Contract Specialist I

Location
Fairfax, Virginia
Salary
$51,805.31 - $86,341.63 Annually
Posted
Feb 06, 2021
Closes
Feb 27, 2021
Ref
21-00194
Function
Administrative
Hours
Full Time
Job Announcement

Works in Fairfax County's central procurement office. Conducts a wide variety of moderately complex contracting responsibilities, to include the procurement of goods and services and administration of contracts and related work as required. Prepares for and conducts contract negotiations to include license agreements, warranty, lease/purchase agreements. Receives, reviews and processes contract and procurement requests from county departments for the contracting of goods and services, exercising discretion and judgment within established procedures and scope of responsibility. Selects appropriate contracting approaches, techniques, and procedures to solve a variety of acquisition challenges. Prepares Invitations for Bids to include appropriate standard clauses and special provisions, and pricing and payment terms. Conducts pre-bid conferences and public bid openings. Initiates, establishes, and maintains contract file documentation using electronic procurement system. Prepares final contract award documents, administers vendor performance and takes corrective action when necessary. Maintains progress reports and performance metrics on contract actions.

Illustrative Duties

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)

  • Conducts and administers a variety moderately complex procurement activities and contracts;
  • Monitors contractor performance and takes corrective action if required;
  • Receives and reviews requests from agencies served for purchases of goods and services;
  • Develops terms, conditions, and specifications for competitive solicitations for moderately complex formal procurement actions i.e., an invitation for bid (over $50,000);
  • Conducts pre-bid conferences to clarify the terms, conditions and specifications of the contract;
  • Conducts opening of bids and determines responsiveness of replies;
  • Coordinates evaluation of bids with agencies;
  • Prepares contract award documents for final approval by the Contract Specialist Supervisor (Purchasing Supervisor);
  • Researches the availability of state or county contracts that satisfy an agency's requirement;
  • Prepares sole source and emergency purchase documentation and executes purchase;
  • Prepares contract documents such as amendments and performance correspondence;
  • Maintains complete documentation of all actions taken;
  • Approves purchase orders and change orders up to $50,000;
  • Coordinates corrective action and protest documents with County Attorney's Office;
  • Serves as a consultant to field agencies regarding contract and procurement policies and procedures.


Required Knowledge Skills and Abilities

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)

  • Knowledge of the fundamentals of purchasing;
  • Ability to use sound judgment in decision-making;
  • Ability to establish and maintain effective working relationships with county technical representatives and county vendors;
  • Ability to utilize an automated procurement processing system;
  • Ability to collect and analyze data;
  • Ability to prepare clear and concise reports;
  • Ability to compose contract documents and other internal and external correspondence.


Employment Standards

MINIMUM QUALIFICATIONS:
Any combination of education, experience, and training equivalent to the following:
(Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to")

Graduation from an accredited four-year college or university with major course work in business administration, public administration or a related field.

BRIDGE CLASS EMPLOYMENT STANDARDS
Four years of increasingly complex technical administrative experience in the assigned functional area, comparable to experience at the Administrative Assistant IV, or higher, level.
This class can serve as a bridge class enabling individuals who do not meet the educational or professional experience standards listed above to qualify for this class by possessing four years of increasingly complex technical administrative experience in the assigned functional area, comparable to experience at the Administrative Assistant IV, or higher, level.

The purpose of this bridge class is to promote upward mobility within the Fairfax County workforce. However persons qualifying for this class on the basis of their technical experience may not substitute this technical experience for education, or for professional experience, in order to qualify for other employment opportunities.

PREFERRED QUALIFICATIONS:
  • Knowledge of procurement and contracting principles, policies and procedures.
  • Skill in fundamental computer operations, including working knowledge of word processing through Word and spreadsheet operations through Excel.
  • Experience with automated procurement system(s).
  • Experience in procuring a variety of goods and services and administering contracts for a state or local government or public school system.
  • Excellent customer service record.
  • Well-developed oral and written communication skills.
  • Strong analytical and decision-making skills.
  • Certification by a nationally recognized professional purchasing organization (CPPB or equivalent).
CERTIFICATES AND LICENSES REQUIRED:
Not applicable.

NECESSARY SPECIAL REQUIREMENTS:
The appointee to this position will be required to complete a criminal background and a credit record check to the satisfaction of the employer.

PHYSICAL REQUIREMENTS:
Duties are generally sedentary. Employees may be required to lift documents weighing no more than ten pounds. All duties are performed with or without reasonable accommodations.

SELECTION PROCEDURE:
Panel interview; may include a written/practical exercise.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or status as a veteran in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact 703-324-4900 for assistance. TTY 703-222-7314. EEO/AA/TTY.

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