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Document Imaging/Indexing & Data Capture Specialist

Employer
Sparks Group
Location
Rockville, MD
Closing date
Feb 2, 2021

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Industry
Other
Function
Administrative, Other
Hours
Full Time
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Job Details

SUMMARY - Prepare, scan and index documentation that is received for pension application requests, participant death notification, and other information relative to updating a participant's file. The group member will ensure that she/he provides extraordinary services to applicants by processing their input efficiently and accurately and to members of the Pension department by capturing all data accurately and in a timely manner. This position reports directly to the Organizational Services Supervisor. Please apply today!
ESSENTIAL FUNCTIONS
  • Performs mail sort.
  • Prepares and maintains labeled bins for daily mail processing by delivery date.
  • Sort incoming applications by pension plan, date stamp and place in bin
  • Copy original identification documents enclosed with applications and generate a response
  • letter to the participant for return of documents.
  • Attach letter to originals and forward for mailing.
  • Prepare all incoming correspondence for scanning by inserting a T patch between each
  • document with new social security number.
  • Index and data capture using Share Point.
  • Release documents that have been indexed to workflow.
  • Logs in priority mail on Electronic worksheet.
  • Delivers mail to management staff, departments and individuals.
  • Collects mail that needs to be scanned and indexed.
  • Maintains hardcopy batches of documents that are indexed daily.
  • Reviews imaging desktop for death certificates and mails original death certification with bin book letter when necessary.
  • Verifies that "priority" mail was scanned and completes note on Electronic Worksheet.
  • Receives and scans MPR (Monthly Payroll Report) batches into ES Indexing Queue for Indexing.
  • Receives and scans prepared Audit and Delinquency batches into AD Queue for indexing.
  • Processes verifications within a 48 hour window
  • Separates letters.
  • Attaches appropriate inserts to letters and places in appropriate envelope for mailing.
  • Makes copies of letters for Local Unions and Chapters
  • Folds and inserts letters in appropriate envelope
  • Takes bins with envelopes to mail room
  • Mails monthly report to the Local Unions.
  • Maintains address labels for Local Unions and Chapters

NONESSENTIAL FUNCTIONS
  • Address changes in the 2200 system.
  • Move address for returned mail.
  • Assists with mailing of pension letters.
  • Assists department with special projects that may arise from time to time.
  • Meters outgoing mail when necessary.
  • Assists with receptionist relief as needed.
  • Assists with mail room duties as needed.
  • Indexes payroll reports.


Qualified candidates should send their resume AND call Sparks Group for additional details. Please note, resume must include a valid email address in order to be considered. We look forward to discussing your background, your current job search, and your potential career path with Sparks Group!

Sparks Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, pregnancy, citizenship, family status, genetic information, disability, or protect veteran status.

Company

Bringing the Best People and the Best Companies Together Since 1970.

Sparks Group (formerly SPARKS, Sparks IT Solutions, and Sparks Personnel) is the Washington DC Area's leading temporary staffing and full-time recruiting services provider. Whether you are seeking your next opportunity or looking to add talent, Sparks Group is the ideal partner for you! Each of our four divisions (Sparks Office, Sparks Accounting & Finance, Sparks IT, and Sparks Creative) specializes in placing professionals in temporary/contract, temporary-to-full-time, and full-time roles across a diverse array of staffing categories, positions and levels including: office/administrative, customer service, human resources and talent acquisition, legal support, government and cleared personnel, mortgage/banking, accounting and finance, contracts and procurement, information technology and creative/marketing.

Sparks Group brings over four decades of experience placing professionals in challenging and rewarding positions at many of the area’s most prestigious organizations. Our primary focus is presenting opportunities that match each candidate’s skill-sets, experience levels, career objectives, and growth needs. Sparks Group has regularly ranked as one of the top US staffing and recruiting firms having been named to Inavero’s Best of Staffing Lists® for Client and Employee Satisfaction (2012-2017). Additionally, Sparks Group is proud to have been recently selected for other awards Staffing Industry Analysts’ 2017 Best Staffing Firms to Work For, Washington Business Journal Best Places to Work (2017), the Washington Post’s Top Workplaces® List (2017, 2014), Forbes® Best Professional Recruiting Firms (2017), and the National Capital Business Ethics Award.

Company info
Website
Telephone
3012792300
Location
700 King Farm Blvd.
Suite 100
 Rockville
MD
20850-5736
US
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