check may be conducted. It may include checks of the following: criminal record, driving record, education, professional licensure, and credit history. You may be required to sign a release authorizing the County to obtain your background information.

Additional Information

Work Hours: 40 hours per week, Monday through Friday from 8:00 a.m. to 5:00 p.m. Telework or flexible work schedule opportunities available to County employees with supervisor approval.

Your responses to the supplemental questionnaire are considered part of the selection (or application) process and are required for this position. Please do not give "see resume" as a response to the questions. Incomplete applications will not be considered.

Arlington County Government employee benefits depend on whether a position is permanent, the number of hours worked, and the number of months the position is scheduled.

Specific information on benefits and conditions of employment can be found on the Arlington County Human Resources Department website: www.arlingtonva.us/pers.

Permanent, Full-Time Appointments
All jobs are permanent, full-time appointments unless otherwise stated in the announcement. The following benefits are available:

Paid Leave : Vacation leave is earned at the rate of four hours biweekly. Leave accrual increases every three years until eight hours of leave are earned biweekly for twelve or more years of service. Sick leave is earned at the rate of four hours biweekly. There are eleven paid holidays each year.

Health and Dental Insurance : Three group health insurance plans are offered - a network open access plan, a point-of-service plan, and a health maintenance organization. A group dental insurance plan is also offered. The County pays a significant portion of the premium for these plans for employees and their dependents. A discount vision plan is provided for eye care needs.

Life Insurance : A group term policy of basic life insurance is provided at no cost to employees. The benefit is one times annual salary. Additional life insurance is available with rates based on the employee's age and smoker/non-smoker status.

Retirement : The County offers three vehicles to help you prepare for retirement: a defined benefit plan, a defined contribution plan (401(a)), and a deferred compensation plan (457). The defined benefit plan provides a monthly retirement benefit based on your final average salary and years of service with the County. You contribute a portion of your salary on a pre-tax basis to this plan. General employees contribute 4% of pay; uniformed public safety employees contribute 7.5% of pay. Employees become vested in the plan at five years of service. The County also contributes to this plan.

For general employees, the County also contributes 4.2% of pay to a defined contribution plan (401(a)) . The County also matches your 457 contribution, up to $20 per pay period, in this plan. The 457 deferred compensation plan allows you to set aside money on either a pre-tax (457b) or post-tax (457 Roth) basis up to the IRS annual limit. New employees are automatically enrolled with a pre-tax contribution equal to 2% of your base pay.

Other Benefits: The County also offers health, dependent care, and parking flexible spending accounts; long-term care insurance; tuition assistance; transit and walk/bike to work subsidies; a college savings plan; wellness programs; training opportunities; and a variety of other employee benefits.

Permanent, Part-Time Appointments:
Part time employees who work ten or more hours per week receive paid leave and benefits in proportion to the number of hours worked per week.

Limited Term Appointments:
Benefits are the same as permanent appointments except that the employees do not achieve permanent status.

Temporary Regular Appointments:
Temporary regular employees who work 30 hours or more per week are eligible for health, dental, and basic life insurance as described above. They are also eligible for vacation, sick leave, and paid holidays.

Temporary Seasonal and Occasional Appointments:
Temporary employees who work on a seasonal basis or variable hours receive sick leave, but do not normally receive other paid leave or benefits. Exceptions are noted in individual announcements.

01

Which of the following best describes your highest level of education achieved?
  • Some high school
  • High school diploma or GED
  • Associates degree
  • Bachelor's degree
  • Master's degree or other post-graduate degree


02

How many years of progressively responsible experience in account management, account maintenance, or budget-related work do you have?
  • None
  • Less than 1 year
  • 1 year
  • 2 years
  • 3 years or more


03

Are you substituting additional accounting-related college courses for the minimum experience requirement?
  • Yes
  • No


04

If you answered "Yes" to the previous question, please list all accounting-related college coursework you have completed. Please include the following:
  • Title of accounting-related course completed
  • Number of credit hours earned
  • Name of institution
If you answered "No" to the previous question, type "N/A."

05

Please indicate which of the following you have experience in. Please include this experience in your application to receive full credit.
  • Managing accounts payable with various sources of funding for multiple accounts with a large volume of invoices
  • Resolving billing or service discrepancies with vendors or contractors
  • Preparing financial reports or budgetary documentation
  • None of the above


Required Question

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